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Executive Assistant, Brookfield Growth Partners

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Brookfield Asset Management

18d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Menlo Park
  • Quick Apply

AI generated summary

  • You need 5+ years supporting executives, confidentiality, MS Office proficiency, strong communication skills, expense management experience, and excellent organization with a bachelor's degree.
  • You will manage calendars, create presentations and reports, coordinate travel, handle emails, take meeting minutes, and support various administrative tasks while anticipating executive needs.

Requirements

  • (5+) years’ experience supporting at the executive level
  • Demonstrated ability to handle confidential information appropriately
  • Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients)
  • Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
  • Experienced with Concur and expense management
  • Extremely organized with the ability to anticipate requests and be proactive
  • Excellent written and verbal communication skills
  • Ability to stay focused, efficient, and effective in managing multiple priorities
  • Strong interpersonal skills and good judgment
  • Team player
  • Overtime as needed
  • Bachelor’s degree required

Responsibilities

  • - Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones
  • - Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.
  • - Attention to formatting and a critical eye are required to review formatting, proofing, etc.
  • - Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills
  • - Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents
  • - Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
  • - Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues
  • - Work effectively without constant and direct supervision or guidance
  • - Promptly respond to requests with accuracy and a courteous demeanor
  • - Manage email filing and document preparation for internal and external meetings. Take minutes and dictation
  • - Additional administrative tasks including mailing, copying, binding, submitting and processing invoices
  • - Provide administrative support to other groups when time warrants, during absences, holidays etc.
  • - Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed

FAQs

What is the location for the Executive Assistant position?

The position is located at Menlo Park - 2740 Sand Hill Rd, Suite 100.

What type of business does Brookfield Growth Partners operate in?

Brookfield Growth Partners operates in the private equity sector.

What qualifications are required for the Executive Assistant role?

A Bachelor's degree is required along with at least 5 years of experience supporting at the executive level.

Is previous experience with expense management software necessary?

Yes, experience with Concur and expense management is required.

What are the main responsibilities of the Executive Assistant?

Responsibilities include calendar management, creating presentations, maintaining reports, managing travel itineraries, and providing general administrative support to executives.

What skills are essential for this role?

Essential skills include proficiency in MS Office, strong communication abilities, organizational skills, and the ability to manage multiple priorities effectively.

Are there opportunities for overtime in this position?

Yes, overtime may be required as needed.

What is Brookfield's stance on workplace culture?

Brookfield is committed to creating a positive work environment that is safe and respectful, and does not tolerate workplace discrimination, violence, or harassment.

How should I expect to interact with executives in this role?

You will be expected to communicate effectively with all levels of employees, including senior executives and external contacts.

Will I need to handle confidential information?

Yes, handling confidential information appropriately is a crucial part of this role.

Brookfield Asset Management

1001-5000
Employees

Mission & Purpose

Brookfield is invested in long-life, high-quality assets and businesses around the world that form the backbone of the global economy. With over $925 billion in assets under management, and over 100 years’ experience as an owner and operator, we put our own capital to work in virtually every transaction, aligning interests with our partners and investors, and bringing the strengths of our operational expertise, global reach and large-scale capital to bear in everything we do. To learn more about our global businesses spanning renewable power and transition, infrastructure, real estate, private equity and credit, please visit www.brookfield.com. Phishing and Fraudulent Websites Warning Please be aware of the misuse of the Brookfield name and brand by individuals and groups fraudulently publishing fake websites and engaging in “phishing” scams that seek personal or confidential information from potential job candidates. This includes the posting of fake Brookfield job offers on LinkedIn and other career sites. You can find more details on what to look out for and how to report potentially fraudulent activity at https://www.brookfield.com/web-fraud-and-phishing-warning.