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Executive Assistant - Private Equity

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Skill Farm

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You need a Bachelor's degree or 5+ years of admin experience, strong communication skills, attention to detail, teamwork ability, and proficiency in Microsoft Office, especially Outlook and Excel.
  • You will prepare and edit documents, maintain filing systems, manage expenses, compose communications, and perform general administrative tasks for executives, often outside regular hours.

Requirements

  • Bachelor's Degree or five or more years of administrative assistance experience or training, or equivalent combination of education and experience.
  • Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
  • Strong initiative and ownership of responsibilities - must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action.
  • Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy.
  • Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required.
  • Team-oriented and collaborative attitude is a must.
  • Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint.

Responsibilities

  • Prepare and edit relevant materials for the team, including Word Documents, and Excel Spreadsheets.
  • Establish, develop, maintain and update filing system.
  • Allocate and process expenses for professionals, including American Express and Out of Pocket expenses using the Concur expense management system.
  • Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes.
  • Manage work priorities independently and respond to business outside of normal business hours as needed.
  • Perform other related general administrative tasks for executives as assigned and required.

FAQs

What qualifications are required for the Executive Assistant position?

A Bachelor's Degree or five or more years of administrative assistance experience or training, or an equivalent combination of education and experience is required.

What type of skills are necessary for this role?

Candidates should possess the ability to thrive in a fast-paced environment, strong initiative, exemplary interpersonal and communication skills, and proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.

What are the primary responsibilities of the Executive Assistant?

Responsibilities include preparing and editing materials, maintaining filing systems, managing expenses using the Concur system, composing strategic communications, and performing other general administrative tasks for executives.

Is previous experience in the private equity sector necessary?

Previous experience in the private equity sector is not explicitly required, but relevant administrative assistance experience will be beneficial.

Are there opportunities for growth in this position?

While the job description does not specify growth opportunities, positions like this often lead to advancement within the organization, especially with strong performance.

What software will I be expected to use?

Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint is required, along with familiarity with the Concur expense management system.

How important is attention to detail for this role?

Attention to detail is critical, especially when composing, proofing, and editing materials to ensure accuracy and clarity.

Will the Executive Assistant need to work outside of normal business hours?

Yes, the Executive Assistant may need to respond to business outside of normal business hours as needed.

Is a proactive attitude important for this role?

Absolutely. A proactive and positive attitude towards tasks is essential, along with the ability to plan ahead for potential issues.

Will I be working independently or as part of a team?

The role requires a team-oriented and collaborative attitude, but you will also manage work priorities independently.

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Skill Farm

Finance Expert Network: Build Skills, Share Expertise & Find Careers | We help finance professionals thrive

Human Resources
Industry
1-10
Employees
2023
Founded Year

Mission & Purpose

Skillfarm is a professional development platform that focuses on building and enhancing skills in areas such as leadership, communication, and problem-solving. Their ultimate mission is to empower individuals and teams to achieve their full potential through targeted skill-building programs. The purpose of Skillfarm is to bridge the gap between existing skills and the demands of the modern workplace, enabling users to thrive in their careers by offering practical, real-world training solutions.