Executive Assistant

Nassau Financial Group

3mo ago

Applications are closed

Job
Full-time
Senior & Expert Level
People, HR & Administration
$85K - $110K
Hartford

Requirements

Bachelor’s degree preferred. Will consider the equivalent combination of experience and education.
7+ years of administrative support experience supporting senior leadership.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
A team player with exceptional customer service skills.
Well versed in Microsoft Office applications, including PowerPoint, Excel and Word.
Keen organizational understanding.
Must be flexible and available with respect to working overtime and off-hours.
Able to function independently, while supporting group functions and initiatives.
Excellent verbal and written communication skills including written correspondence and presentations; ability to interact with individuals at all levels internally and externally, including Executive level.
Flexible and adaptable, excellent interpersonal skills; ability to work on site Monday through Friday and travel to other offices as needed.
Ability to anticipate needs, prioritize assignments, meet deadlines and focus on critical deliverables.
Ability to operate under pressure, and work and thrive in a fast paced multi-faceted environment.
Ability to handle a wide variety of activities and confidential matters with discretion.
Results-driven, resilient in the face of obstacles and varied personalities.
Demonstrate ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

Perform a broad variety of administrative tasks that include managing an active calendar of appointments; planning and facilitating meetings, compiling, and researching content and documents for meetings, completing expense reports, and composing preparing and prioritizing correspondence. Must be able to anticipate and solve for challenges to ensure the most strategic use of the executive’s time.
Provide support to the CFO’s Executive Assistant; including but not limited to, working with the CFO’s assistant in managing workload, sharing duties at times of heightened demands, and seamlessly support the CFO in the lead Executive Assistant’s absence
Lead various aspects of office management.
Manage multiple projects at one time.
Prepare presentation materials consistent with company templates and style.
Initiate timely response to emails, voicemails, and written correspondence.
Manage and run personal and business tasks & errands.
Organize and coordinate special events and meetings, including arranging locations, logistics, conference rooms, catering, room prep, communications, and overall support.
Support and assist team members in the department.
Assist in coordinating agendas, assemble content and topics from participants, and help participants be prepared for meetings and projects; also support actions and follow ups.
Organize and coordinate administrative duties related to certain company assets and resources, such as company equipment, stocking of supplies, working with vendors, and other duties as needed or assigned. Ability to represent company in dealings with third parties.
Arrange travel and submit expenses as needed; identify errors and reconcile discrepancies.
Onboard new employees
Maintain appropriate attendance and executive presence.
Perform other duties as assigned.

FAQs

What departments will the Executive Assistant support?

The Executive Assistant will support the Chief Actuary and Chief Risk Officer, as well as provide additional administrative support to the Chief Financial Officer and their assistant.

What skills and knowledge are required for this role?

The Executive Assistant must have broad experience, skills, and knowledge of organization operations, policies, and practices. They must also be able to exercise discretion and independent judgment with respect to significant matters for the organization.

What kind of environment will the Executive Assistant be working in?

The Executive Assistant will work in a fast-paced, deadline-driven environment where the ability to multitask with attention to detail is essential.

Who will the Executive Assistant be communicating with in this role?

The Executive Assistant will be communicating with all levels of management, peers, and throughout the organization, so effective communication skills are a must.

What kind of company is this role with?

This role is with a growing company, providing an exciting opportunity for a self-starter seeking a dynamic role.

Nassau Financial Group

Working harder to be your carrier of choice. Headquartered in Hartford's Boat Building.

Finance

Industry

201-500

Employees

2015

Founded Year

Mission & Purpose

Nassau is always working harder to be your carrier of choice. We offer insurance products that can help you meet your retirement goals, such as protecting your savings, delivering guaranteed income, or paying for health care costs. We’re dedicated to providing best-in-class service and keeping things simple, and will have your back. Nassau Financial Group is headquartered in Hartford, Connecticut with $23.3 billion in assets under management and 386,000 policyholders and contract holders.* We have been doing this a long time – 170 years – but we remain humble enough to always try to improve.