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Executive Assitant

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Sigmatech, Inc.

Aug 19

Applications are closed

  • Job
    Full-time
    Senior & Expert Level
  • Huntsville

Requirements

  • 5-10 years of proven work experience as an Executive Administrative Assistant or similar role
  • Knowledge of office procedures
  • Solid experience with office management systems, ERPs and MS Office
  • Familiarity with online calendars and automated systems
  • Experience using office equipment, including printers, copiers, video teleconferencing system and multi-line phones
  • Strong communication skills (via phone, email and in-person)
  • Team focused
  • Independent thinker able to work tasks with minimal guidance
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Bachelor’s degree desired

Responsibilities

  • Coordinate daily calendars of senior leaders
  • Coordinate appointments and events
  • Act as the point of contact between executives and employees/clients
  • Create regular reports, correspondence and update internal databases
  • Proofread and format document and charts
  • Make travel arrangements and assist with Travel Expense claims for Executives using online travel system
  • Serve as Travel Coordinator and Reviewer for assigned employees conducting official travel in support of customer contracts
  • Manage phone calls and emails
  • Respond promptly to executives’ queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Compile and process various contractually required reports

FAQs

What are the main responsibilities of the Executive Assistant?

The main responsibilities include coordinating daily calendars, scheduling appointments and events, managing communications, making travel arrangements, creating reports, proofreading documents, and suggesting more efficient office operations.

What experience is required for the Executive Assistant position?

5-10 years of proven work experience as an Executive Administrative Assistant or in a similar role is required.

What skills are essential for success in this role?

Essential skills include strong communication, organizational abilities, familiarity with office management systems, independent thinking, and the ability to exercise discretion and confidentiality with sensitive company information.

Is a bachelor's degree required for the Executive Assistant position?

A bachelor's degree is desired for the Executive Assistant position.

What office management technologies should the Executive Assistant be familiar with?

The Executive Assistant should be familiar with office management systems, ERPs, online calendars, and automated systems, as well as office equipment like printers and video teleconferencing systems.

How does the company ensure non-discrimination in hiring?

The company provides equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Will the Executive Assistant be involved in travel arrangements?

Yes, the Executive Assistant will be responsible for making travel arrangements and assisting with travel expense claims for executives.

What type of communication skills are necessary for this position?

Strong communication skills are necessary, including proficiency in phone, email, and in-person interactions.

Does the company value teamwork in this role?

Yes, the ideal candidate should be team-focused as part of their skill set.

What is the expectation regarding managing sensitive information?

The Executive Assistant is expected to exercise discretion and maintain confidentiality with sensitive company information.

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Sigmatech, Inc.

We Put Technologies Together™

Defence & Aerospace
Industry
201-500
Employees
1986
Founded Year

Mission & Purpose

WHY SIGMATECH? Sigmatech provides industry-leading engineering, technical, programmatic, test and evaluation, and training support for the Army, Air Force, Navy, and MDA. We are an employee-centric, high-performing, ISO:9001-certified organization that focuses on customer satisfaction and delivers a commitment to ethics, integrity, and continuous improvement. Sigmatech values each and every one of our employees, promoting a culture of teamwork, diversity, and inclusion. We empower our employees with the resources, incentives, and flexibility they need to enjoy success on the job and to live a healthy, balanced life. Sigmatech was founded in 1986 as an employee-focused company. Sigmatech maintains an employee retention rate significantly higher than the industry average by offering an array of industry-leading benefits to attract the best and brightest employees: • Highly competitive salaries • World-class, comprehensive health insurance plans (Medical, Dental, Vision) • Flexible spending accounts • Short and long term disability • Life insurance • 401(k) savings plans with generous corporate matching • Profit sharing • Bonuses • Tuition/training reimbursement • Generous leave accrual •Comprehensive Employee Assistance Program Our challenging work, family environment, competitive salaries, and excellent benefits make Sigmatech an employer of choice in the Space and Defense industry.

Benefits

  • BlueCross BlueShield of Alabama Medical Insurance

  • BlueCross BlueShield of Alabama Dental Insurance

  • New Directions Employee Assistance Program

  • VSP Vision Care Vision Insurance

  • Principal Short and Long Term Disability

  • Principal Basic Term Life and AD&D

  • Principal Voluntary Life and AD&D

  • Flexible Spending Accounts

  • Tuition Reimbursement

  • Training Reimbursement

  • Leave Benefits

  • Employee Leave Donation Program

  • TransAmerica Long Term Care Insurance