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Executive Assistant, London - 6 month Contract

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Avanade

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • London

AI generated summary

  • You must be organized, have strong communication skills, and experience in administrative roles. Proficiency in office software and a proactive attitude are essential for success.
  • You will manage schedules, coordinate meetings, handle communications, and assist in project management to support executives during a 6-month contract in London.

Requirements

  • Microsoft Office: including Outlook, Teams, Excel, Word, PowerPoint (certifications preferred)
  • Process and project management - including prioritization, problem-solving, and efficiency
  • Thrives with ambiguity and capable with managing conflicting requirements that need to be resolved
  • Customer Service - including managing expectations of senior-level stakeholders regarding difficult or sensitive issues
  • Communication - including persuasion and negotiation
  • Curious and agile
  • Team player and good communicator
  • Problem solver, patient, quality driven
  • Self-motivating
  • Flexible and adaptable

Responsibilities

  • Support administrative needs of a team or global senior executive that includes: calendar management, meeting scheduling, conference calls, expense receipts, supplies, shipping
  • Support full global and domestic travel planning, including itinerary/schedule/agenda, flights, hotels, processing and administration related to legal and compliance issues such as work permits and taxes, etc. often including coordination of very senior or multiple executives
  • Support meeting and event planning in accordance with established policies and procedures, including scheduling and engaging presenters, resources, and attendees, managing to a budget, coordination and management of external vendors, etc.
  • Act on behalf of executives and teams to deliver communications to internal and external stakeholders at all levels
  • Ensure adherence to corporate policy and best practices related to confidential and personal information, time and expense policy compliance, etc.
  • Manage administrative processes and workflow for executives and teams to balance competing priorities and conflicting stakeholders
  • Support onboarding and day-to-day support of team members related to operational processes such as time and expense reporting, booking resources and meeting space, etc.

FAQs

What is the job title and location for this position?

The job title is Executive Assistant, and it is located in London on a 6-month contract.

What are the main responsibilities of the Executive Assistant?

The Executive Assistant will support up to four executives by managing complex tasks, coordinating operations, scheduling, logistics, communications, and recordkeeping. This includes calendar management, meeting scheduling, travel planning, and supporting administrative processes.

What skills and experiences are required for this role?

Required skills include proficiency in Microsoft Office (Outlook, Teams, Excel, Word, PowerPoint), process and project management, customer service skills, and strong communication skills including persuasion and negotiation.

What personal qualities are preferred for candidates applying for this position?

Ideal candidates should be curious, agile, team players, strong communicators, problem solvers, self-motivating, and flexible/adaptable.

Is there an expectation for managing travel arrangements in this role?

Yes, the Executive Assistant will be responsible for supporting full global and domestic travel planning, which includes itinerary/schedule/agenda management, flights, hotels, and compliance-related processes.

How does this role support meeting and event planning?

The Executive Assistant will plan meetings and events according to established policies, including scheduling, engaging presenters, managing budgets, and coordinating with external vendors.

What professional development opportunities does Avanade offer?

Avanade provides exceptional development and training opportunities, including a minimum of 80 hours per year for training and paid certifications.

Will the Executive Assistant have to handle confidential information?

Yes, the role requires adherence to corporate policies regarding confidential and personal information, time, and expense policy compliance.

What kind of work environment can an applicant expect at Avanade?

Avanade fosters a diverse and inclusive culture that encourages collaboration, personal growth, and mentorship, along with a focus on innovative solutions for clients.

How can candidates learn more about the benefits offered by Avanade?

Candidates can find more information about the benefits at Avanade by visiting their Employee Benefits page at https://www.avanade.com/en/career/benefits.

Avanade

Leading provider of digital, cloud and advisory services, industry solutions and design-led experiences via Microsoft

Consulting
Industry
10,001+
Employees
2000
Founded Year

Mission & Purpose

Avanade is the leading provider of innovative digital, cloud and advisory services, industry solutions and design-led experiences across the Microsoft ecosystem. Every day, our 59,000 professionals in 26 countries do what matters to make a genuine human impact for our clients, their employees and their customers.​ With the most Microsoft certifications (60,000+) and 18 (out of 18) Gold-level Microsoft competencies, we are uniquely positioned to help businesses grow and solve their toughest challenges.​ As a responsible business, we are building a sustainable world and helping young people from underrepresented communities fulfill their potential.​