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Financial Processing Specialist 5 (Gr6)

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UBC

Sep 19

Applications are closed

  • Job
    Full-time
    Mid Level
  • Accounting & Tax
  • Vancouver

Requirements

  • Willingness to respect diverse perspectives, including perspectives in conflict with one's own
  • Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
  • High School graduation
  • Certificate in Accounting or Payroll CPA Level 1 and 4 years related experience or the equivalent combination of education and experience
  • Relevant UBC experience is preferred including UBC experience with FMS and financial procedures
  • FMS certification will be required
  • Ability to achieve and maintain UBC’s FMS Certification
  • Ability to effectively use office software at an intermediate level (e.g., Outlook, MS Word, MS Excel)
  • Ability to communicate effectively verbally and in writing
  • Ability to perform word processing at 50 words per minute
  • Ability to work effectively independently and in a team environment
  • Ability to prioritize and work effectively under pressure to meet deadlines
  • Ability to demonstrate initiative
  • Ability to be thorough, accurate, and have a high level of attention to detail
  • Ability to maintain tact and discretion
  • Ability to work effectively with a diversity of people
  • Ability to resolve problems in an innovative manner
  • Ability to oversee complex financial processes
  • Ability to perform complex analyses
  • Ability to analyze and reconcile accounts

Responsibilities

  • Responds to internal and external inquiries regarding various financial transactions and investigates and resolves irregularities.
  • Reviews transactions and submissions for accuracy and policy compliance. Critically analyzes each scenario to ensure accurate and timely processing.
  • Provides training and support for faculty and staff on finance related policies and procedures. Identifies issues with current processes, and provides recommendations on efficiency and effectiveness of process improvement.
  • Monitors and reconciles ledgers and follows up on discrepancies directly with management team.
  • Prepares complex reports for management to review.
  • Oversees faculty expenditures for community development and rotation accounts to ensure the expenditures adhere to UBC policies.
  • Using FMS nQuery, and FMS Live, creates and maintains various financial spreadsheets, auditing and reporting according to requirements.
  • Reviews all financial paper work to ensure appropriate supporting documentation is attached and proper signatures are obtained. Follows up with originating faculty and staff members when additional documents are required.
  • Reviews Department over-expenditure accounts and resolves any deficits in research accounts.
  • Process journal vouchers, requisitions for payment, travel requisitions, travel advances, purchase requisitions and invoices directly into the FMS Live system. Ensures all documents are processed within the deadlines and according to the University and Faculty of Dentistry Policies and procedures ensuring no penalties would be charged. Prepares bank deposits, accruals and transfers.
  • Monitors and analyzes rejected transactions for complex accounts and follows up directly with the authorizer to resolves errors in an efficient manner.
  • Reviews source documents for purchase orders and transactions and submits to Payment & Procurement Services for processing.
  • Collects and deposits clinic fees from Student Admissions, follows up on NSF cheques, reconciles receipts with FMS. Prepares tax receipts in OSCAR for the faculty s Clinic fees.
  • Review transactions for Visa cards and OPT.
  • Assigns and modifies chartfields in the FMS. Sets up new project accounts for non-research funds.
  • Clears balances and closes accounts when required.
  • Processes payments for part-time clinical faculty.
  • Custodian of petty cash funds for the Dean s Office or other units.
  • Reviews and updates purchase orders and keeps electronic records of POs.
  • May assist with the administration of cellular phone plans and equipment.
  • Assists with monitoring and ordering of office supplies and equipment.
  • Performs other related tasks as required.

FAQs

What is the compensation range for the Financial Processing Specialist 5 position?

The compensation range is $4,449.00 - $4,676.00 CAD monthly.

What qualifications are preferred for this position?

Preferred qualifications include a high school graduation, a certificate in accounting or payroll CPA Level 1, and 4 years of related experience or an equivalent combination of education and experience. Relevant UBC experience with FMS and financial procedures is also preferred.

What type of work environment can I expect in this position?

The Financial Processing Specialist position is in a fast-paced and complex environment within the UBC Faculty of Dentistry, requiring interaction with various faculty, clinical practitioners, researchers, staff, and students.

Who will I report to in this role?

You will report directly to the Finance Manager.

What are the working conditions and hours for this role?

The position typically follows standard working hours set by the institution, with the specifics outlined in the employment agreement.

Are there opportunities for training and development in this position?

Yes, the Financial Processing Specialist is responsible for providing training and support for faculty and staff on finance-related policies and procedures.

What are my responsibilities regarding financial transactions?

Responsibilities include processing various financial transactions, ensuring accuracy and policy compliance, monitoring ledgers, responding to inquiries, and providing recommendations for process improvements.

Is there a need for certification in financial management systems?

Yes, achieving and maintaining UBC’s FMS Certification is a requirement for this position.

How do I apply for this position?

Applications must be submitted before the posting end date of September 24, 2024, at 11:59 PM.

What is the significance of this position within the organization?

The Financial Processing Specialist is crucial for delivering financial services and ensuring compliance with university policies and government regulations, which helps maintain the financial integrity of the Faculty of Dentistry.

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United BioSource LLC (UBC) is the leading provider of evidence development solutions with expertise in uniting evidence and access. UBC helps biopharma mitigate risk, address product hurdles, and demonstrate safety, efficacy, and value under real-world conditions. Underpinned by our scientific expertise, data and analytics, and innovative technologies, we offer our customers flexible solutions generating the relevant real-world data necessary to make more informed decisions earlier, meet stakeholder requirements, and ultimately, drive better patient outcomes.