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Executive Assistant Consultant

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Sage Therapeutics

20d ago

  • Job
    Full-time
    Senior Level
  • Consulting
    People, HR & Administration

AI generated summary

  • You must have an associate's degree, 5+ years of administrative experience, strong communication and organizational skills, and proficiency in Microsoft Office. BA/BS and biotech experience preferred.
  • You will manage schedules, travel, and expenses for finance leaders, support Investor Relations, handle sensitive information, lead special projects, and collaborate with administrative staff.

Requirements

  • **Basic Qualifications**
  • Associate's degree.
  • 5+ years of related administrative experience.
  • Prior Executive Assistant experience working in a busy, high-growth, and fast-paced environment.
  • **Preferred Qualifications**
  • BA/BS degree plus biotech or pharmaceutical experience is preferred.
  • Strong written and verbal communication skills.
  • Excellent attention to detail and organizational skills; effective at consistently meeting deadlines.
  • Ability to handle and prioritize multiple projects.
  • Strong computer skills, in particular Microsoft Outlook, Word, Excel, and PowerPoint. SharePoint experience a plus.
  • Administrative competence (typing, scheduling, emailing, coordinating calendars, and copying).
  • Top-notch organization skills with strong attention to detail.
  • Experience working with all levels of management and consulting with key business stakeholders. An ability to influence for greater outcomes.
  • Strong team player that has a customer service approach and is solution-oriented.
  • Understanding of sensitivity around material non-public information.
  • Embrace our core values: Put People First, Improve Lives, Cultivate Curiosity, Do Right, and Forge New Pathways.
  • Excitement about the vision and mission of Sage.

Responsibilities

  • Own calendar, meetings, schedule, travel arrangements, and expense reports for key finance leaders, and prepare necessary materials for meetings and events.
  • Support the overall Investor Relations function, assisting with day-to-day needs and long-term special projects as well as provide logistical support and coordination for an active IR calendar including investor conferences, non-deal roadshows, and bus tours.
  • Consult with leadership as needed to solicit information and provide critical updates while keeping track of shifting priorities in a fast-paced and quickly changing environment.
  • Remain flexible and proactive; be able to anticipate leaders' ever-changing needs.
  • Exercise tact, diplomacy, and discretion in written and verbal communications.
  • Be a cultural champion, embracing our Core Values and keeping them in focus while supporting leaders and their teams in a fast-paced environment.
  • Be quick on your feet to analyze situations and prioritize, remaining organized while coordinating information retrieval and documentation procedures.
  • Exercise creativity, initiative, and an understanding of the leader’s and departmental objectives. May independently prepare communications and materials for leader.
  • Comfortable and experienced working with highly sensitive, time sensitive, and confidential information.
  • Independently lead special projects that require a combined knowledge of administrative needs and technical operations, i.e., event planning, various operational responsibilities, ad hoc projects, etc.
  • Take initiative to evaluate and refer matters for appropriate handling. Develop recommendations for executive approval.
  • Build rapport; communicate respectfully when giving feedback.
  • Be a contributing member to the Sage Administrative Operations team. This includes, but is not limited to, working closely with other administrative staff on shared travel arrangements, meetings, agenda compilation, briefings, and internal department events, providing back-up administrative support to other departments as necessary, and performing other duties as required.
  • Be available at various hours for business-related tasks.
  • Ability to manage and work with difficult people in stressful situations.
  • Problem solving around managing multiple calendars taking into consideration previous preferences and priorities.
  • Employ effective communication and emotional insight to handle various personalities and maintain a collaborative atmosphere.

FAQs

What is the main responsibility of the Executive Assistant Consultant?

The main responsibility of the Executive Assistant Consultant is to support the Chief Financial Officer and key leaders in the Finance Department by managing calendars, scheduling meetings, arranging travel, and preparing materials for meetings and events.

What qualifications are required for this position?

The basic qualifications include an Associate's degree, at least 5+ years of related administrative experience, and prior Executive Assistant experience in a busy, high-growth, and fast-paced environment.

Is experience in the biotech or pharmaceutical industry preferred?

Yes, having a BA/BS degree along with experience in the biotech or pharmaceutical industry is preferred.

What skills are important for the Executive Assistant Consultant role?

Important skills include strong written and verbal communication, excellent attention to detail and organizational skills, the ability to handle and prioritize multiple projects, and strong computer skills, particularly in Microsoft Office applications.

Are there any specific traits that would help someone succeed in this role?

Yes, traits such as being proactive, resourceful, flexible, and having strong interpersonal skills to build relationships with key stakeholders are essential for success in this role.

Will the Executive Assistant be managing confidential information?

Yes, the Executive Assistant will need to be comfortable and experienced in handling highly sensitive, time-sensitive, and confidential information.

What type of projects may the Executive Assistant lead?

The Executive Assistant may independently lead special projects that involve administrative needs and technical operations, such as event planning and various operational responsibilities.

Is there any requirement for availability during non-standard hours?

Yes, the Executive Assistant may be required to be available at various hours for business-related tasks.

What is the company culture like at Sage Therapeutics?

The company culture emphasizes core values such as putting people first, improving lives, cultivating curiosity, doing the right thing, and forging new pathways.

Will the Executive Assistant work with other departments within the company?

Yes, the Executive Assistant will work collaboratively with other departments and provide backup administrative support as necessary.

Sage Therapeutics

Our mission is to pioneer solutions to deliver life-changing brain health medicines, so every person can thrive.

Science & Healthcare
Industry
501-1000
Employees
2010
Founded Year

Mission & Purpose

Sage Therapeutics is a biopharmaceutical company committed to developing novel therapies with the potential to transform the lives of people with debilitating disorders of the brain. We are pursuing new pathways with the goal of improving brain health and change how brain disorders are thought about and treated. Our mission is to pioneer solutions with the potential to deliver life-changing brain health medicines, so every person can thrive. Welcome To The Workplace With A Difference At Sage, we believe that life is more than just a destination. We’re concerned with the journey, and we care deeply about everyone contributing to and benefiting from our own company journey. This means helping people discover the right path for them and carefully guiding colleagues along the way. Read our Community Guidelines: http://bit.ly/2tFyAoj