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Legal PA - Technology & Data

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Fieldfisher

3mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Legal
    People, HR & Administration
  • Belfast

AI generated summary

  • You should manage diaries, arrange meetings and travel, handle file management, communicate with fee earners, support invoicing, and assist with business development and marketing tasks.
  • You will manage diaries, arrange meetings and travel, handle file and mailbox management, support invoicing, and assist with business development activities.

Requirements

  • Diary management
  • Ensuring client meetings and clashes do not occur
  • Arranging meetings on behalf of partners/lawyers/clients – ensuring that they have the appropriate materials
  • Arranging business travel and webinar arrangements
  • File management – opening and closing files using electronic filing systems
  • Mailbox management
  • Communicating with fee earners on a regular basis (face to face and over the telephone/video call)
  • Undertaking typing to help with documents
  • Take messages from clients and passing on messages to the relevant fee earner
  • Work with Legal Support Services across the Firm (such as the document production team and practice administration team)
  • Support fee earners with their time recording
  • Liaise with the billing team
  • Submit invoices
  • Prepare draft letters and emails
  • Prepare presentations and meeting papers
  • Opening new clients (supporting AML processes and working with the firm's Risk Team)
  • Work with the Marketing Team to upload and update content on the Firm's website and internal intranet
  • Support fee earners with Business Development and Bids management and processes

Responsibilities

  • Diary management
  • Ensuring client meetings and clashes do not occur
  • Arranging meetings on behalf of partners/lawyers/clients – ensuring that they have the appropriate materials
  • Arranging business travel and webinar arrangements
  • File management – opening and closing files using electronic filing systems
  • Mailbox management
  • Communicating with fee earners on a regular basis (face to face and over the telephone/video call)
  • Undertaking typing to help with documents
  • Take messages from clients and passing on messages to the relevant fee earner
  • Work with Legal Support Services across the Firm (such as the document production team and practice administration team)
  • Support fee earners with their time recording
  • Liaise with the billing team
  • Submit invoices
  • Prepare draft letters and emails
  • Prepare presentations and meeting papers
  • Opening new clients (supporting AML processes and working with the firm's Risk Team)
  • Work with the Marketing Team to upload and update content on the Firm's website and internal intranet
  • Support fee earners with Business Development and Bids management and processes

FAQs

What are the primary responsibilities of the Legal PA in Technology & Data?

The primary responsibilities include diary management, arranging meetings and travel, file and mailbox management, typing documents, liaising with various teams, and supporting business development initiatives.

Is there a focus on accessibility and inclusivity at Fieldfisher?

Yes, Fieldfisher is committed to removing accessibility barriers and maximizing disability and neurodiversity inclusion in the recruitment process.

What kind of benefits does Fieldfisher offer to its employees?

Fieldfisher offers a benefits package that includes private health insurance, life assurance, income protection, flexi-gym discounts, season ticket loans, and bike-to-work loans among others.

Where is the Fieldfisher Belfast office located?

The Fieldfisher Belfast office is located in the iconic Titanic Quarter, which is a vibrant and modern workspace.

How does Fieldfisher support personal development?

Fieldfisher provides bespoke support for career development, including access to training for professional development qualifications, structured career planning, and opportunities to work across different areas of the firm.

How can candidates apply for the Legal PA position?

Candidates can apply by entering their email address on the job advert and pressing the 'apply now' button to submit their CV.

Does Fieldfisher encourage teamwork and collaboration among employees?

Yes, Fieldfisher fosters a culture of collaboration among diverse teams that include lawyers, legal support, and business services professionals.

Are there opportunities for employee engagement outside of work?

Yes, there are various clubs and networks, including quiz nights, book clubs, fitness challenges, and events with charity partners for employees to get involved in.

What sectors does Fieldfisher specialize in?

Fieldfisher specializes in technology, financial services, energy & natural resources, and life sciences among other dynamic sectors.

Can I find information about accessibility at the Belfast office on your website?

Yes, you can find accessibility information for the Belfast office on Fieldfisher's website.

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Fieldfisher

A law firm built around people

Law
Industry
1001-5000
Employees
1989
Founded Year

Mission & Purpose

Fieldfisher is an enterprising European law firm built around people. We have market-leading practices in our four key sectors of energy and natural resources, technology, financial services and life sciences. Fieldfisher helps clients keep pace with an unpredictable and continually evolving world, with a sector-diverse team of specialist dispute resolution lawyers on hand to assist with conflicts, whatever the size or subject matter. Our network spans over 1,500 people across 25 international offices, all of which offer clients highly commercial, pragmatic advice. We are based in Belgium, China, France, Germany, Ireland, Italy, Luxembourg, the Netherlands, Spain, the UK and the US. Fieldfisher was highly commended for its approach to legal services in the European FT Innovative Lawyers Awards 2019.

Culture & Values

  • Putting People First means colleagues, clients and communities at the forefront of all we do, wherever we are, whoever we are.

  • Embracing ESG means we collectively recognise our role in leaving things better than we found them.

  • Collaboration as the catalyst for success, means it is up to all of us to do the right thing, at the right time in the right way.

Benefits

  • Cycle to Work scheme

  • Dental insurance*

  • Discounted gym memberships

  • Employee assistance programme

  • Eye tests

  • Flu vaccination

  • Health cash plan*

  • Private medical insurance (incl. dependents)*