Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant - Legal

image

Sopra Steria

Jan 25

  • Job
    Full-time
    Mid & Senior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You must have integrity, administrative experience, strong organizational and analytical skills, proficiency in Microsoft Office, budget understanding, and excellent communication skills.
  • You will support the Legal Director, manage appointments, handle confidential communications, process invoices, maintain budgets, organize meetings, and assist with departmental administration tasks.

Requirements

  • Have complete integrity, and ability to maintain confidentiality
  • Administrative background within a busy function or as a legal secretary
  • Strong organisational skills
  • Excellent analytical skills with understanding of how to interpret data and strong attention to detail.
  • Microsoft office – all tools to include Outlook, Teams, Excel, PowerPoint and SharePoint with willingness to embrace tools incorporating AI
  • An understanding of budget and financial process
  • Strong communication skills with confidence to collaborate with a wide variety of stakeholders

Responsibilities

  • Direct support to the Legal Director:
  • Manage diary appointments, and coordinate internal and external meetings and book travel
  • Screen and control incoming mail and telephone calls, drafting responses, redirecting, or obtaining additional information on own initiative.
  • Deal with business and personal information of a highly confidential nature and assess restrictions.
  • Willing to push back robustly to prevent over commitment
  • Assist with production of power point presentations/documentation as required
  • Network with EAs across the business and ensure positive working relationships
  • Ad hoc tasks as assigned
  • Legal department administration:
  • Process law firm invoices for department including all associated tasks such as raising Pos, obtaining cost centres, liaising with law firms
  • Maintain Legal Department budget tracker and coordinate with lawyers to ensure accuracy
  • Organise team meetings, co-ordinate agenda items, keep minutes and chase actions
  • Support requests from the business for information held within legal
  • Co-ordinate provision of insurance certificates with Group
  • Assist the Company Secretarial function administration of Board meetings including loading of papers in Onboard
  • Support organisation of Legal function conference and events
  • Monitor department mailboxes to ensure timely pick up of external emails
  • Act as administrator for DocuSign including loading of contracts for signature
  • Maintain document sites
  • Coordinate with the Projects Lawyer in relation to efficient department administration

FAQs

What is the main responsibility of the Executive Assistant - Legal?

The primary responsibility is to support the Legal Director and ensure the proper functioning of the Legal team through a variety of administrative tasks.

Do I need to have experience in the legal field?

While not mandatory, an administrative background within a busy function or as a legal secretary is preferred.

What kind of skills are required for this position?

Strong organizational skills, excellent analytical skills, attention to detail, and strong communication skills are required.

Is there any travel involved in this job?

Yes, travel to the central London office is required on average once per month.

What software tools should I be proficient in for this role?

Proficiency in Microsoft Office tools including Outlook, Teams, Excel, PowerPoint, and SharePoint is required.

Are work hours flexible for this position?

Yes, the company supports various flexible working arrangements, including hybrid working options.

Is confidentiality an important aspect of this role?

Yes, maintaining confidentiality and integrity is crucial due to the sensitive nature of the information handled.

What benefits can I expect if I am hired?

The benefits include 25 days of annual leave, life assurance, pension, and a flexible benefits fund.

How does the company view its employees?

The company emphasizes a people-first approach, believing that the solutions developed are driven by connections and collaboration.

Who should I contact if I have more questions about this role?

You can reach out to the internal recruiter, Alex, for any additional questions.

image

Sopra Steria

Technology
Industry
10,001+
Employees

Mission & Purpose

Sopra Steria, major Tech player in Europe recognised for its consulting, digital services and software development, helps its clients drive their digital transformation and obtain tangible and sustainable benefits. It provides end-to-end solutions to make large companies and organisations more competitive by combining in-depth knowledge of a wide range of business sectors and innovative technologies with a fully collaborative approach. Sopra Steria places people at the heart of everything it does and is committed to putting digital to work for its clients in order to build a positive future for all. With 50,000 employees in nearly 30 countries, the Group generated revenue of €5.1 billion in 2022.