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Human Resources Assistant

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Acturis Limited

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Data
    People, HR & Administration
  • Victoria

AI generated summary

  • You need a post-secondary degree in HR or Business, HR co-op experience, attention to detail, problem-solving skills, confidentiality, and proficiency in Excel, Word, and Outlook.
  • You will support HR functions, manage recruitment processes, process payroll, maintain records, assist with onboarding, organize office events, and ensure compliance and safety.

Requirements

  • A post-secondary degree in Human Resources Management, Business or related field
  • Previous co-op experience, ideally in an HR role is required. Great attention to detail and a passion for all things data
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Ability to work independently and collaborate effectively with our Global People Operations team
  • Strong problem solving skills - the candidate should be a fast learner and eager to expand and deepen their knowledge and capabilities
  • Confident, proactive and eager to take on responsibility in order to develop
  • Excellent communication skills
  • Competent with Excel, Word and Outlook

Responsibilities

  • Providing HR administrative support to the Canadian Team by efficiently responding to employee inquiries and maintaining HR databases, records, and systems.
  • Supporting full-cycle recruitment function by performing activities including but not limited to:
  • Initial resume screening
  • Sending out aptitude testing materials
  • Scheduling and completing introductory calls
  • Connecting with hiring managers to schedule interviews
  • Launching reference/background checks
  • Drafting offers and employment contracts
  • Supporting payroll processing activities, maintaining employee records and managing data integrity related to payroll
  • Administratively supporting benefits program by enrolling new employees into benefits portal
  • Managing onboarding process for new hires including regular communication, collecting banking and tax information, background screenings and coordinating each employee’s first day
  • Maintaining and updating employee files, ensuring compliance with company policies and data protection regulations
  • Supporting HR audits and reporting by ensuring employee records are organised, accurate and up-to-date
  • Ensuring accurate data entry within people operations reporting such as recruitment, headcount, turnover and vacation balances; performing regular audits
  • Generating reports related to HR activities such as recruitment performance, employee turnover, and payroll metrics
  • Utilizing Excel to track and analyse HR data
  • Providing general office support and assisting in creating a professional and welcoming atmosphere for staff and visitors
  • Monitoring office supplies and managing vendor relationships (i.e. coffee subscription, cleaning service)
  • Assisting in organising company events, meetings and employee engagement activities
  • Collecting and redistributing any incoming mail; preparing outgoing mail for post
  • Preparing and delivering regular office communications including weekly office update
  • Co-chairing the occupational health and safety committee and reporting any problems that may affect team health and safety

FAQs

What is the main focus of the Human Resources Assistant role at Acturis Canada?

The main focus of the Human Resources Assistant role is on recruitment, payroll, and onboarding administration, while also supporting day-to-day office operations.

What qualifications are required for this position?

A post-secondary degree in Human Resources Management, Business, or a related field is required, along with previous co-op experience, ideally in an HR role.

How much experience is preferred for candidates applying for this role?

Previous co-op experience in an HR role is preferred.

What percentage of the role is dedicated to Human Resources tasks?

70% of the role is dedicated to Human Resources tasks.

What skills are important for this position?

Important skills include attention to detail, data management, reporting skills, strong problem-solving abilities, excellent communication skills, and proficiency in Excel, Word, and Outlook.

Will I receive training if I join Acturis Canada?

Yes, new joiners receive concentrated initial training and mentoring, and colleagues are encouraged to complete industry-standard training in relevant topics.

What are the typical responsibilities related to recruitment in this role?

Responsibilities related to recruitment include initial resume screening, scheduling interviews, launching reference/background checks, drafting offers, and managing the onboarding process for new hires.

Can you explain the office assistant duties associated with this position?

Office assistant duties include providing general office support, managing office supplies, organizing company events, preparing mail communications, and co-chairing the occupational health and safety committee.

What kind of feedback and performance reviews will I receive in this role?

You will receive regular written constructive performance feedback and have an annual performance review.

What is the process after applying for the Human Resources Assistant position?

After applying, you will undergo an online Excel assessment, an introduction call with a People Operations representative, and interviews with the People Ops Advisor and Head of People, among other steps.

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Acturis Limited

The leading Software-as-a-Service provider to the general insurance industry

Technology
Industry
501-1000
Employees
2000
Founded Year

Mission & Purpose

At Acturis we don't talk about digital transformation, we deliver it. This ability to meet the transformational demands of our clients has been the key to our success. From an ambitious idea in 2000, Acturis has become the tech provider of choice for brokers, insurers and MGAs throughout the UK and internationally. Supporting 95,000 users in over 40 countries, Acturis has built a leading position in every market it operates in. This hasn’t come about by chance – since day one our goal has been to be the best and, in that respect, nothing has changed. But with our unique approach to software, we have helped drive much of the change the insurance industry has seen over the last 20 years. Because at Acturis, we don’t just connect markets – we create them.

Benefits

  • Annual Salary Review and Performance-Based Bonus

  • Flexible and Remote Working

  • Employee Share Option Scheme

  • Contributory Pension Scheme

  • Life Insurance Cover

  • Private Health Cover

  • Employee Assistance Programme

  • Income Protection

  • Competitive Holiday Entitlement

  • Enhanced Parental Leave

  • Cycle to Work Scheme