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HR Operations Assistant

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Ascension

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Glendale, +1

AI generated summary

  • You need a high school diploma or 1 year of relevant experience, proficiency in Microsoft Suite and Google Workspace, plus strong verbal and written communication skills.
  • You will support HR operations, manage clerical tasks, coordinate meetings and events, assist with onboarding, and maintain confidentiality while handling sensitive information.

Requirements

  • High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
  • Experience with Microsoft Suite and Google Workspace, required.
  • Strong verbal and written communications skills, required.

Responsibilities

  • Assist with day-to-day operation of HR Department, facilitate the smooth functioning of HR operations, and represent HR and the organization to associates, new hires and external parties.
  • Perform clerical functions in support of the HR department staff, including screening telephone calls and handling general inquiries, ordering and maintaining office supplies, distributing mail, and processing and monitoring invoices for payment.
  • Coordinate arrangements for meetings, local events, conferences and workshops.
  • Prepare and coordinate meeting materials, presentations and A/V materials.
  • Maintain assigned calendars and schedule meetings and conference calls.
  • Support administrative processes for new hire onboarding, including maintenance of I-9 forms.
  • Maintain confidentiality in handling highly sensitive information.

FAQs

What is the work schedule for the HR Operations Assistant position?

The work schedule is full-time, 8-hour day shift, Monday to Friday, on-site.

Where is the job located?

The position is available in Glendale, WI or Austin, TX. Applicants must reside within these markets.

What benefits does the HR Operations Assistant position offer?

The position offers various benefits including paid time off (PTO), health insurance options, retirement benefits with employer matching, long-term and short-term disability, employee assistance programs (EAP), parental leave, tuition reimbursement, and opportunities to give back to the community.

What are the main responsibilities of the HR Operations Assistant?

Responsibilities include assisting with day-to-day HR operations, performing clerical functions, coordinating meetings and events, preparing meeting materials, maintaining calendars, supporting new hire onboarding, and handling sensitive information confidentially.

What is the educational requirement for the HR Operations Assistant position?

A high school diploma or equivalent is required, or one year of applicable job-specific experience. Professional licensure or certification can substitute for education or experience if applicable.

Is experience with Microsoft Suite and Google Workspace required?

Yes, experience with Microsoft Suite and Google Workspace is required for this position.

What qualities are preferred for the HR Operations Assistant role?

Strong verbal and written communication skills are preferred for the HR Operations Assistant role.

Does this employer provide equal employment opportunities?

Yes, Ascension provides equal employment opportunities (EEO) to all associates and applicants regardless of various legally protected statuses.

Is the organization military-friendly?

Yes, Ascension is a military-friendly organization that promotes career flexibility and supports the well-being of military families, spouses, veterans, and reservists.

How can I be sure the job offer is legitimate?

Ascension will only make employment offers to individuals who have applied using the official application process and will not solicit money or banking information from applicants.

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Ascension

A faith-based healthcare organization dedicated to transformation through innovation across the continuum of care.

Science & Healthcare
Industry
10,001+
Employees
1999
Founded Year

Mission & Purpose

Ascension (www.ascension.org) is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care. As one of the leading non-profit and Catholic health systems in the U.S., Ascension is committed to delivering compassionate, personalized care to all, with special attention to persons living in poverty and those most vulnerable. In FY2018, Ascension provided nearly $2 billion in care of persons living in poverty and other community benefit programs. Ascension includes approximately 156,000 associates and 34,000 aligned providers. The national health system operates more than 2,600 sites of care – including 151 hospitals and more than 50 senior living facilities – in 21 states and the District of Columbia, while providing a variety of services including physician practice management, venture capital investing, investment management, biomedical engineering, facilities management, clinical care management, information services, risk management, and contracting through Ascension’s own group purchasing organization.