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GBM Private – Admin Assistant – Paris

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Goldman Sachs

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Banking & Finance
  • Paris

AI generated summary

  • You should be fluent in French and English, have assistant experience, solid organizational skills, attention to detail, strong communication, a proactive attitude, and Microsoft Office proficiency.
  • You will manage diaries, arrange travel, organize meetings, process expenses, support the team, and assist with client events while ensuring compliance and facilitating knowledge sharing.

Requirements

  • Fluent in both French and English
  • Prior experience as an assistant, or in an administrative and/or customer service role
  • Solid organizational skills – ability to multi-task and prioritize effectively
  • Strong attention to detail
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
  • Ability to communicate clearly, concisely and confidently
  • Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
  • Strong work ethic with a positive attitude and growth mindset
  • Ability to work well under pressure and stay professional in a busy environment
  • Discretion – ability to always handle sensitive matters confidentially
  • Microsoft Office skills (Outlook, Word, Excel)

Responsibilities

  • Proactive diary management for busy investment bankers
  • Arranging travel; organizing and providing detailed travel schedules
  • Liaising with internal and external stakeholders to organize client meetings and full trip agendas
  • Processing expenses and invoices in a timely manner
  • Arranging internal and client meetings on and off the GS campus - booking of conference rooms and catering, registering guests, ensuring materials organized
  • Adhering to Compliance regulations and gaining the relevant approvals
  • General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
  • Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
  • Involved in client event organization
  • Flexibility to support assistant colleagues and cover when necessary

FAQs

What is the primary role of the GBM Private – Admin Assistant in Paris?

The primary role of the GBM Private – Admin Assistant is to support a team of investment bankers through proactive diary management, arranging travel, processing expenses, organizing meetings, and ensuring smooth administrative operations within the team.

Is bilingualism required for the position?

Yes, fluency in both French and English is required for this position.

What skills are necessary for a successful candidate?

A successful candidate should demonstrate solid organizational skills, strong attention to detail, excellent interpersonal skills, proactivity, a positive attitude, and proficiency in Microsoft Office applications.

What kind of background or experience is preferred for this role?

Prior experience as an assistant or in an administrative and/or customer service role is preferred.

Do we have flexibility in working hours?

Yes, flexibility is important, as the role may involve adapting to changing priorities and supporting assistant colleagues when necessary.

Is there a specific educational requirement for this role?

The job description does not specify a particular educational requirement, but relevant experience and skills are essential.

What kind of workplace culture does Goldman Sachs promote?

Goldman Sachs promotes a dynamic, meritocratic, diverse, and rewarding workplace culture, emphasizing professional and personal growth opportunities.

Will I have the opportunity to participate in client events?

Yes, the assistant will be involved in the organization of client events as part of their responsibilities.

How important is discretion in this role?

Discretion is very important, as the role involves handling sensitive matters confidentially.

Does Goldman Sachs provide support for candidates with disabilities during the hiring process?

Yes, Goldman Sachs is committed to finding reasonable accommodations for candidates with special needs or disabilities during the recruiting process.

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Goldman Sachs

Finance
Industry
10,001+
Employees
1869
Founded Year

Mission & Purpose

Goldman Sachs is a global investment banking, securities, and investment management firm. They offer a range of financial services to corporations, financial institutions, governments, and individuals. Goldman Sachs' primary activities include investment banking, asset management, securities trading, and providing advisory services. Their ultimate mission is to be a leading global financial institution, providing superior financial expertise and solutions to their clients. The purpose of Goldman Sachs is to help their clients achieve their financial goals, manage risk, and navigate complex markets. They aim to drive economic growth, foster innovation, and create long-term value for their clients, shareholders, and the communities they operate in. Goldman Sachs is committed to upholding the highest standards of integrity, professionalism, and client service, serving as a trusted partner and advisor in the world of finance.

Culture & Values

  • Partnership

    We prioritize collaboration and believe in the strength of the collective, creating a culture that fosters teamwork and belonging in the pursuit of professional and personal growth.

  • Client Service

    We lead with a service mindset, working to earn our clients’ trust and exceed their expectations by understanding and overdelivering on their goals.

  • Integrity

    We hold ourselves accountable to the highest ethical standards, insisting on transparency and vigilance from our people as we learn from our experiences and make decisions that instill a sense of pride in our firm.

  • Excellence

    We aspire to nothing less than excellence, striving for exceptional performance and superior results for our clients, our shareholders, and our communities.

Benefits

  • Holiday and Vacation Policies

    We offer competitive vacation policies based on employee level and office location. This is in addition to any number of statutory and public holidays as determined by each office. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

  • Financial Wellness & Retirement

    The firm provides a number of resources and offerings designed to help our employees achieve their personal financial goals. We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities — from buying a home, to navigating market volatility and investments, legacy and estate planning, tax strategies, and will preparation.

  • Health Services

    We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

  • Childcare / Family Care

    In some offices, we offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

  • Flexible Working

    Based on manager approval, the following arrangements may be available to help employees meet their personal and family responsibilities: part-time schedules, job sharing, telecommuting, and alternate hours.