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Investment Management Administrative Assistant

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Morgan Stanley

21d ago

  • Job
    Full-time
    Mid Level
  • Dublin
  • 7d left

AI generated summary

  • You need relevant financial services experience, strong communication and organizational skills, travel management proficiency, critical thinking, adaptability, confidentiality, and a Leaving Certificate.
  • You will manage calendars, travel arrangements, expense reports, and administrative duties while coordinating meetings, preparing materials, and supporting special projects efficiently.

Requirements

  • Previous relevant professional experience from a similar role gained with financial services, ideally within Investment Management. Paralegal or Company secretarial experience would be beneficial
  • Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels, internally and externally
  • Strong organizational skills and the ability to prioritize tasks effectively, while maintaining attention to detail
  • Proficiency in travel management systems and tools, as well as proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
  • Excellent problem-solving skills and the ability to think critically and make decisions independently
  • Flexibility and adaptability to handle changing priorities and work in a fast-paced environment
  • Ability to maintain confidentiality and handle sensitive information with integrity
  • Must be able to work both independently and as a team, and adapt to various needs of executives and team members
  • Educated to Leaving Certificate or equivalent.

Responsibilities

  • Managing calendars, scheduling appointments, and handling meeting logistics for senior executives
  • Coordinating and managing all aspects of international travel arrangements, including flights, accommodations, visas, transportation, itinerary planning for executives and team members
  • Preparation and processing of expense reports
  • Ensuring compliance with company policies and procedures related to travel, including expense reporting and travel approval processes
  • Handling general administrative duties, such as answering phone calls, responding to emails, preparing/maintaining materials
  • Collaborating with various departments to schedule and coordinate virtual and on-site meetings, conferences, and events, both domestically and internationally
  • Meeting management, preparing agendas, collating information from stakeholders, minute taking and following up on actions
  • Assisting with the preparation of presentation materials, reports and other documents as required
  • Maintaining and organizing confidential files and records, ensuring efficient and securing access to information
  • Processing and monitoring of business invoices
  • Conducting research and providing support for special projects, as assigned

FAQs

What is the job title for this position?

The job title for this position is Investment Management Administrative Assistant.

Where is the primary location for this job?

The primary location for this job is Dublin, Ireland.

What employment type is offered for this position?

The employment type offered for this position is Full Time.

What qualifications are required for this role?

Candidates are required to have previous relevant professional experience in a similar role, exceptional communication skills, strong organizational abilities, proficiency in travel management systems and Microsoft Office Suite, and must be educated to Leaving Certificate or equivalent.

What responsibilities will the administrative assistant have?

Responsibilities include managing calendars, coordinating international travel arrangements, preparing expense reports, handling general administrative duties, managing meetings, and conducting research for special projects.

Is previous experience in investment management preferred?

Yes, previous relevant professional experience in financial services, ideally within Investment Management, is preferred.

What skills are essential for this role?

Essential skills include exceptional communication, strong organizational skills, proficiency in travel management systems, problem-solving abilities, flexibility, and the capability to maintain confidentiality.

Will there be opportunities for flexible working arrangements?

Yes, Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements.

Is a cover letter required when applying for the position?

Yes, applicants are required to submit a CV along with a cover letter highlighting their relevant experience and interest in the position.

Does Morgan Stanley promote an inclusive work environment?

Yes, Morgan Stanley is committed to providing a supportive and inclusive environment where all individuals can maximize their potential and encourages diversity in their workforce.

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Morgan Stanley

Finance
Industry
10,001+
Employees
1935
Founded Year

Mission & Purpose

Morgan Stanley mobilizes capital to help governments, corporations, institutions and individuals around the world achieve their financial goals. For over 85 years, the firm’s reputation for using innovative thinking to solve complex problems has been well earned and rarely matched. A consistent industry leader throughout decades of dramatic change in modern finance, Morgan Stanley will continue to break new ground in advising, serving and providing new opportunities for its clients. Morgan Stanley is committed to maintaining the first-class service and high standard of excellence that have always defined the firm. At its foundation are five core values — put clients first, do the right thing, lead with exceptional ideas, commit to diversity and inclusion, and give back — that guide its more than 70,000+ employees across 41 countries.