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Executive Assistant

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The Boldt Company

20d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Appleton

AI generated summary

  • You need an Associate’s Degree, 7+ years of executive assistant experience, intermediate Microsoft O365 skills, integrity with confidential info, and a valid driver's license may be required.
  • You will manage the executive's calendar, coordinate communications, arrange travel and events, handle confidential documents, and support projects while maintaining best practices for the team.

Requirements

  • - Associate’s Degree in relevant field of study required.
  • - At least seven years of executive assistant experience or relevant experience in a related field required.
  • - Intermediate skills in Microsoft O365, PDF editing software, DocuSign, and other related technology platforms.
  • - A high level of integrity and discretion in handling confidential information, and professionalism in dealing with individuals inside and outside the company.
  • - A valid driver's license may be required. Individuals in this role may be subject to an annual Motor Vehicle Records check. The outcome of any MVR checks conducted may negativity impact the persons' ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of The Boldt Company or rent a vehicle through for business travel purposes.

Responsibilities

  • In alignment with executive’s priorities, manage the executive’s calendar which is to include scheduling and confirming meeting dates, appointments, events, and other functions, both personally and professionally, attended by the executive. This includes securing meeting rooms, facilities, and other supporting infrastructure as necessary.
  • Assist the executive in prioritizing connections with people, both internal and external, to maintain and promote a people first culture.
  • Serve as communications liaison for internal and external partners to ensure correspondence and actions are handled optimally.
  • Develop internal and external communication materials in coordination with and on behalf of the executive, including but not limited to presentations, correspondence and meeting minutes.
  • Arrange travel, including preparation of itineraries and hotel and vehicle reservations, which may require after hour and weekend work on occasion.
  • Oversee event planning, including event agendas, catering, hotel reservations, RSVP’s, and other relevant duties.
  • Process a wide range of highly confidential documents both company and personal. Set up and maintain electronic and paper filing systems.
  • Control the use of the executive’s signature on all legal and other documents as is directed by the executive.
  • Provide support for projects and tasks within the organization as requested by executive.
  • Accompany and support the executive as needed to meetings, gatherings, functions, and/or company events.
  • Create, maintain, and communicate best practices for the Executive Assistants at The Boldt Company.

FAQs

What qualifications are required for the Executive Assistant position?

An Associate’s Degree in a relevant field of study is required, along with at least seven years of executive assistant experience or relevant experience in a related field.

What software skills are needed for this role?

Intermediate skills in Microsoft O365, PDF editing software, DocuSign, and other related technology platforms are required.

Is travel required for this position?

Yes, the Executive Assistant will be responsible for arranging travel, which may include preparing itineraries and making hotel and vehicle reservations.

Are there any physical requirements for the job?

Yes, the employee must frequently remain in a stationary position for up to eight hours, occasionally move to access workspaces, and may need to lift up to 15 pounds.

What benefits does Boldt offer to employees?

Boldt offers a variety of benefits including standard health and 401K plans, an Employee Stock Ownership Plan (ESOP), wellness resources, educational reimbursement, and paid volunteer time off.

Will I need to handle confidential information in this role?

Yes, a high level of integrity and discretion in handling confidential information is crucial for this position.

Is there a mentorship program available?

Yes, Boldt offers a mentorship program as part of its employee development initiatives.

What type of work environment can I expect?

The working conditions for this position involve working inside an office environment, which may contain scents and fragrances.

Will I need a driver's license for this job?

A valid driver's license may be required, as individuals in this role may be subject to an annual Motor Vehicle Records check.

What is Boldt's stance on diversity and inclusion?

Boldt is committed to diversity, equity, and inclusion, providing training programs and equal access to opportunities and resources at all levels of the company.

The Boldt Company

Professional construction, technical and real estate solutions.

Real Estate
Industry
1001-5000
Employees
1889
Founded Year

Mission & Purpose

Since 1889, we’ve stayed true to what Martin Boldt first set out to be—an honest and reliable contractor. Hard work, an innovative spirit and a commitment to our values have helped us grow into one of the largest professional construction services firms in the United States. Today, we’re a fourth-generation family- and employee-owned company with a home base in Appleton, Wisconsin and offices throughout the country. At Boldt, we don’t bow to convention. You deserve better than that. That’s why we’re constantly striving to improve, to bring greater value to our customers. We’ve built a culture that pushes the boundaries of innovation. A culture that empowers our people to think big. To explore the unprecedented. All users must comply with LinkedIn’s Terms of Use and the community rules outlined below. Do not share comments, content and photos that are: • Commercial or self-promotional • Indecent or abusive • False or misleading (including the impersonation of other people) • Spam, link-bait or repetitive • Harassing, threatening or attacking • Slanderous, libelous or defamatory • In violation or infringement of third-party intellectual property, contract or other rights • In violation of applicable laws, rules, or regulations • Software viruses or any other malicious code The Boldt Company reserves the right to remove any content, comments or photos that violate these community rules. If someone violates any of the rules, The Boldt Company reserves the right to block that individual user temporarily or permanently. Nothing within these guidelines is intended to unlawfully restrict any of the rights guaranteed by Section 7 of the National Labor Relations Act, including but not limited to those protecting the right to engage in concerted protected activity. Nothing within these guidelines will be interpreted, applied, or enforced to interfere with, restrain, or coerce the exercise of such rights.