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Human Resources Coordinator

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Bain & Company

Jan 22

  • Job
    Full-time
    Junior Level
  • Consulting
    People, HR & Administration
  • San Francisco

AI generated summary

  • You need a bachelor's degree, 2+ years in HR or professional services, strong communication skills, attention to detail, and proficiency in Microsoft Office. Flexibility and confidentiality are essential.
  • You will manage onboarding, transfers, and departures, track employee movement, ensure compliance with immigration, conduct audits, and provide general HR administrative support.

Requirements

  • Bachelor’s degree or an equivalent combination of education, training, and relevant experience is required
  • At least 2 years of professional experience; preferably in a human resources role or at a professional services firm preferred
  • Ability to work independently with little guidance from supervisor
  • Outstanding written/verbal communication skills, strong customer service skills; and an integral member of various teams
  • Highly motivated self-starter with the ability to thrive in a fast paced and changing environment
  • Ability to demonstrate good judgment and handle confidential information in a professional manner
  • Meticulous attention to detail and time management skills and ability to meet deadlines, prioritize assignments and juggle multiple tasks simultaneously
  • Proficiency in Microsoft Windows, Outlook, Word, Excel, PowerPoint and database skills
  • Flexibility with hours; ability to work overtime and evenings without prior notice

Responsibilities

  • You will provide support and administrative management for people movement initiatives in the Bay Area, including (but not limited to) onboarding, transfer programs – domestic and international, experience share program and externship programs
  • You will track and manage movement of incoming and exiting transfers
  • You will perform duties related to onboarding including but not limited to welcome emails, I-9 support.
  • You will partner with Sr. Specialist, Staffing as necessary to aid in scheduling of orientation, office tours, and preparing materials to welcome new hires/transfers
  • You will coordinate with the HR Service Center to ensure all hires/transfers are accurately entered into Workday.
  • You will assure proper immigration and visa requirements are met for all new hires, transfers, and travel cases; assist with visa processing as needed
  • You will partner with staffing to implement transfer buddy programs
  • You will, with support from supervisor and team, run all monthly audits and manage administrative communications to broader operations team (OS, TSG, Staffing and Office Leadership)
  • You will write and send monthly people movement email
  • You will manage internal movement tracker
  • You will review and manage monthly audits for the compensation team
  • You will, as necessary, aid in the general workforce lifecycle:
  • Onboarding: You will send new hire communication, track employee information, manage paperwork
  • You will create and send promotion and performance memos
  • Departures: You will create and send memos, send departure paperwork, track emails and communication
  • General administrative support – i.e. generating, sending, labeling, uploading memos as needed
  • You will support the HR Team with ad hoc requests

FAQs

What is the role of the Human Resources Coordinator at Bain?

The Human Resources Coordinator provides support and administrative management for people movement initiatives, including onboarding, transfers, and general workforce lifecycle activities.

What are the qualifications required for this position?

A bachelor's degree or an equivalent combination of education, training, and relevant experience is required, along with at least 2 years of professional experience, preferably in human resources or at a professional services firm.

What type of environment does Bain promote?

Bain promotes a diverse, inclusive, and collaborative environment, which is key to building extraordinary teams.

What are the working hours for this role?

Flexibility with hours is required; the role may involve working overtime and evenings without prior notice.

Is there an expectation for in-office work?

Yes, employees are expected to be in the office at least three days a week as part of the hybrid working model.

What benefits does Bain offer its employees?

Bain offers comprehensive medical, dental, and vision coverage, generous paid time off, parental leave, 401(k) contributions, paid life and long-term disability insurance, fitness reimbursements, and more.

Will I have to handle confidential information?

Yes, the role requires the ability to demonstrate good judgment and handle confidential information in a professional manner.

What kind of skills are necessary for this position?

Outstanding written and verbal communication skills, strong customer service skills, meticulous attention to detail, time management skills, and proficiency in Microsoft Office applications are necessary.

Does Bain offer performance bonuses?

Yes, Bain provides an annual discretionary performance bonus as part of the compensation package.

How does Bain rank in terms of workplace culture?

Bain is consistently recognized as one of the world's best places to work, particularly in areas of diversity, inclusion, and social responsibility.

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Bain & Company

Consulting
Industry
10,001+
Employees
1973
Founded Year

Mission & Purpose

Bain & Company is a global consultancy that helps the world’s most ambitious change makers define the future. Across 65 cities in 40 countries, we work alongside our clients as one team with a shared ambition to achieve extraordinary results, outperform the competition, and redefine industries. We complement our tailored, integrated expertise with a vibrant ecosystem of digital innovators to deliver better, faster, and more enduring outcomes. Our 10-year commitment to invest more than $1 billion in pro bono services brings our talent, expertise, and insight to organizations tackling today’s urgent challenges in education, racial equity, social justice, economic development, and the environment. We earned a platinum rating from EcoVadis, the leading platform for environmental, social, and ethical performance ratings for global supply chains, putting us in the top 1% of all companies. Since our founding in 1973, we have measured our success by the success of our clients, and we proudly maintain the highest level of client