Health Extension Administrative Assistant

Colorado State University

3mo ago

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Fort Collins

Requirements

Three full-time years of general clerical or administrative service experience.
Demonstrated computer literacy including experience working with Microsoft Office and Excel, website management software, graphic design tools, and social media platforms.
Evidence of strong organizational skills and attention to detail.
Demonstrated experience working with people as individuals and in groups; ability to forge equitable and successful partnerships with other professionals and organizations.
Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.

Responsibilities

Collaborate with Health Extension leadership to organize and establish work processes and implement guidelines to support statewide health and well-being program initiatives.
Attend regular team and grant meetings, record meeting minutes, organize and maintain files with team documents.
Schedule, plan and coordinate meetings, trainings and events with project teams, stakeholders, advisory committees, and others involved in program efforts. This may include arranging for virtual participation and/or travel to various locations in the State.
Compose and edit correspondence for Health Extension leadership as needed.
Develop visually appealing communication and marketing materials for Health Extension programs and events including newsletters, brochures, flyers, and social media posts.
Provide technical computer support and website maintenance.
Advise specialists and faculty on proper procedures, policies, guidelines and protocols, serve as principal contact.
Monitor deadlines and timelines, assist leadership by making sure deadlines are met.
Manage grant and program logistics, contact vendors, negotiate contracts and fees.
Manage meeting set up, order and arrange for meals and set up necessary equipment as required.
Coordinate training and workshop evaluations and compile summary statistics with the leadership team.
Work with leadership team to collect data needed for grant reporting and management, assist with report writing.
Select proper travel procedures and fiscal requirements using approved travel and car rental agencies, determine cost effective lodging facilities when determining itineraries.
Work with contractors and vendors, ensure timely communication and payments.
Mentor program leads and specialists on proper accounting guidelines, program account balances and individual line items.

FAQs

Do we support remote work?

Yes, we do support remote work in a hybrid format.

What is the salary range for the Health Extension Administrative Assistant position?

The salary range for this position is $23-25 per hour, depending on experience.

What are the work hours per week for this position?

The position requires 20 hours of work per week.

What qualifications are needed for this role?

The minimum qualifications include three full-time years of general clerical or administrative service experience, demonstrated computer literacy, strong organizational skills, and a valid driver’s license or the ability to obtain one.

Are there preferred qualifications for this position?

Yes, preferred qualifications include strong cultural competencies, experience with Qualtrics or other statistics programs, project management experience, and bilingual skills in English and Spanish.

What types of tasks will the Health Extension Administrative Assistant be responsible for?

The assistant will provide administrative support for multiple projects, coordinate meetings, manage budgets, assist with evaluations, and develop communication materials for health extension programs.

How can I apply for this position?

To apply, all materials must be submitted directly at https://jobs.colostate.edu/ by 11:59 PM Mountain Time on Sunday, October 13, 2024. Required materials include a resume, cover letter, and a list of two professional references.

Is this position eligible for overtime?

Yes, this position is eligible for overtime.

What is the duration of the employment for this role?

This is a temporary position.

Who can I contact for more information about the position?

For questions regarding the position, qualifications, or job duties, you can contact Sue Schneider at Sue.Schneider@colostate.edu.

Colorado State University

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