Logo of Huzzle

Home

Matches

Explore

Manage

Facilities Assistant

image

Amey

2mo ago

Applications are closed

  • Job
    Part-time
    Entry & Junior Level
  • Business, Operations & Strategy
  • Bristol

Requirements

  • Strong administrative skills, attention to detail, filing and record keeping
  • Computer skills: Microsoft Office; Word, Excel, PowerPoint & Outlook
  • Communication Competency: Verbal, Email generation, telephonic with a Teamwork mindset
  • Good understanding of Health and Safety, COSHH requirements within a building environment
  • Good customer relationship skills
  • Knowledge and ability to undertake basic building maintenance, handyman, security, or janitorial duties

Responsibilities

  • Administration functions – using all Microsoft office programmes
  • Communication with suppliers via email and telephone
  • Conduct daily site checks and log action findings
  • Prepare and process site paperwork for the attending Engineers/Operatives to undertake PPM’s and reactive works.
  • Responsible for first line implementation of reactive events. For example, Fire Alarm activation, power outages and emergency maintenance callouts.
  • Ensure the premises Health and Safety and COSHH compliance aspects are upheld.
  • React and execute any general repairs and maintenance duties when required or requested.
  • Report all incidents, occupational illnesses, and emergencies in relevant books/ documentation
  • General maintenance to both building and grounds including but not limited to sweeping, cleaning, waste management, stocking of tea stations and toilet facilities, monitor & maintain stationery levels and winter gritting
  • This role will also support both local and business zero carbon programmes, working towards zero carbon in a strategic and lean manner as and where it is appropriate.
  • Responsible for ensuring H&S standards are achieved across the contract

FAQs

What are the primary responsibilities of a Facilities Assistant?

The primary responsibilities include managing administration functions using Microsoft Office programs, communicating with suppliers, conducting daily site checks, processing paperwork for engineers, responding to reactive events, ensuring health and safety compliance, performing general maintenance tasks, and supporting zero carbon initiatives.

What qualifications or skills are required for this position?

Candidates should possess strong administrative skills with attention to detail, proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), effective communication skills (both verbal and written), a good understanding of Health and Safety and COSHH requirements, customer relationship skills, and some knowledge of basic building maintenance, handyman, security, or janitorial duties.

Is there a focus on work-life balance in this job?

Yes, the company emphasizes work-life balance and flexibility, offering hybrid, part-time, and flexible work patterns to suit the needs of their employees.

What tools will I be using on a daily basis in this role?

Daily tools will primarily include Microsoft Office programs for administration tasks, along with email and telephone for communication with suppliers.

Are there any environmental responsibilities associated with this role?

Yes, the Facilities Assistant will support local and business zero carbon programs and work towards achieving a strategic and lean approach to becoming zero carbon where appropriate.

What kind of maintenance tasks can I expect to perform?

You can expect to perform general maintenance tasks such as cleaning, waste management, stocking supplies, and executing basic repairs as needed, along with maintaining both building and grounds.

How does this role contribute to health and safety?

The Facilities Assistant is responsible for ensuring that Health and Safety standards and COSHH compliance are upheld across the contract, including reporting all incidents and occupational illnesses.

Will I be working independently or as part of a team?

You will likely work as part of a team while also carrying out individual responsibilities, as teamwork and communication are emphasized in the job description.

Amey

We manage infrastructure & public services across the UK.

Engineering & Construction
Industry
10,001+
Employees
1921
Founded Year

Mission & Purpose

We are a leading provider of full life-cycle engineering, operations and decarbonisation solutions, for transport infrastructure and complex facilities. Our purpose is delivering sustainable infrastructure, enhancing life, protecting our shared future. We combine exceptional expertise in Consulting & Design, Advisory & Analytics, Transport Infrastructure and Complex Facilities to design, manage, and maintain clients’ assets throughout their lifetime. Our leading data and analytics solutions enable us to create transformative solutions that strengthen resilience and drive sustainable improvements. Our people are driven by a set of strong values, that focus on safety, insight, and collaboration.