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Executive Assistant to the President & CEO

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World Relief

21d ago

  • Job
    Full-time
    Mid Level
  • Government & Politics
    People, HR & Administration
  • Quick Apply

AI generated summary

  • You should possess a mature Christian faith, a Bachelor’s degree, 3+ years in administration, commitment to serving the marginalized, and reside in the Baltimore/DC area.
  • You will manage schedules, travel plans, and meeting logistics, prepare materials, process invoices, coordinate with the board, and ensure effective communication within the executive team.

Requirements

  • Mature and personal Christian faith
  • Committed to the mission, vision, and values of World Relief
  • Desire to serve and empower the Church to impact vulnerable communities
  • Able to affirm and/or acknowledge World Relief's Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document
  • Bachelor’s degree
  • Strong commitment to caring for the world's poor and marginalized
  • Minimum of three years’ experience in office management or administration
  • Must live in the Baltimore, MD or DC area (most work will be remote)
  • Some travel will be necessary

Responsibilities

  • Monitoring and scheduling the daily, weekly and monthly schedule and general appointments for the President as requested.
  • Plan all elements of the travel schedule for the President and CEO including making travel arrangements and communicating details of respective travel plans.
  • Assisting in engagement of a wide variety of administrative support duties, managing complex schedule components and venue relationships and details for meetings.
  • Assisting with preparation of general materials for meetings as appropriate and necessary. Assisting in the timely management of all communication, whether verbal, electronic or written.
  • Preparation of agendas; attendance at relevant meetings; taking/transcribing notes or minutes as necessary.
  • Process invoices, reimbursements and credit card reconciliations in WR ERP system, approve on behalf of President and CEO according to accounting regulation Engagement in other various duties required by the President/CEO, as necessary.
  • Coordinate all upcoming meetings and visits (for President & CEO and other SVPs and executive visits as requested)
  • Plan, order meals, and set up for agreed meetings
  • Budget and purchase all related and requested items for meetings
  • Make reservations at hotels, restaurants, etc. as agreed
  • Serve as liaison to WR’s board of directors and carry out activities handle logistics for board meetings, help to compile reports to the BoD, and ensure they receive timely responses to inquiries.
  • Ensure that members of the Executive committee receive regular reports and updates related to key team activities, deadlines and information about upcoming meetings.
  • Technical coordinator of OOP meetings and engagements (i.e., zoom, MS Teams, etc.) for recurring key meetings and Qtrly gatherings
  • Key Share Point Collaborator in design of OOP site inclusive of ExCo page and World Relief Strategic Initiative pages.

FAQs

Do we support remote work?

Yes, most work for this position will be remote, but the candidate must live in the Baltimore, MD or DC area.

What is the primary responsibility of the Executive Assistant to the President & CEO?

The primary responsibility is to provide professional administrative support to the President and CEO, including managing schedules, travel arrangements, and logistics for meetings.

Is a specific degree required for this position?

Yes, a Bachelor’s degree is required.

How many years of experience in office management or administration are needed?

A minimum of three years’ experience in office management or administration is required.

Are there any specific software skills required for the role?

Yes, proficiency with Word, Excel, PowerPoint, and Outlook is required.

What qualities are important for this role?

Important qualities include attention to detail, strong people and interpersonal skills, flexibility, and the ability to handle confidential information professionally.

Is there a physical component to this job?

Yes, the position requires ordinary ambulatory skills, the ability to stand, walk, lift light to medium weights, and good hand-eye coordination.

Does World Relief provide a benefits package?

Yes, World Relief offers a competitive benefits package and employee discount program for full-time and part-time employees.

What is required in terms of Christian commitment for this position?

A mature and personal Christian faith is required, along with a commitment to the mission, vision, and values of World Relief.

Will I have to travel for this position?

Yes, some travel will be necessary for this role.

World Relief

Non-profit
Industry
1001-5000
Employees
1944
Founded Year

Mission & Purpose

World Relief partners with churches and communities around the world to boldly engage in the world’s greatest crises.