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Lease Administrator

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MRI Software

4d ago

  • Job
    Full-time
    Junior & Mid Level
  • Legal
    Real Estate & Property
  • Cape Town
  • Quick Apply

AI generated summary

  • You need 2-4 years as a Lease Administrator, effective communication skills, legal knowledge, experience with MRI Software, understanding of leases, and client-facing experience.
  • You will assist with lease abstraction, client reporting, landlord liaison, system administration, IFRS16 calculations, service charge reconciliation, and sub-leasing activities.

Requirements

  • Must be able to work during UK hours and South African public holidays (you will receive take UK bank holidays instead of SA bank holidays).
  • 2-4 years’ experience as a Lease Administrator with focused on Occupiers in the commercial sector
  • Ability to communicate effectively with clients, peers, and management through written and/or verbal communication.
  • Ability to work independently.
  • Ability to work under deadlines.
  • Good organisational skills and the ability to manage priorities.
  • A high degree of dependability, motivation and flexibility.
  • Experience using MRI Software applications.
  • Legal background
  • Understanding of Property & Lease Management processes & principles.
  • Comfortable with System Administration tasks (non-technical).
  • Knowledge of Turnover Rent and / or IFRS16.
  • Previous experience with client facing roles.

Responsibilities

  • This position will assist in administering all levels of Lease Administration and special projects as needed by management.
  • Assist with abstraction of key data points from leases.
  • Assist with creating leasing data in relevant system(s), whilst also running business processes (indexation to uplift rent, show clients commitments to landlords etc).
  • Assist with client reporting e.g. scheduling key events reporting and discussing with clients in detail.
  • Acting on behalf of our clients to liaise with Landlords, requesting copies of invoices to reconcile against what they should be paying according to their lease and challenging where necessary.
  • Support with system administration activities including user maintenance, updating configuration, customising the system etc.
  • Support with running IFRS16 calculation in the system (post lease update activity).
  • Service charge reconciliation.
  • Uploading sales data and calculating turnover rent (for Retail clients).
  • Understanding clients’ portfolios to be the main contact point for internal and external lease related enquiries.
  • Assisting with sub-leasing portfolio to cover activities such as, raising tenant invoices, posting receipts and providing aging reports.

FAQs

Do we support remote work?

Yes, we operate a hybrid working model with 3 days of working from home per week.

What are the working hours for this position?

The successful candidate will be required to work UK hours, from 08:30 to 17:00 or 09:00 to 17:30.

Is experience in Lease Administration required for this role?

Yes, 2-4 years of experience as a Lease Administrator focused on Occupiers in the commercial sector is required.

Will I need to work on South African public holidays?

You will be required to take leave on UK public holidays instead of South African public holidays.

What are some key responsibilities of the Lease Administrator?

Responsibilities include lease abstraction, system updates, client reporting, liaising with landlords, and handling service charge reconciliation.

What qualifications are desired for candidates?

A legal background and understanding of Property & Lease Management processes and principles are nice to have, along with experience using MRI Software applications.

Are there any specific skills needed for this job?

Yes, candidates should have good organizational skills, the ability to work independently, and effective communication skills.

What benefits does MRI Software offer?

MRI Software offers a variety of benefits, including a Medical Aid Scheme, a competitive Personal Pension plan, parental leave, 25 days of annual leave plus public holidays, and opportunities for professional development.

Is there an opportunity for professional development?

Yes, MRI Software offers Tuition Reimbursement Schemes to further your professional development.

How does MRI Software prioritize diversity and inclusion?

MRI Software is committed to being an inclusive employer and values diversity as critical to their success.

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MRI Software

Transforming the way communities live, work and play through open and connected real estate software solutions.

Technology
Industry
1001-5000
Employees

Mission & Purpose

MRI Software is a leading provider of real estate software solutions that transform the way communities live, work and play. MRI’s comprehensive, flexible, open and connected platform empowers owners, operators and occupiers in commercial and residential property organizations to innovate in rapidly changing markets. MRI has been a trailblazer in the PropTech industry for over five decades, serving more than two million users worldwide. Through leading solutions and a rich partner ecosystem, MRI gives real estate companies the freedom to elevate their business and gain a competitive edge.