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HR Administrator

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EQUANS

1mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Newcastle

AI generated summary

  • You should possess strong organizational skills, attention to detail, proficiency in HR software, excellent communication abilities, and a good understanding of HR policies and procedures.
  • You will manage HR processes, maintain employee records, assist in recruitment, support training initiatives, handle payroll tasks, and ensure compliance with company policies.

Requirements

  • Administrative experience – Essential
  • Working knowledge of Microsoft packages
  • Knowledge of current GDPR
  • Good customer services skills
  • Attention to detail
  • Previous experience working with SAP (desirable)
  • Ability to prioritise and work with colleagues to deadlines
  • Previous experience with HR & Payroll systems (desirable)
  • Understanding of HR Administration regulations and procedures – Desirable
  • This role includes a Basic DBS check therefore ability to pass is essential.

Responsibilities

  • Responsible for the preparation, distribution and HR & Payroll system updates for new employee contracts, contractual amends and leaver processes
  • Manage workload in line with Payroll Deadlines, internal Service Level Agreements and Key Performance Indicators
  • Initiate pre-employment checks for any employees working in roles that require particular security vetting or other client specific checks
  • Work directly with Hiring Managers and HR Operations to clarify their Onboarding, Employee Changes and Leaver requirements
  • Request specific system configurations with the technical support team for new employee work patterns where they do not currently exist, test once built, and load to the live system
  • Have a thorough understanding of Terms and Conditions with the ability to recognise and update related Contracts and Systems, whilst also considering the impact on external processes
  • Calculate salary, allowance and deduction payments and record in the payroll system
  • Appreciation of National Minimum Wage legislation and the impact on employees pay during the processing of contracts and system updates, advising Hiring Managers as appropriate
  • Check gross pay on payslips to confirm that any changes have processed as expected
  • Issue reference requests for new starters
  • Review any returned documentation and ensure it reaches the correct recipient, e.g. Fleet, Pensions, Benefits
  • Track activities where required to allow Team Leaders insight to support process improvements
  • Liaise with employees for the return of contractual documentation, bank details, and other new starter documentation to ensure they are included to the relevant months payroll
  • Set up and maintain employee personal files
  • Co-ordinate audit activity for own work area, with timely monthly sign off
  • Support the Team Leader in data collection and analysis across the team, e.g. volumes of starters.

FAQs

What is the job title for this position?

The job title is HR Administrator.

What is the location of the HR Administrator role?

The role is based at Quorum Business Park, Newcastle.

What type of contract is being offered for the HR Administrator position?

The contract type is permanent.

What is the working schedule for this role?

This is a full-time role working 37.5 hours per week.

What is the salary range for the HR Administrator position?

The salary range is £23,400 – £25,000 per annum, depending upon skills and experience.

What are the main responsibilities of the HR Administrator?

Responsibilities include preparing and distributing employee contracts, managing onboarding, handling leaver processes, liaising with hiring managers, and ensuring compliance with HR administration regulations.

What type of experience is required for applicants?

Administrative experience is essential, along with knowledge of Microsoft packages and GDPR. Previous experience with HR & Payroll systems and SAP is desirable.

What benefits are offered with the HR Administrator role?

Benefits include 24 days annual leave (+ public holidays), life cover, employee discount schemes, gym membership discounts, a cycle to work scheme, and access to learning opportunities, among others.

Is there an option for flexible working in this role?

Yes, the team embraces a culture of flexibility, allowing the ability to work from home three days a week and in the office for two days per week.

What kind of checks are necessary for this role?

This role includes a Basic DBS check; thus, the ability to pass the check is essential.

Does the role have a specific focus on diversity and inclusion?

Yes, EQUANS is committed to fostering a diverse workforce and promoting a culture where everyone's voice is heard and supported, with access to various employee networks.

How can applicants apply for this position?

Interested applicants should click to register, apply, and track their progress. A member of the Resourcing Team will review the application and reach out.

Are relocation packages offered for this role?

No, unfortunately, there are no relocation packages offered for this job role.

What must applicants provide as a proof of eligibility?

Applicants must provide evidence of the right to work in the UK, as the company is unable to offer relocation assistance.

EQUANS

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Equans, a Bouygues group company, is the world leader in multi-technical services with offices in 20 country hubs. This brand expresses the desire to provide the right answer [ANS] to the equations [EQU] of our customers. We design and provide customised solutions to improve our customers’ buildings, technical equipment, systems and processes and to support them in optimising their use. With nearly 95,000 highly qualified employees and a strong geographic footprint through our historical local brands, we have excellent technical know-how in design, installation, maintenance and performance services, with a unique combination of skills as in HVAC, Cooling & Fire protection, Facility Management, Digital & ICT, Electrical, Mechanical & Robotics...Equans expertise and knowledge of our customers’ businesses now place us to support them in their transitions for modernisation and sustainable development.