Fleet Parts Advisor - Brighton

South East Coast Ambulance Service NHS Foundation Trust

3mo ago

Job
Full-time
Junior & Mid Level
Logistics
Brighton & Hove

AI generated summary

You should manage stock levels, process orders, check data, use IT tools, liaise with suppliers, oversee parts distribution across workshops, and ensure efficient inventory control.
You will manage stock levels, process parts orders, conduct weekly checks, liaise with suppliers, and maintain an efficient parts department across multiple workshop sites.

Requirements

Maintain stock levels are correct
Make sure parts orders are processed on a daily basis and VOR orders are actioned in a timely manner.
Checking data and burn rates of parts on the fleet management system to maintain min and max levels are correct
Checking stock on a weekly basis across our Kent/Sussex/Surrey sites
Using email and phone for ordering
The post holder will be responsible for 3 workshop sites for vehicle parts distribution
Will cover other workshops when other members of the team are on A/L or sickness
Will manage and check all stock on sites
Will Carry out weekly stock checks, at the 4 workshops, that they Look after
Will visit their sites on a regular basis
Will need IT skills and be able to use spreadsheets and be familiar with excel Microsoft Word
Travel to all Workshop locations, and update stock levels as required and approved by parts Team Leader or workshop manager and identify recurring problems, thus spending trust monies efficiently
Maintain correct stock levels & restock parts shelves
Liaise with suppliers, to obtain parts as required, and ensure parts are correct, and priced accordingly
Return all parts and materials which are under warranty
Ensure all stock orders, and other non-stock items, are placed in sufficient time, in their procurement to help achieve maximum vehicle availability
Make sure all parts and materials supplied are electronically recorded to the appropriate bin, job, or cost centre
Check deliveries against orders
To be responsible for parts administration as required
Issue of stock to workshop staff, assisting Parts Team Leader
Raise parts orders and ordering parts by telephone and scan stock orders
Restocking of parts shelves
Receive and check parts, booking onto fleet management system
Travel to other workshops and stores, on a regular basis to check and identify stock levels are correct and identify problems, and inform the Fleet parts team leader and Workshop manager
Goods out – raising forms / packaging / arranging collection
To undertake any other duty or responsibilities, commensurate with the position that may reasonably be required by Fleet Services Manager
Job holder may be required, to carry out a job of equal or less value, than this post with relevant training to maintain service deliverance

Responsibilities

Maintain stock levels are correct
Make sure parts orders are processed on a daily basis and VOR orders are actioned in a timely manner.
Checking data and burn rates of parts on the fleet management system to maintain min and max levels are correct
Checking stock on a weekly basis across our Kent/Sussex/Surrey sites
Using email and phone for ordering
The post holder will be responsible for 3 workshop sites for vehicle parts distribution
Will cover other workshops when other members of the team are on A/L or sickness
Will manage and check all stock on sites
Will Carry out weekly stock checks, at the 4 workshops, that they Look after
Will visit there sites on a regular basis
Will need IT skills and be able to use spreadsheets and be familiar with excel Microsoft Word.
To maintain an efficient and orderly parts department across appointed sites. Ensuring that all parts and materials are located in a logical order.
Maintain correct stock levels maximum and minimum.
To liaise with parts team leader and update regular stock reports.
Practise “just in time” acquisition of parts thus minimizing physical stock holdings.
Liaise with suppliers, liaise and communicate with all levels of Fleet staff on a daily basis and give regular updates of parts once ordered.
Travel to all Workshop locations, and update stock levels as required and approved by parts Team Leader or workshop manager and identify recurring problems, thus spending trust monies efficiently
Maintain correct stock levels & restock parts shelves
Liaise with suppliers, to obtain parts as required, and ensure parts are correct, and priced accordingly
Return all parts and materials which are under warranty
Ensure all stock orders, and other non-stock items, are placed in sufficient time, in there procurement to help achieve maximum vehicle availability
Make sure all parts and materials supplied are electronically recorded to the appropriate bin, job, or cost centre.
Check deliveries against orders
To be responsible for parts administration as required
Issue of stock to workshop staff, assisting Parts Team Leader.
Raise parts orders and ordering parts by telephone and scan stock orders.
Restocking of parts shelves.
Receive and check parts, booking onto fleet management system
Travel to other workshops and stores, on a regular basis to check and identify stock levels are correct and identify problems, and inform the Fleet parts team leader and Workshop manager
Goods out – raising forms / packaging / arranging collection.
To undertake any other duty or responsibilities, commensurate with the position that may reasonably be required by Fleet Services Manager
Resources include Computer, Fleet procedure manual, Technical publications
Job holder may be required, to carry out a job of equal or less value, than this post with relevant training to maintain service deliverance

FAQs

What is the salary range for the Fleet Parts Advisor position?

The salary range for the Fleet Parts Advisor position is £26,530 - £29,114 per annum.

What are the working hours for this position?

The working hours for this position are full-time at 37.5 hours per week.

Is this position permanent?

Yes, this position is a permanent contract.

Where is the location of the job?

The location of the job is at the Brighton Make Ready Centre.

What are the main responsibilities of the Fleet Parts Advisor?

The main responsibilities include maintaining correct stock levels, processing parts orders daily, conducting weekly stock checks, and liaising with suppliers and fleet staff.

What qualifications are necessary for this role?

IT skills are necessary, along with familiarity with spreadsheets and Microsoft Word.

What benefits does the company offer?

The company offers benefits such as an NHS Pension Scheme, a minimum of 27 days' holiday, personal and professional development opportunities, salary sacrifice schemes, access to occupational health services, a wellbeing hub, and NHS discounts.

Will travel be required for this job?

Yes, travel to all workshop locations is required to update stock levels and manage parts distribution.

How many workshops will the post holder be responsible for?

The post holder will be responsible for 3 workshop sites for vehicle parts distribution.

Are there any training opportunities available for this role?

Yes, there are personal and professional development and training opportunities available for this role.

South East Coast Ambulance Service NHS Foundation Trust

Are you ready for a new challenge? Are you ready to respond?

Science & Healthcare

Industry

1001-5000

Employees

2006

Founded Year

Mission & Purpose

South East Coast Ambulance Service NHS Foundation Trust provides emergency and urgent medical services across the South East of England. Their mission is to deliver high-quality, responsive care to patients in need, ensuring rapid and effective treatment. They focus on improving patient outcomes through exceptional emergency care, continuous service development, and community engagement.