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HR Project Specialist

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Proofpoint

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Chicago
    Remote
  • Quick Apply

AI generated summary

  • You need a bachelor’s degree, 5 years in an admin role supporting executives, strong analytical and communication skills, proficiency in Microsoft Office, and experience in leadership support.
  • You will support HR leadership, manage calendars, coordinate meetings and events, prepare documents, and ensure smooth project execution while fostering team collaboration and culture.

Requirements

  • Bachelor’s degree or equivalent experience in a related field.
  • Minimum of 5 years in an administrative role supporting senior executives, preferably within Human Resources.
  • Excellent analytical, problem-solving, and decision-making skills.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively across departments.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills with the ability to manage multiple priorities.
  • Experience supporting leadership strategy and team culture initiatives.
  • Ability to maintain confidentiality and exercise discretion with sensitive information.

Responsibilities

  • Assist in operationalizing leadership team strategies and vision, supporting annual goals, initiatives, and HR projects.
  • Provide administrative support for VP and Director-level HR workstreams, such as People Leader Services and Business Partner Transformation, ensuring alignment with organizational objectives.
  • Manage leadership calendars, coordinate complex scheduling, and arrange travel itineraries as needed.
  • Actively support team culture by planning and coordinating in-person and virtual team meetings, events, and other engagement activities.
  • Partner with HR leadership to create a cohesive, positive team environment, facilitating opportunities for collaboration and recognition.
  • Organize, coordinate, and execute events, workshops, and off-site meetings, including logistics, materials, catering, and travel.
  • Act as the main point of contact for all team meetings and related projects, ensuring they run smoothly and effectively.
  • Prepare, review, and distribute correspondence, presentations, and reports for the HR leadership team, ensuring accuracy and professionalism.
  • Maintain organized records of projects, meeting notes, and follow-up actions.

FAQs

What is the job title for this position?

The job title for this position is HR Project Specialist.

What kind of company is Proofpoint?

Proofpoint is a leader in next-generation cybersecurity that focuses on protecting users, data, and systems from cyber threats.

Where is this position located?

The position is remote and based in Chicago, IL.

Who will the HR Project Specialist report to?

The HR Project Specialist will report to the Vice President, HR Business Partner-GTM.

What are the main responsibilities of this role?

The main responsibilities include providing high-level administrative support, managing leadership calendars, coordinating team meetings and events, and supporting HR initiatives.

What qualifications are required for this position?

Candidates should have a Bachelor’s degree or equivalent experience, a minimum of 5 years in an administrative role supporting senior executives, and strong communication and organizational skills.

Is experience in Human Resources preferred?

Yes, prior experience supporting senior executives within Human Resources is preferred.

What software proficiency is required for this role?

Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required.

What qualities are essential for the HR Project Specialist?

Essential qualities include excellent analytical and problem-solving skills, strong communication and interpersonal skills, and the ability to maintain confidentiality.

Does Proofpoint offer a competitive benefits package?

Yes, Proofpoint offers a competitive benefits package that includes flexible time off, a robust well-being program, and a work-from-anywhere option.

What is the base pay range for this position?

The base pay range varies by location, for the SF Bay Area and NYC Metro Area, it is $93,730.00 - $147,290.00 USD, for several other specified areas, it is $74,550.00 - $117,150.00 USD, and for all other cities and states, it is $66,640.00 - $104,720.00 USD.

Are there opportunities for variable pay or equity in this role?

Yes, this role may be eligible for variable pay and/or equity.

What is the company culture like at Proofpoint?

Proofpoint fosters a culture of collaboration and appreciation, and is committed to hiring diverse talent and creating an engaging work environment.

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Proofpoint

Welcome to the new threat landscape — Proofpoint gives you protection & visibility for your greatest cybersecurity risk.

Technology
Industry
1001-5000
Employees
2002
Founded Year

Mission & Purpose

Proofpoint is a cybersecurity company specialising in protecting organisations from advanced threats and attacks through their comprehensive suite of email security, data loss prevention, and compliance solutions. Their ultimate mission is to safeguard businesses' critical information and digital assets, ensuring the confidentiality, integrity, and availability of data. With a focus on preventing cyber risks and enhancing email and data security, Proofpoint's purpose is to empower businesses to communicate and collaborate securely while mitigating the risks associated with modern digital communication and information sharing.