FAQs
What are the main responsibilities of the Executive Assistant Office Manager?
The main responsibilities include supporting the CFO and Executive Committee with travel bookings, email management, meeting coordination, document preparation, and managing the London office’s operations, including reception management and supplier oversight.
Is this role suitable for someone seeking flexible working hours?
While some flexible working may be possible on an ad hoc basis, the general expectation is to be in the London office five days per week.
What qualifications are required for this position?
Candidates should have 5+ years of experience in a similar role and qualifications in business administration or a related field, or must demonstrate relevant skills and experience.
What skills are essential for success in this role?
Essential skills include strong attention to detail, discretion in handling confidential information, fluency in English, and the ability to communicate diplomatically and tactfully.
Will the Executive Assistant Office Manager be involved with overseas offices?
Yes, the role may involve ad hoc interaction and involvement with overseas offices in Denmark, Poland, and The Philippines.
What is expected in terms of office management responsibilities?
The role entails managing reception, overseeing office supplies, acting as a key contact for building management, and coordinating office perks and charity events.
Is experience in finance or accounting necessary for this position?
While direct finance or accounting experience is not explicitly stated as necessary, familiarity with financial processes and documents would be advantageous due to the supportive role to the finance team.
How will the Executive Assistant Office Manager handle communication with external stakeholders?
The role involves replying to emails from banks, financiers, and auditors, necessitating strong communication skills and professionalism.
What kind of discretion does the role entail?
The candidate will have discretion to mold and build the role in their style, manage tasks independently, and make judgment calls on various responsibilities.
Are there opportunities for involvement in company culture and social events?
Yes, the Executive Assistant Office Manager will be a key member of the Social Committee to plan events and charitable initiatives.