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Facilities Coordinator

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JLL

25d ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • Facilities Management
  • Hyderabad, +1
  • Quick Apply

AI generated summary

  • You must manage end-to-end facilities for 5 locations across two sites in Hyderabad, India. Strong organizational and management skills are essential.
  • You will assist in operational activities, vendor management, financial processes, conduct inspections, ensure safety, maintain facilities, provide customer service, and support key initiatives across multiple sites.

Requirements

  • Need to Manage 5 locations in India and located in two sites of Hyderabad end to end FM

Responsibilities

  • The Facilities Coordinator will assist the Facilities Manager/Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.
  • Provide superior customer service to meet on-site client’s expectations
  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
  • Assist in the procurement of vendors and services as required
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Ensure prompt and accurate management of purchase orders in JDE
  • Conduct regular audits to ensure safety procedures on site are in place and working
  • Assist in carrying out safety procedures when needed
  • Assist in the implementation of Industry Best Practice operations
  • Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
  • Seek ways to constantly reduce costs and improve operational standards
  • Maintain premises in neat and good working condition at all times
  • Maintain duplicate office keys in good order
  • Assist with receptionist coverage from time to time
  • Provide FM support for meeting room bookings where required
  • Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock
  • Assist in the implementation and management of property risk management program
  • Support the implementation and monitoring of disaster recovering and business continuity plans
  • Follow established escalation procedures and incident reporting procedures
  • Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
  • Achieve Key Performance Indicators and Service Level Agreement targets
  • Need to Manage 5 locations in India and located in two sites of Hyderabad end to end FM

FAQs

What is the primary role of the Facilities Coordinator?

The primary role of the Facilities Coordinator is to assist the Facilities Manager/Assistant Facilities Manager with operational activities in areas such as maintenance, vendor oversight, procurement, and administrative support.

How many locations will the Facilities Coordinator manage?

The Facilities Coordinator will manage 5 locations in India, specifically across two sites in Hyderabad.

What type of experience is preferred for this role?

While deep experience in commercial real estate, skilled trades, and technology is preferred, relevant experience in similar operational roles is also valued.

What are the major responsibilities of the Facilities Coordinator?

Major responsibilities include client/stakeholder management, procurement and vendor management, finance management, health and safety management, site operations management, and risk management.

Will the Facilities Coordinator conduct site inspections?

Yes, the Facilities Coordinator is expected to conduct site inspections and assessments to ensure that all building procedures and performance measures are maintained.

Is customer service a part of the Facilities Coordinator's responsibilities?

Yes, providing superior customer service to meet on-site client expectations is a key responsibility of the Facilities Coordinator.

What kind of training or support will the Facilities Coordinator receive?

JLL is committed to supporting professional growth, so the Facilities Coordinator will receive training and development opportunities tailored to their role.

How important is adherence to health and safety protocols in this role?

Adherence to health and safety protocols is extremely important, as the Facilities Coordinator is responsible for conducting audits and ensuring that safety procedures are in place and followed.

What kind of benefits does JLL offer?

JLL offers a comprehensive benefits package that prioritizes mental, physical, and emotional health, alongside personalized benefits supporting personal well-being and growth.

How does JLL view diversity and inclusion?

JLL values diversity and inclusion and aims to create a culture where all employees feel welcomed, valued, and empowered to reach their full potential.

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JLL

We shape the future of real estate for a better world

Real Estate
Industry
10,001+
Employees

Mission & Purpose

We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. We want the most ambitious clients to work with us, and the most ambitious people to work for us. Join us.

Benefits

  • Medical Plan

    Choose from three plan options: Standard, Plus or Basic, administered by UnitedHealthCare and, in limited locations, Kaiser Permanente. Health Savings Account (HSA) automatically comes with Plus or Basic plans and is Company-funded with $600 for employee coverage, or $1,200 for employee+1 or family coverage. 100 percent preventive care coverage is included with all plans.

  • Paid time off (PTO)

    Combines vacation, sick leave and personal time: 18 to 28 days per year, depending on your years of service and job level.

  • Enhanced Life Insurance

    Take advantage of group rates on optional coverage for you, your spouse/domestic partner and children at your own cost. Enroll when first eligible for the most favorable underwriting.

  • Parental Leave Pay

    Six weeks of paid leave at 100% of salary.

  • Flexible work arrangements

    May be available to help you balance work, family and personal commitments.