Intermediate Assistant, Human Resources

University of Ottawa

3mo ago

Applications are closed

Job
Full-time
Junior Level
People, HR & Administration
Accounting & Tax
Ottawa

Requirements

Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
Minimum 2 years of demonstrated experience in a similar role
Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
Experience in explaining and applying policies and regulations
Experience in a human resources environment
Experience with and understanding of payroll principles
Experience in producing reports
Ability to produce high quality work under pressure while meeting strict deadlines
Strong interpersonal and communication skills
Strong organizational skills
Bilingualism – French and English (spoken and written)

Responsibilities

Payroll: Coordinate the payroll process for various employee groups within the Faculty, monitor payroll workflow, track daily activities, monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process. Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee’s pay. Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.
Human resources: Prepare and submit various actions within Workday to ensure the continuity in the employee’s pay. Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration.
Leave management: Act as resource-person for the sector on inquiries related to the use of the employee leave and collaborate with subject matter experts in the Faculty's Human Resources Team to resolve any problems.
Information and client service: Provide information to internal clients on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.
Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.

FAQs

What is the job title for this position?

The job title is Intermediate Assistant, Human Resources.

What is the duration of the job?

The duration of the job is 14 months.

How many open positions are available for this role?

There is 1 open position available.

What is the salary range for this job?

The salary range for this job is $56,626.00 - $71,528.00.

What are the working hours for this position?

The working hours for this position are 35 hours per week.

What qualifications are required for this role?

A postsecondary education in a related discipline or an equivalent combination of education and work experience, along with a minimum of 2 years of demonstrated experience in a similar role, are required.

Is bilingualism required for this position?

Yes, bilingualism in French and English (spoken and written) is required.

What key competencies are expected from employees at uOttawa?

The key competencies expected are Planning, Initiative, Client Service Orientation, and Teamwork and Cooperation.

Are there opportunities for employment equity in this role?

Yes, the University of Ottawa actively encourages applications from qualified Indigenous persons, racialized persons, persons with disabilities, women, and LGBTQIA2S+ persons.

Where is the position located?

The position is located at the Main Campus of the University of Ottawa.

What type of environment does the Faculty of Social Sciences provide?

The Faculty of Social Sciences provides a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

When is the closing date for applications?

The closing date for applications is October 11, 2024.

What happens if I need accommodation during the recruitment process?

Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate their accommodation needs during the recruitment, assessment, and selection processes.

University of Ottawa

Excellence en enseignement, recherche et innovation au Canada Top Canadian university for learning, research &innovation

Education

Industry

5001-10,000

Employees

Mission & Purpose

The University of Ottawa is the largest bilingual university in the world, where it is possible for students to study in English, in French, or in both languages. Located in the capital of Canada, a G7 nation, we have ready access to the great institutions of our country. Our breakthroughs in different disciplines attract global attention, reflecting our ranking among Canada’s top 10 research universities and our ongoing drive to discover.