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Human Resources Specialist

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City Colleges of Chicago

Jan 15

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Chicago

AI generated summary

  • You need a relevant Bachelor's degree, 3 years HR experience, proficiency in Microsoft Office, knowledge of HR laws/systems, and excellent communication skills. PHR/SPHR preferred.
  • You will support hiring, coordinate onboarding, address employee issues, coach managers, interpret HR policies, implement processes, deliver HR programs, conduct exit interviews, and analyze workforce trends.

Requirements

  • A Bachelor’s degree from an accredited college or university in Human Resources, Business Administration, Management, or a related field. An equivalent combination of training and experience will be taken into consideration in lieu of a college degree. Master’s degree preferred.
  • PHR/SPHR and/or SHRM-CP/SCP desirable.
  • Three years of work experience in human resources, customer service, administration, or a related area of work.
  • Familiarity and/or experience working with PeopleSoft HCM or talent management systems (i.e., Taleo) highly desirable.
  • Proficient in use of Microsoft Office suite (Word, Excel, PowerPoint)
  • Knowledge of human resources management principles.
  • Knowledge and understanding of HRIS systems.
  • Knowledge of applicable federal and state employment laws.
  • Excellent interpersonal and verbal communication skills.
  • Excellent organizational and time-management skills.
  • Strong analytical and problem solving skills.
  • Demonstrated ability to communicate effectively and build strong partnerships with senior executives and all levels of the workforce.
  • Ability to work within a culturally diverse environment.
  • Ability to exercise tact and diplomacy in handling sensitive situations.
  • Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations.
  • Initiative – Demonstrate willingness to take on responsibilities and job challenges.
  • Adaptability/Flexibility – Be open to change (positive or negative) and to considerable variety in the workplace.
  • Analytical Thinking – Analyze information and use data to address work or job issues.
  • Attention to Detail – Pay careful attention to detail and thoroughness in completing work.
  • Chicago residency is required for all full-time employees within six (6) months of hire.

Responsibilities

  • Supports and coordinates the hiring process for faculty and non-faculty vacancies. Partners with Talent Acquisition team to fulfill hiring needs. Participates in the interviewing and selection process as required.
  • Coordinates the new hire/ onboarding process, reviewing and processing required forms, responding to inquiries, providing new employee orientation, and ensuring a smooth onboarding of employees.
  • Addresses employee and labor relations issues including progressive discipline, reductions in force, and explanations of and compliance with collective bargaining agreements and Board policies.
  • Coaches and counsel managers on performance management, employee relations issues, adherence to collective bargaining agreements, and HR processes and procedures.
  • Interprets and explains HR policies and regulations relating to employee and labor relations, salary administration, leaves of absence, and related employment matters to employees.
  • Consults with management to develop and implement personnel processes and procedures.
  • Assists in delivering HR programs in areas including learning and organizational development, performance management, employee relations, and labor relations.
  • Delivers high levels of customer service when responding to inquiries regarding policy, pay and other HR procedures.
  • Conducts exit interviews with department employees to gather feedback and makes suggestions to improve the employee experience.
  • Analyzes HR workforce trends and identifies areas for process improvements.

FAQs

What is the primary responsibility of the Human Resources Specialist at Kennedy King College?

The primary responsibility of the Human Resources Specialist is to provide professional HR services to staff and faculty, coordinating, administering, and delivering HR programs to align with the strategic goals of the college.

What qualifications are required for this position?

Candidates are required to have a Bachelor's degree in Human Resources, Business Administration, Management, or a related field, with an equivalent combination of training and experience considered. A Master's degree and HR certifications like PHR/SPHR or SHRM-CP/SCP are preferred.

How many years of experience are needed for this role?

A minimum of three years of work experience in human resources, customer service, administration, or a related area is required.

Is familiarity with HR systems necessary for this position?

Yes, familiarity and/or experience working with PeopleSoft HCM or talent management systems, like Taleo, is highly desirable.

Are there any specific skills that the candidate must possess?

Candidates must have excellent interpersonal and verbal communication skills, strong organizational and time-management skills, analytical and problem-solving abilities, and the ability to build strong partnerships across all workforce levels.

Does the job require the ability to work in a diverse environment?

Yes, the Human Resources Specialist must be able to work within a culturally diverse environment and demonstrate tact and diplomacy in sensitive situations.

What are the worker characteristics needed for this role?

The worker characteristics include dependability, initiative, adaptability, analytical thinking, and attention to detail.

Is Chicago residency required for employees?

Yes, Chicago residency is required for all full-time employees within six months of hire.

Is this position eligible for remote work?

Yes, the position supports remote work but in a hybrid format.

Does the college support Medicare?

Yes, the college provides support and resources related to Medicare for eligible employees.

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City Colleges of Chicago

Education
Industry
1001-5000
Employees
1911
Founded Year

Mission & Purpose

City Colleges of Chicago is the largest community colleges system in Illinois and one of the largest in the nation, with over 4,000 faculty members and staff serving more than more than 80,000 students annually at seven colleges and five satellite sites. With locations across the City of Chicago, the seven colleges include Richard J. Daley College, Harold Washington College, Kennedy-King College, Malcolm X College, Olive-Harvey College, Harry S Truman College and Wilbur Wright College. CCC also oversees the award-winning Washburne Culinary & Hospitality Institute, the French Pastry School, the Parrot Cage Restaurant at South Shore Cultural Center, the Sikia Banquet Facility, five Child Development Centers, the Center for Distance Learning, the Workforce Academy and radio station WKKC FM 89.3.