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Facility Operations Manager

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Mindspace

1mo ago

  • Job
    Full-time
    Senior Level
  • Business, Operations & Strategy
    Facilities Management
  • Frankfurt

AI generated summary

  • You need 5 years in operations, facility management experience, a hospitality background, knowledge of security/IT/AV, strong project management skills, and fluency in German and English.
  • You will manage building maintenance, oversee compliance, coordinate with contractors, handle emergencies, and ensure efficient facility operations while supporting various teams.

Requirements

  • 5 years of experience in the Operations - a must
  • Background in Facility Management - a must
  • Hospitality background - Strong advantage
  • Knowledge of security systems, IT, and AV equipment
  • A problem solver with exceptional project management skills and multitasking abilities
  • Proactive, independent, and a team player
  • Strong oral and written communication skills both in German and English

Responsibilities

  • Management & oversight of the building systems maintenance and building cleaning of Mindspace site in Dusseldorf
  • Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
  • Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
  • Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
  • Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
  • Continuously evaluate facilities process inefficiencies and recommend improvement measures
  • Oversee construction projects and new openings in Germany
  • Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
  • Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
  • Be the first point of contact for large facility maintenance emergencies
  • Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
  • Create maintenance protocols to ensure smooth activity of all related issues.
  • Handle building security, access control, CCTV, security companies, etc.
  • Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team

FAQs

What is the location of this position?

The position is based in Frankfurt, with travel required at least once a week to Düsseldorf and occasionally to Hamburg.

What are the primary responsibilities of the Facility Operations Manager?

The primary responsibilities include managing building systems maintenance, driving compliance with regulations, overseeing preventive and corrective maintenance, negotiating with service providers, overseeing construction projects, and handling building security.

What qualifications are required for this role?

Candidates should have at least 5 years of experience in operations, a background in facility management, and strong oral and written communication skills in both German and English.

Is hospitality experience beneficial for this role?

Yes, a background in hospitality is considered a strong advantage for this position.

What kind of work environment does Mindspace offer?

Mindspace offers a design-led office space with a focus on employee well-being, a diverse community, and a supportive atmosphere.

What skills are necessary for success in this role?

Critical competencies include strong communication skills, project management abilities, a proactive mindset, problem-solving skills, high integrity, and motivation.

Who will the Facility Operations Manager report to?

The Facility Operations Manager will report directly to the Germany General Manager.

Will the role involve handling emergencies?

Yes, the Facility Operations Manager will be the first point of contact for large facility maintenance emergencies.

How does Mindspace view employee growth and career opportunities?

Mindspace is committed to employee growth and provides long-term career opportunities connected to the company's growth.

Is multilingualism a requirement for this role?

Yes, strong oral and written communication skills in both German and English are required for this position.

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Mindspace

Boutique flex spaces, presenting a global mindset with a local flavor.

Real Estate
Industry
51-200
Employees
2014
Founded Year

Mission & Purpose

Mindspace is a provider of flexible coworking spaces that cater to the needs of modern businesses and professionals. They offer a range of creative and collaborative work environments, including private offices, hot desks, and meeting rooms, designed to foster productivity and community. The ultimate mission of Mindspace is to create inspiring, flexible workspaces that enhance the work experience and drive business success. Their purpose is to provide a dynamic and supportive environment where individuals and companies can thrive, innovate, and connect with like-minded professionals.