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Executive Assistant, CEO's office

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GE Healthcare

7d ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You should have a bachelor's degree, 15 years of executive assistant experience, strong communication skills, proficiency in Microsoft Office, and the ability to prioritize with discretion.
  • You will manage the CEO's calendar, coordinate meetings and travel, prioritize communications, prepare meeting materials, and assist with projects while handling confidential information.

Requirements

  • Bachelor's degree in Business Administration or related field preferred.
  • Minimum of 15 years of experience as an executive assistant or in a similar role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle multiple tasks and prioritize effectively.
  • High level of discretion and confidentiality.

Responsibilities

  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Ensure the CEO's calendar is up-to-date and conflicts are resolved.
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Screen and prioritize emails, phone calls, and other communications.
  • Prepare agendas, briefings, and materials for meetings.
  • Take minutes during meetings and follow up on action items.
  • Assist in the planning and execution of special projects.
  • Coordinate with other departments to ensure project deadlines are met.
  • Handle confidential documents and information with discretion.
  • Manage office supplies and other administrative tasks as needed.
  • Arrange travel itineraries, accommodations, and transportation.
  • Prepare travel expense reports and ensure timely reimbursement.

FAQs

What is the primary responsibility of the Executive Assistant to the CEO?

The primary responsibility of the Executive Assistant to the CEO is to provide high-level administrative support to the Chief Executive Officer, ensuring efficient operation and management of the CEO's office.

What qualifications are required for this position?

Candidates are preferred to have a Bachelor's degree in Business Administration or a related field and a minimum of 15 years of experience as an executive assistant or in a similar role.

What skills are essential for the Executive Assistant role?

Essential skills include excellent organizational and time-management skills, strong written and verbal communication abilities, proficiency in Microsoft Office Suite, and the ability to handle multiple tasks effectively.

Is confidentiality important in this role?

Yes, maintaining a high level of discretion and confidentiality when handling sensitive documents and information is crucial in this role.

What are some of the duties associated with this position?

Duties include scheduling meetings and travel arrangements, managing the CEO's calendar, screening communications, preparing meeting materials, taking minutes, and coordinating with other departments.

Are there opportunities for career advancement in GE HealthCare?

Yes, GE HealthCare fosters a culture that encourages career growth and collaboration, providing various opportunities for professional development.

What emphasis does GE HealthCare put on inclusion and diversity?

GE HealthCare is committed to being an Equal Opportunity Employer and values inclusion, ensuring employment decisions are made without regard to race, color, religion, gender, or other protected characteristics.

Does GE HealthCare offer relocation assistance for this position?

No, relocation assistance is not provided for this position.

What tools or software should candidates be proficient in for this role?

Candidates should be proficient in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

What type of work environment can I expect in this position?

The work environment is fast-paced, requiring the ability to adapt to changing priorities and work under pressure while maintaining professionalism.

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GE Healthcare

Science & Healthcare
Industry
10,001+
Employees
1892
Founded Year

Mission & Purpose

Every day millions of people feel the impact of our intelligent devices, advanced analytics and artificial intelligence. As a leading global medical technology and digital solutions innovator, GE HealthCare enables clinicians to make faster, more informed decisions through intelligent devices, data analytics, applications and services, supported by its Edison intelligence platform. With over 100 years of healthcare industry experience and around 50,000 employees globally, the company operates at the center of an ecosystem working toward precision health, digitizing healthcare, helping drive productivity and improve outcomes for patients, providers, health systems and researchers around the world. We embrace a culture of respect, transparency, integrity and diversity and we work to create a world where healthcare has no limits.