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Human Resources Specialist - Rollins School of Public Health

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Emory University

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Atlanta

AI generated summary

  • You need two years of college coursework, three years of office with HR experience, strong communication skills, attention to detail, and familiarity with relevant software, especially in higher education.
  • You will manage HR policies, assist with employee relations, oversee hiring processes, coordinate timekeeping, organize events, and support training while ensuring compliance and accuracy in documentation.

Requirements

  • Two years of college coursework, and three years of office administration experience which includes two years of human resources experience, OR an equivalent combination of education, training and experience.
  • Knowledge of various personal computer software packages.
  • Strong verbal and written communication skills.
  • Superior attention to detail.
  • Experience in higher education is highly desired.
  • Experience with PeopleSoft, Kronos, and iCIMS.
  • Experience with Excel, PowerPoint, and Canva.
  • Experience with Student Hiring.
  • Experience digitalizing files.
  • Experience working with staff, students, and faculty data.
  • Ability to effectively work in a fast-paced team environment.

Responsibilities

  • Educates and assists management and employees within a particular division or department in the administration of human resources policies and procedures.
  • Interprets policies and works with appropriate staff to effectively resolve human resources issues.
  • Provides guidance to managers and supervisors regarding employee leave policies.
  • May investigate and gather information regarding employee relations, Workers' Compensation and FMLA situations.
  • Initiates employment requisitions and follows up on job postings and applicant referrals.
  • Processes new hire and applicant tracking paperwork.
  • Ensures the accuracy and completeness of employment documents.
  • Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks and maintains required documentation.
  • Maintains databases, records and files and prepares reports.
  • May assist with budget preparation and monitor expenditures for specific areas.
  • Performs related responsibilities as required.
  • Manages timekeeping for a large volume of bi-weekly staff and students, ensuring accurate and timely processing.
  • Collaborates with supervisors and employees to resolve timekeeping discrepancies, processes retroactive pay requests, and applies relevant pay policies.
  • Responsible for student hiring and serves as the subject matter expert for the RSPH Student Hire system, ensuring compliance with policies and procedures.
  • Coordinates with central HR, Recruitment, Payroll, and Finance teams to align processes with established guidelines.
  • Supports the hiring process for temporary staff, including job classification reviews, offer preparation, and onboarding support.
  • Serves as the department FMLA representative, providing guidance and support for related cases.
  • Coordinates training sessions for students and employees as needed.
  • Organizes department programs and events, including Service Awards, professional development workshops, and other initiatives.
  • May assist in preparing and processing J1/H1B visa applications.
  • Facilitates special projects, audits, and ad hoc HR initiatives.
  • Handles department supply orders and expense reports.
  • Assist the HR Director, Manager, and Associates with other duties as assigned.

FAQs

What is the primary role of the Human Resources Specialist in the Rollins School of Public Health?

The primary role includes educating and assisting management and employees with human resources policies, processing employment paperwork, managing timekeeping, and supporting the hiring process.

What are the minimum qualifications required for this position?

The minimum qualifications include two years of college coursework and three years of office administration experience, which includes two years of human resources experience, or an equivalent combination of education, training, and experience.

Is experience in higher education preferred for this position?

Yes, experience in higher education is highly desired for this position.

Will I need to collaborate with other departments in this role?

Yes, the position requires collaboration with central HR, Recruitment, Payroll, and Finance teams to align processes with established guidelines.

Do I need to have experience with specific software for this job?

Yes, experience with PeopleSoft, Kronos, iCIMS, Excel, PowerPoint, Canva, and familiarity with student hiring processes is preferred.

What types of events may I be involved in organizing as a HR Specialist?

You may be involved in organizing department programs and events, including Service Awards, professional development workshops, and other initiatives.

What is the work environment like for this position?

The position generally requires in-person work at an Emory University location, but remote work options may be granted at department discretion.

What kind of support can I expect in addressing employee relations or FMLA cases?

You will provide guidance and support as the department FMLA representative, assisting with employee leave policies and related cases.

Is attention to detail important for this role?

Yes, superior attention to detail is a preferred qualification for this position, as accuracy is critical in managing employee records and documentation.

How does Emory University promote diversity and inclusion in the workplace?

Emory University is dedicated to providing equal opportunities and access, ensuring non-discrimination in all employment aspects and is committed to achieving a diverse workforce through its policies.

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Emory University

Education
Industry
10,001+
Employees

Mission & Purpose

Emory University, a top research university located in Atlanta, Georgia, is an inquiry-driven, ethically engaged and diverse community whose members work collaboratively for positive transformation in the world through courageous leadership in teaching, research, scholarship, health care and social action. The university is recognized internationally for its outstanding liberal arts college, superb professional schools and one of the Southeast's leading health care systems.