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Legal Administrative Assistant - Enterntainment & Sports

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Gowling WLG

26d ago

  • Job
    Full-time
    Senior Level
  • Toronto

AI generated summary

  • You must have 8+ years in legal admin, expertise in contracts, strong communication skills, attention to detail, and proficiency in Word, Outlook, iManage, PowerPoint, and Excel.
  • You will manage expenses, organize meetings, maintain calendars, track agreements, liaise with billing, ensure confidentiality, and prioritize tasks while supporting busy professionals.

Requirements

  • Graduate from a recognized Legal Secretarial, Law Clerk or Administrative/Executive Assistant program with at least 8+ years of experience as a Legal Administrative Assistant
  • Interest in and understanding of entertainment and sports law
  • Thorough knowledge of contracts and contract procedures
  • Exceptional interpersonal skills with a high degree of professionalism and discretion, having the ability to communicate in a professional, efficient manner with clients and external contacts, as well as internally throughout the firm
  • Strong attention to detail with exceptional proofreading abilities
  • Must be pro-active with exceptional organizational and prioritization abilities
  • Fast and accurate typing speed, who produces a high quality product and takes pride in their work
  • Excellent oral and written communication skills, including a strong knowledge of grammar, and exceptional spelling
  • Ability to deal with pressure, changing priorities and multi-tasking, and be open to learning and employing new concepts and work styles
  • Ability to work well in a team as well as independently, especially with lawyers who have international practices
  • Ability to excel in a deadline-driven environment and the ability to work after hours, sometimes on short notice, in order to meet deadlines
  • Excellent proficiency with Word 2016, Outlook, iManage, PowerPoint, Excel and Expert Time

Responsibilities

  • Manage all expenses in a timely manner and with utmost care, following up on reimbursements, as required
  • Strong e-filing skills – takes interest in parties/subject matter in order to enhance abilities in this area, ensuring that files are descriptive for easy retrieval
  • Tracking of execution of multiple agreements through practice management systems
  • Establishes and maintains effective working relationships with senior executive contacts/clients
  • Organizes and facilitates meetings, special events, books appointments, airfare, hotel arrangements and confirms reservations, attendance and agendas. Provides executive administrative support and follow-up on matters on behalf of professional
  • Thoroughly manages calendars and contacts, and is able to heavily implement and maintain practice management systems on behalf of busy professionals
  • Liaise with Billing Clerk to effectively prepare accounts, manage pre-bills and billing process, having a strong working proficiency with all accounting and billing procedures
  • Manage File Opening and Conflict processes and correspondence that goes with each process
  • Strong knowledge of general office procedures, office systems, file management and associated policies
  • Confidentiality, discretion and a high degree of professionalism are critical due to sensitive client high profile material and information
  • Take instruction, prioritize incoming work, follow through on assignments and manage ongoing tasks
  • A fundamental understanding of French, would be an asset
  • Any other duties as required

FAQs

What is the main focus of the Legal Administrative Assistant position at Gowling WLG?

The main focus of the Legal Administrative Assistant position is to provide support to professionals within the Entertainment and Sports Law Group.

What experience is required for this role?

A minimum of 8+ years of experience as a Legal Administrative Assistant is required, along with a graduate from a recognized Legal Secretarial, Law Clerk, or Administrative/Executive Assistant program.

What skills are emphasized for applicants?

Key skills emphasized include exceptional interpersonal skills, strong attention to detail, excellent oral and written communication skills, and a high degree of professionalism and discretion.

Is knowledge of French required for the position?

A fundamental understanding of French is considered an asset but is not mandatory.

What type of work environment does Gowling WLG offer?

Gowling WLG offers a hybrid work environment, allowing for both in-office and remote work options.

What responsibilities are included in the role?

Responsibilities include managing expenses, e-filing, tracking agreements, organizing meetings and events, managing calendars, liaising with billing clerks, and maintaining confidentiality in handling sensitive client information.

Are there opportunities for professional development and growth?

Yes, Gowling WLG is committed to helping employees reach their full potential and achieve personal and professional goals within a diverse and supportive work environment.

How does Gowling WLG approach diversity and inclusion?

Gowling WLG celebrates and supports diversity, striving to create an engaging and rewarding workplace where people from varied backgrounds and cultures can thrive.

Will I receive feedback if my application is not successful?

While Gowling WLG appreciates all applications, only candidates selected for an interview will be contacted, and no further feedback may be provided.

Gowling WLG

An international law firm that's in tune with your world, aligned with your opportunity and ambitious for your success.

Law
Industry
1001-5000
Employees
2016
Founded Year

Mission & Purpose

Gowling WLG is a leading international law firm that offers a comprehensive range of legal services to businesses and individuals. With a strong global presence, their team of legal professionals provides expertise in various areas of law, including corporate, intellectual property, real estate, and litigation. Their ultimate mission is to provide top-tier legal advice and solutions to help clients navigate complex legal challenges and achieve their business objectives. Gowling WLG's purpose is to be a trusted partner for their clients, delivering high-quality legal services that contribute to their success, growth, and legal compliance in the ever-evolving business landscape.