HR Coordinator

Gagosian

Aug 20

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
London

Requirements

- Strong interpersonal and communication skills; coupled with an ability to listen
- Excellent attention to detail
- Able to meet deadlines, prioritise and demonstrate excellent time management skills
- Prior experience working in a creative environment
- High level of integrity, professionalism and confidentiality
- 3+ years experience

Responsibilities

Recruitment and Onboarding
Partner with the HR Manager and hiring managers to provide support for full lifecycle recruitment; including posting jobs, sourcing candidates, initial screening, scheduling interviews, managing the candidate experience and follow up
Manage employee lifecycle records such as updating new hire onboarding and offboarding checklists
Issue contracts of employment and complete other new starter documentation, insuring eligibility for work in the UK has been checked and assisting with any necessary visa requirements
Manage immigration process and keep up to date on changes
Assistant with internship recruitment, program and selection process
Interface with third party vendors, candidates and colleagues
Oversee first day induction for new starters
General
Act as point of contact for all routine employee and manager inquiries related to guidance and support on company policies and procedures and requests of maternity, absence, flexible working applications, parental leave and annual leave
Conduct exit interviews, noting trends and providing analysis to larger team
Support employees by providing information and assistance throughout the employment lifecycle
Partner with HR Manager to assist on interviews, investigations and disciplinary actions
Preparing HR correspondence related to probation completions, pay and pension updates, reference requests, leaver letters, internal transfers and employment agreements
Keep up to date with developments in employment legislation, HR policies and human resources best practice to ensure continuous development
Provide support to HR Manager and Global Head of Human Resources where required
Payroll, Benefits, HR Systems
Responsible for maintaining accurate data on all employees e.g. joiners, leavers, changes to working patterns, employee personal details and absences
Maintaining employee records and ensuring that all data is compliant and up to date
Support monthly payroll process related to starters, leavers, changes, TOIL and sickness
Administration of various benefits schemes such as Cycle to Work scheme and childcare vouchers
Process all onboarding and offboarding tasks
Training
Assist in the facilitation of workshops, booking and organizing inhouse and external training courses
Ensure employee records are up to date and flagging when statutory training is due
Keep abreast of latest training opportunities available and ensure training is up to date

FAQs

What are the primary responsibilities of the HR Coordinator at Gagosian?

The primary responsibilities include providing support for full lifecycle recruitment, managing employee records, assisting with onboarding and offboarding, acting as a point of contact for employee inquiries, conducting exit interviews, maintaining payroll and benefits, and facilitating training workshops.

What qualifications are required for the HR Coordinator position?

The qualifications required include strong interpersonal and communication skills, excellent attention to detail, the ability to meet deadlines and manage time effectively, prior experience in a creative environment, a high level of integrity and confidentiality, and a minimum of 3 years of experience.

Is prior experience in a creative environment necessary for this role?

Yes, prior experience working in a creative environment is a requirement for the HR Coordinator position.

What type of company policies will the HR Coordinator assist with?

The HR Coordinator will assist with company policies related to maternity, absence, flexible working applications, parental leave, annual leave, and other routine employee inquiries.

Will the HR Coordinator have any involvement in the recruitment process?

Yes, the HR Coordinator will partner with the HR Manager and hiring managers to support the full lifecycle recruitment process, including posting jobs, sourcing candidates, and managing the candidate experience.

What type of training responsibilities will the HR Coordinator have?

The HR Coordinator will assist in the facilitation of workshops, booking in-house and external training courses, keeping employee training records up to date, and ensuring that all statutory training is completed.

What is the method of onboarding new employees at Gagosian?

The HR Coordinator will oversee the first-day induction for new starters and manage all onboarding tasks to ensure a smooth transition into the company.

How does Gagosian support employee development?

Gagosian supports employee development by providing access to training opportunities, maintaining up-to-date training records, and facilitating workshops.

Are there opportunities for career advancement within Gagosian's HR team?

While the job description does not specify, working within a dynamic organization like Gagosian typically offers opportunities for professional development and career advancement as individuals grow in their roles and responsibilities.

Is this position based in a specific location?

Yes, this HR Coordinator position is based in London.

Does the HR Coordinator have to manage immigration processes?

Yes, the HR Coordinator will manage the immigration process and stay updated on any changes regarding immigration and work eligibility in the UK.

Gagosian

Gagosian is a global gallery specializing in modern and contemporary art with seventeen locations worldwide.

Entertainment & Media

Industry

201-500

Employees

1980

Founded Year

Mission & Purpose

In thirty years Gagosian has evolved into a global network with sixteen exhibition spaces in New York, Los Angeles, San Francisco, London, Paris, Geneva, Rome, Athens, and Hong Kong, designed by world-renowned architects including Caruso St John, Richard Gluckman, Richard Meier, Jean Nouvel, Selldorf Architects, and wHY Architecture. The gallery’s vibrant contemporary program features the work of leading international artists as well as unparalleled historical exhibitions.