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Executive Assistant (m/w/d)

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Hubert Burda Media

9d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration

AI generated summary

  • You have several years of experience at executive levels, a relevant qualification, strong MS Office skills, fluent German and English, and a structured, reliable, and proactive approach.
  • You will support the Executive Board with administrative tasks, manage travel and meetings, organize committees, liaise with stakeholders, and handle projects and general secretarial duties.

Requirements

  • Sie können über eine mehrjährige Assistenzerfahrung auf Vorstands- oder Geschäftsführungsebene und gerne in einem internationalen Umfeld vorweisen
  • Sie haben Ihre kaufmännische Ausbildung, gerne auch ein Studium (keine Vorgabe zur Fachrichtung) erfolgreich abgeschlossen
  • Sie sind sicher im Umgang mit MS-Office (Outlook, Teams, Word, Excel und PowerPoint) und allen gängigen Büroanwendungen sowie aufgeschlossen gegenüber weiteren IT-Tools
  • Neben exzellenten Deutschkenntnissen auf muttersprachlichem Niveau bringen Sie verhandlungssicheres Englisch in Wort und Schrift mit (C2)
  • Ihre strukturierte, mitdenkende Arbeitsweise, schnelle Auffassungsgabe und Fähigkeit, unterschiedlichste Stakeholder professionell zu managen, zeichnen Sie aus
  • Sie arbeiten äußerst diskret und zuverlässig und sind ein loyaler Teamplayer mit einem starken Netzwerkdenken und einer „Hands-on“-Mentalität
  • Auch in hektischen Situationen bleiben Sie organisiert, gelassen und zeigen ein hohes Maß an Engagement – gepaart mit einer positiven Grundhaltung
  • Ein professionelles, sicheres Auftreten auch im Top Management-Umfeld sowie Ihre Fähigkeit, mit internationalen Gesprächspartner:innen auf Augenhöhe zu kommunizieren, runden Ihr Profil ab

Responsibilities

  • Sie unterstützen die Mitglieder des Executive Board bei sämtlichen administrativen und organisatorischen Aufgaben des Tagesgeschäfts
  • Dabei fällt die eigenständige Planung, Organisation und Koordination von Geschäftsreisen, internen und externen Terminen, Meetings und Veranstaltungen in Ihren Verantwortungsbereich
  • Sie übernehmen außerdem die Gremienbetreuung, d.h. die Organisation, Vor- und Nachbereitung von Gremiensitzungen inklusive Erstellung von Agenden und Koordination der Beschlussvorlagen
  • Als zentrale Ansprechperson stehen Sie in direktem Kontakt mit internen und externen Kolleg:innen, Geschäftspartner:innen und Besucher:innen und tragen zu einer positiven und professionellen Wahrnehmung bei
  • Darüber hinaus übernehmen Sie eigene Projekte und erledigen allgemeine Sekretariatsaufgaben, wie z.B. telefonische und schriftliche Anfragen, Reisekostenabrechnung, digitale Rechnungsfreigabe und Postbearbeitung

FAQs

What type of work schedule is offered for this position?

The position is available as either full-time or part-time, with a minimum requirement of 15 hours per week.

Is this position permanent?

Yes, the position is offered as an indefinite (unbefristet) contract.

What kind of administrative tasks will I be responsible for?

You will support the Executive Board with various administrative and organizational tasks, including planning and coordinating business trips, meetings, and events.

Do I need prior experience in a similar role?

Yes, a multi-year experience as an assistant at the executive or management level is required, preferably in an international environment.

What educational background is required for this position?

A completed commercial apprenticeship or a degree (no specific field required) is desired.

What language skills are necessary for this role?

You need to have excellent German language skills at a native level and negotiation-level English proficiency (C2) in both spoken and written forms.

Will I have the opportunity to manage my own projects?

Yes, you will be expected to take on your own projects in addition to general secretarial tasks.

What software skills are required?

Proficiency in MS Office (Outlook, Teams, Word, Excel, and PowerPoint) and familiarity with other IT tools is necessary.

What benefits does the company provide?

The company offers a variety of benefits including a subsidy for retirement plans, bicycle leasing, health management programs, discounts on various services, 30 days of vacation, and flexible working hours and locations.

Is there support for professional development?

Yes, personal and professional development is encouraged through various internal and external training opportunities and coaching.

How many vacation days do employees receive?

Employees receive 30 days of vacation annually.

Are there family-friendly benefits available?

Yes, there is a company-subsidized restaurant and a daycare facility to support work-life balance.

What kind of work environment can I expect?

You can expect a professional environment with a focus on team spirit, discretion, and a supportive atmosphere for hosting high-level management.

Is there a specific dress code for this role?

While a formal dress code is not mentioned, a professional and secure appearance, especially in a top management environment, is emphasized.

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Hubert Burda Media

Entertainment & Media
Industry
10,001+
Employees

Mission & Purpose

With around 10,500 employees and over 500 brands world-wide, Hubert Burda Media is one of Germany’s largest technology and media companies. We create media with people, for people. We use our social relevance to make a difference and offer our employees the freedom to be creative and to invent new things. That is why working at Burda means: working "...in good company". All our business activities focus on our consumers, offering them reliable information, helpful services and great entertainment. We have strong media and digital brands in the News, Tech, Food, Living, Gardening, Fashion, Lifestyle, Health and Entertainment segments. We are active in 13 markets across Europe, Asia, and the United States. A family enterprise with a history spanning over 100 years, Burda combines traditional publishing with successful digital innovation and also invests in digital business models to ensure their long-term success. Examples include Xing, Nebenan.de and Vinted. Our digital activities also include journalism services such as Focus Online and Chip.de. We strive to actively shape the changes taking place in the media world. Our employees are as diverse as our company, technologies and media. If you have an entrepreneurial mindset, can take responsibility, and enjoy working in a team to drive innovation, Burda is the right place for you.