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Human Resources and Admin Associate

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HYPEBEAST

27d ago

  • Job
    Full-time
    Junior & Mid Level
  • New York
  • Quick Apply

AI generated summary

  • You need 2-3 years of office management experience, be onsite 5 days, understand building operations, possess strong organizational skills, and have a customer service mindset.
  • You will perform administrative tasks, manage scheduling, maintain office equipment, liaise with vendors, assist with recruitment logistics, and support HR functions and onboarding processes.

Requirements

  • 2-3 years of prior studio or office management or coordination experience.
  • Must be physically in the main coworking office for 5 days a week.
  • Proficiency with studio equipment and basic office setup.
  • Understanding of building operations - trash removal, mail/package logistics, electrical and technical needs.
  • Must be proactive, helpful, supportive, and flexible to all staff inquiries as well as develop a tracker or platform to all incoming inquiries and tasks.
  • Must have a customer service mindset.
  • Excellent knowledge of industry related software & systems.
  • Excellent time management and organization skills.

Responsibilities

  • Perform administrative and receptionist duties, including but not limited to, greet guests, candidates, clients; responsible for inventory and ordering of office supplies and maintenance.
  • Book and manage conference rooms and studio spaces across all departments and facilities; help implement a new platform or process for offices to ensure smooth operations and scheduling.
  • Maintenance of equipment and spaces to be organized and easy to use, ensure equipment for office and studio is in working order before and after internal use.
  • Liaise with necessary vendors and confirm any/all invoices have arrived and have been sent to Finance.
  • Proactively book upkeep services (cleaning, pantry, various facilities maintenance) as needed for the studio and office spaces.
  • Assist with interview logistics when available for Talent Acquisition team and other departments.
  • Support the on and off-boarding logistics with IT team.
  • Proactively support different HR functions, provide knowledge for completing different projects collaboratively and assist in any ad hoc tasks when required.
  • Work closely with HQ and other regional offices, department leaders as needed under direct supervision of the Senior HR Manager.

FAQs

What is the main responsibility of the Human Resources and Admin Associate?

The main responsibilities include performing administrative and receptionist duties, managing office supplies, booking conference rooms, liaising with vendors, assisting with interview logistics, supporting HR functions, and ensuring smooth operations across the office and studio spaces.

What qualifications do I need to apply for this position?

Candidates should have 2-3 years of prior studio or office management or coordination experience, proficiency with studio equipment and basic office setup, an understanding of building operations, and excellent time management and organizational skills.

Is it necessary to be physically present in the office?

Yes, the candidate must be physically in the main coworking office five days a week.

What is the expected salary range for this position?

The expected annual base salary range for this role is between $75,000 to $85,000, which may be adjusted based on factors like experience, education, and location.

What qualities are important for the ideal candidate?

The ideal candidate should be informed, connected, well-organized, flexible, resourceful, positive, result-oriented, and trustworthy with strong customer service skills.

Will I be involved in the onboarding process?

Yes, you will assist with the on and off-boarding logistics in collaboration with the IT team.

What kind of software and systems knowledge is necessary for this position?

Excellent knowledge of industry-related software and systems is required.

How should I submit my application?

Interested candidates should provide a cover letter, resume, and their expected salary to apply for the position.

HYPEBEAST

Founded in 2005 as a sneaker blog, Hypebeast is a global leading platform for contemporary culture and lifestyle.

Entertainment & Media
Industry
201-500
Employees
2005
Founded Year

Mission & Purpose

Founded in Hong Kong in 2005, Hypebeast is a global leading platform for contemporary culture and lifestyle and a premier destination for editorially-driven news and commerce. For more than 15 years, we have been on a mission to share the most authentic aspect of culture around the globe. Our business is comprised of three major divisions – Hypemedia, an umbrella of online editorial and social media platforms; Hypemaker, an in-house creative production agency; and HBX, an e-commerce platform and omnichannel shopping destination.