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Executive Assistant I

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TD

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto
  • Quick Apply

AI generated summary

  • You need a high school diploma, 5+ years' experience, MS Office proficiency, strong organization, communication skills, travel coordination expertise, and the ability to manage confidentiality.
  • You will manage calendars, coordinate travel, process expenses, organize meetings, maintain confidentiality, provide coverage for colleagues, train new assistants, and ensure quality service and teamwork.

Requirements

  • High school diploma with over 5 years of relevant experience
  • Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
  • Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
  • Ability to think strategically and multi-task while able to meet conflicting deadlines
  • Experience coordinating travel arrangements and comfortable managing frequent changes
  • Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements
  • Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
  • Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information

Responsibilities

  • Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
  • Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
  • Process expenses for teams and ensure timely completion
  • Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
  • Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
  • Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
  • Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
  • Provide vacation/temporary coverage for colleagues, supporting additional leaders
  • Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed
  • Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
  • Provide support while ensuring quality service and professionalism at every interaction
  • Participate fully as a member of the team and contribute to a positive work environment

FAQs

What is the work location for the Executive Assistant I position?

The work location for the Executive Assistant I position is in Toronto, Ontario, Canada.

What are the working hours for this role?

The working hours for this role are 37.5 hours per week.

What is the salary range for the Executive Assistant I position?

The salary range for the Executive Assistant I position is $54,000 - $80,000 CAD.

What qualifications are required for this position?

A high school diploma with over 5 years of relevant experience is required for this position.

What software skills are necessary for this role?

Extensive knowledge of the Microsoft Office Suite and internet applications, including Outlook, PowerPoint, and Word, is necessary for this role.

Is prior experience coordinating travel arrangements required?

Yes, prior experience coordinating travel arrangements and managing frequent changes is required.

Will I be training new colleagues in this role?

Yes, as part of your responsibilities, you will provide training to new Administrative Assistants/Executive Assistants.

Is there an opportunity for professional growth and development?

Yes, TD is committed to providing growth opportunities and skill development as part of the colleague experience.

How should I apply for this position?

Applications must include a cover letter (one letter-sized page only) and a resume (two letter-sized pages only).

What is the interview process like?

The interview process involves reaching out to candidates of interest to schedule an interview, and TD strives to communicate outcomes to all applicants by email or phone call.

Are accommodations available during the interview process?

Yes, accommodations are available to help remove barriers during the interview process, including accessible meeting rooms and captioning for virtual interviews.

What is TD's commitment to compensation?

TD is committed to providing fair and equitable compensation opportunities, with policies designed to allow colleagues to progress through the salary range over time.

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Mission & Purpose

The Toronto-Dominion Bank & its subsidiaries are collectively known as TD Bank Group (TD). TD is the sixth largest bank in North America by branches & serves approximately 22 million customers in a number of locations in key financial centres around the globe. Over 85,000 TD employees represent the strongest team in banking. Delivering legendary customer experiences is who we are & is part of being the Better Bank. Visit our Careers page to learn more about TD & why TD is a great place to work.