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Legal Secretary

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Haynes and Boone, LLP

Sep 13

  • Job
    Full-time
    Mid Level
  • Legal
  • Denver
  • Quick Apply

AI generated summary

  • You must have 3 years of litigation experience, strong legal knowledge, advanced MS Office skills, and be organized. Familiarity with e-filing, handling expenses, and supporting multiple attorneys is essential.
  • You will handle administrative tasks, process documents, manage calendars, communicate with clients, assist attorneys, coordinate travel, and maintain files, ensuring smooth office operations.

Requirements

  • - Must have at least three years’ litigation experience. Mid- to large-sized law firm experience preferred.
  • - Must be familiar with court filing requirements and have experience assisting with state and federal filings including e-filing.
  • - The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.
  • - Working knowledge and experience with the Firm’s technology and applications strongly preferred.
  • - Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred.
  • - Prior experience supporting more than one attorney is required.
  • - The litigation legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe.
  • - The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation.
  • - Strong phone etiquette, attention to detail and follow through skills is required.
  • - Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice.
  • - Must be highly organized and able to successfully multi-task and meet set deadlines.
  • - Strong customer service, ability to be flexible and work effectively as part of a team is required.
  • - The legal secretary should possess a high school diploma or equivalent.
  • - Two years of college or equivalent preferred, but not required.
  • - Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
  • - Remains stationary at least 85% of the time.
  • - This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis.
  • - Occasionally required to move documents or files weighing up to 15 lbs.
  • - This position requires constant communication and exchange of information with the firm attorneys, clients and staff.
  • - This position must be able to inspect and observe information on a computer screen at least 80% of the time.
  • - Office environment.
  • - Overtime required.
  • - This position is a hybrid position with four days in the office and one day remote.

Responsibilities

  • Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
  • Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, format, etc.
  • Handles court filings, including e-filing, under supervision of the attorneys.
  • Calendars deadlines associated with federal and state rules of procedure.
  • Maintains physical and electronic files, contacts, and maintains dockets of cases for attorneys.
  • Communicates verbally and in writing with clients and/or opposing counsel as instructed by supervising attorneys.
  • Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
  • Coordinates travel arrangements.
  • Coordinates meetings and appointments, and properly receives clients/guests, as requested. Keeps appointment calendar for attorneys (including hearings, court appearances and other commitments).
  • Answers attorneys’ phones and takes messages.
  • Takes dictation and transcribes. Composes correspondence for client-related matters.
  • Handles incoming and outgoing mail.
  • Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent.
  • Occasionally may coordinate couriers to deliver or collect documents for attorneys at courthouse, Title Company, bank or other entities.
  • Occasionally may accompany attorney to court to assist in handling materials, taking dictation and preparing documents.
  • Performs other related duties as needed or assigned.

FAQs

Do we support remote work?

Yes, we do remote work in a hybrid format, with four days in the office and one day remote.

What is the salary range for the Legal Secretary position?

The expected salary range for this position is $65,000 to $75,000, depending on experience.

What qualifications are required for this position?

Candidates must have at least three years of litigation experience, preferably in a mid- to large-sized law firm, and should be familiar with court filing requirements and legal terminology.

What skills are essential for the Legal Secretary role?

Essential skills include advanced word processing and computer skills, excellent written and verbal communication abilities, strong attention to detail, organizational skills, and the capability to multitask and meet deadlines.

Is prior experience with more than one attorney required?

Yes, prior experience supporting more than one attorney is required for this position.

What type of educational background is preferred for this position?

A high school diploma or equivalent is required, with two years of college or equivalent preferred but not mandatory.

What are the physical demands of this job?

The role requires the ability to move around the office up to 15% of the time and operate office productivity machines, with a significant portion of the time spent stationary.

What are the working conditions like for this position?

The working conditions are in an office environment, with the requirement for overtime.

What are the essential duties of the Legal Secretary?

Essential duties include performing administrative tasks, handling court filings, maintaining files, communicating with clients and attorneys, and coordinating meetings and travel arrangements.

Is experience with law firm technology preferred?

Yes, working knowledge and experience with the firm’s technology and applications are strongly preferred for candidates applying for this position.

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Haynes and Boone, LLP

Law
Industry
1001-5000
Employees
1970
Founded Year

Mission & Purpose

Haynes Boone, is an international corporate law firm with 19 offices, spanning Texas, New York, California, Charlotte, Chicago, Denver, Virginia, Washington, D.C., London, Mexico City and Shanghai, providing a full spectrum of legal services in energy, technology, financial services and private equity. With about 650 lawyers, Haynes Boone is ranked among the largest U.S.-based firms by The National Law Journal, The American Lawyer and The Lawyer. It was recognized in the BTI Consulting Group’s 2022 “A-Team” report, which identifies the law firms that in-house counsel commend for providing superior client service. The firm is also recognized as a leader in DEI initiatives. It achieved Mansfield Rule 5.0 certification in 2022 after completing a rigorous 12-month collaboration with Diversity Lab.