HR Executive - Fixed Term Contract

Lumanity

2mo ago

Applications are closed

Job
Part-time
Junior Level
People, HR & Administration
Edinburgh

Requirements

1-2 years’ experience as an HR Administrator or HR Executive
Professional certification/designations preferred (e.g. CIPD/SHRM)
High attention to detail
Flexible, deadline oriented and the ability to work as part of a multifunctional team
Highly organised, with strong attention to detail, effectively prioritise and manage multiple tasks
Maintains a professional attitude, even in challenging situations
Self-motivated and driven to deliver people results
Ability to work effectively across all levels of the organisation
Demonstrates discretion, able to work with sensitive and confidential materials
Proficiency in Microsoft Office suite
Strong interpersonal and communication skills

Responsibilities

We are seeking an HR professional to join our global HR team as an HR Executive supporting our UK based PR and Promotions groups. As HR Executive, you will be responsible for providing proactive and comprehensive human resources support throughout the employee lifecycle. This role will serve as the first line of contact for general HR queries for approximately 200 employees.
This is a part-time (approximately 20 hours per week), 6 month contract role, offering a hybrid schedule of three days from our Edinburgh office, and 2 days remote from your home office.
The HR Executive role provides multifacted support to ongoing and day-to-day functions within HR, including:
HR Query Management:
Act as first point of contact for the HR Business Partner with queries, responding to low complexity and low risk enquiries, and escalating queries to the appropriate person when required
Be responsible for managing the HR inbox/ticketing system, ensuring that responses to stakeholders are within agreed response timeframes, allocating queries appropriately and filing once resolved
HR Administration:
Preparing and distributing communications and employment documentation such as promotion letters, salary increase letters and bonus letters
Keep organisational charts and line management charts up to date
Assist with the management of annual HR processes, including probationary reviews, performance reviews etc.
Input to HR monthly reporting as required
Payroll Administration:
Support the preparation of the monthly payroll process
HRIS/Employee File Management:
Take the lead on ensuring the HRIS is maintained accurately, hold responsibility for entering and updating all information as needed
Accurately maintain all HR documentation and personnel records as required
Onboarding:
Prepare all paperwork for new hires and establish HR record on HRIS
Complete references, right to work checks and new employee announcements as required
Organise onboarding and diarise induction sessions
Support the Lumanity Global New Joiner Event for new starters
Absence Management:
Manage all absence processes (holiday, sick leave, maternity leave etc.), ensuring accurate record keeping and reporting as required
Respond to all absence management queries
Assist in Occupational Health referrals
Offboarding:
Assist in preparation and issue of exit documentation
Liaise with operational teams to ensure timely return of all Company assets

FAQs

What is the primary focus of Lumanity?

Lumanity is dedicated to improving patient health by accelerating and optimizing access to medical advances, partnering with life sciences companies to generate evidence, translate science and data into compelling narratives, and enable commercial decisions.

What are the responsibilities of the HR Executive role?

The HR Executive is responsible for providing proactive human resources support throughout the employee lifecycle, managing HR queries, handling HR administration tasks, supporting payroll administration, managing the HRIS, overseeing onboarding and offboarding processes, and managing absence processes.

Is this position full-time or part-time?

This is a part-time role, approximately 20 hours per week.

What is the duration of the contract for this HR Executive position?

The contract is for six months.

What is the working arrangement for this role?

The role offers a hybrid schedule, with three days in the Edinburgh office and two days remote from the employee's home office.

What qualifications are required for the HR Executive position?

Candidates should have 1-2 years of experience as an HR Administrator or HR Executive. Professional certification/designations such as CIPD or SHRM are preferred, along with a high attention to detail and strong organizational skills.

What types of HR processes will the HR Executive assist with?

The HR Executive will assist with annual HR processes like probationary reviews, performance reviews, absence management, and onboarding/offboarding processes.

What skills are essential for the HR Executive role?

Essential skills include strong interpersonal and communication skills, proficiency in Microsoft Office suite, attention to detail, the ability to prioritize and manage multiple tasks, and the ability to maintain confidentiality.

How will the HR Executive manage HR queries?

The HR Executive will act as the first point of contact for HR queries, respond to low complexity and low risk inquiries, manage the HR inbox/ticketing system, ensure responses are timely, and escalate issues when necessary.

What is the expected involvement with payroll in this role?

The HR Executive will support the preparation of the monthly payroll process as part of their responsibilities.

How does the HR Executive contribute to onboarding new employees?

The HR Executive prepares all paperwork for new hires, establishes HR records on the HRIS, completes necessary checks, organizes onboarding sessions, and supports the Global New Joiner Event for new starters.

Lumanity

Incisive Thinking, Decisive Action

Science & Healthcare

Industry

1001-5000

Employees

2020

Founded Year

Mission & Purpose

Lumanity applies incisive thinking and decisive action to cut through complex situations and deliver transformative outcomes to accelerate and optimize access to medical advances. With deep experience in medical, commercial, and regulatory affairs, Lumanity transforms data and information into real-world insights and evidence that powers successful commercialization and empowers patients, providers, payers, and regulators to take timely and decisive action.