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Legal Secretary - Corporate

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Mayer Brown

Today

  • Job
    Full-time
    Mid & Senior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You need GCSE or A Level education, RSA II typing, corporate legal knowledge, strong tech skills, 60 wpm typing, attention to detail, and the ability to work under pressure.
  • You will manage diaries, arrange travel, prepare presentations, handle billing, assist with client queries, maintain files, and support Partners in daily operations and business development initiatives.

Requirements

  • Educated to GCSE or equivalent, A Level preferable.
  • Minimum RSA II typing.
  • A secretarial qualification an advantage.
  • Knowledge of Corporate work within a legal environment preferable.
  • Experience of working in a partnership environment.
  • Experience supporting senior and high profile individuals.
  • Accurate spelling, grammar and punctuation.
  • Strong technical skills, advanced Word and Outlook and a working knowledge of Excel, PowerPoint and Internet.
  • Typing speed 60 wpm +.
  • Personable, flexible and enthusiastic approach to team work.
  • Good, articulate telephone manner.
  • Self-starter, ability to use initiative and provide pro-active support to fee-earners.
  • Ability to pay attention to detail, particularly with emails, and to check own work.
  • Reliable and well organised.
  • Ability to work under pressure within strict deadlines and takes responsibility for their work.

Responsibilities

  • Making diary appointments, arranging meetings (including booking rooms, confirming dates and locations, distributing agendas and preparing material where required) and diary management;
  • Organising regular international travel arrangements and preparing itineraries where necessary;
  • Preparing material (often using PowerPoint) for presentations;
  • Attending monthly meetings with your allocated Partner and Accounts team to assist with WIP and billing;
  • Quick and accurate preparation with a high volume of bills on a monthly basis ensuring they are sent out as quickly as possible, following up with Accounts or other departments as required and answering any queries relating to bills;
  • Typing and amending correspondence and documents, which are often lengthy, and undertaking amendments as necessary.
  • Accurate proofreading of documents, paying particular attention to headers/footers;
  • Assisting with timesheet posting if required;
  • Use and update InterAction;
  • Prepare New Matter memos, ensuring accuracy and correct spelling of companies/individuals/checking with fee earners where necessary;
  • Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role);
  • Photocopying, filing and other general administrative duties.
  • Filing of paper documents, electronic filing and keeping administrative files up to date;
  • Follows firm's archiving process as set by Records Management;
  • Closing files promptly, transferring files over when a fee earner leaves, etc.
  • Arranging courier deliveries;
  • Ensures distribution lists are kept up to date, amending as necessary after new conflicts checks.
  • Assisting with client queries in a professional and timely manner;
  • Assist internal clients (all groups within the business) with queries and respond in a timely manner;
  • Assisting with business development initiatives, i.e. organising client lunches, etc.
  • Liaising with clients and telephone callers when fee-earners are out of the office. Taking down accurate messages and dealing with queries or assisting callers wherever possible;
  • Assist and take ownership for internal/external queries in a polite and professional manner using the most appropriate medium, seek out information and resolve queries;
  • Maintains confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.
  • Assisting with general office duties and providing back up support for other secretaries and/or fee-earners as required to ensure the smooth running of the business.
  • Managing Partners’ e-mails as required and dealing with e-mail queries when appropriate;
  • Assists/supports Partners with internal processes, i.e. organises work to Evening group, picks up IT issues and resolves accordingly;
  • Checks new matter memos for accuracy, checks for clearance and keeps fee earners abreast with any issues or reminders. Co-ordinates a file where this may be cross-group.

FAQs

What are the working hours for the Legal Secretary position?

The working hours are from 9:30 a.m. to 5:30 p.m., with flexibility as needed according to the business requirements.

What qualifications are required for this role?

Candidates should be educated to GCSE level or equivalent, with A Level preferable. A secretarial qualification is considered an advantage.

Is prior experience in a corporate legal environment necessary?

Yes, knowledge of Corporate work within a legal environment is preferable for this role.

What technical skills are necessary for the Legal Secretary position?

Strong technical skills are required, including advanced proficiency in Word and Outlook, a working knowledge of Excel, PowerPoint, and the Internet, along with a typing speed of 60 wpm or higher.

Will I be required to assist with client communication?

Yes, you will be expected to assist with client queries in a professional and timely manner.

What kind of support will I be providing to Partners and Associates?

You will provide a full secretarial and PA service, including diary management, travel arrangements, billing support, and preparation of presentations.

What personal attributes are important for this role?

The role requires a personable, flexible, and enthusiastic approach to teamwork, a good telephone manner, reliability, attention to detail, and the ability to work under pressure.

Is this a diverse and inclusive work environment?

Yes, Mayer Brown is committed to creating a diverse and inclusive work environment that values different perspectives and ideas.

How does the firm support professional development?

The firm offers opportunities, support, and development for motivated individuals to grow, thrive, and realize their greatest potential.

What should I do if I require reasonable adjustments during the recruitment process?

Mayer Brown is happy to discuss any reasonable adjustments individuals may require throughout the recruitment process and after joining the firm.

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Mayer Brown

Uniquely positioned to advise the world’s leading companies

Law
Industry
1001-5000
Employees
1881
Founded Year

Mission & Purpose

Mayer Brown is uniquely positioned to advise the world’s leading companies and financial institutions on their most complex deals and disputes. With extensive reach across four continents, we are the only integrated law firm in the world with approximately 200 lawyers in each of the world’s three largest financial centers—New York, London and Hong Kong—the backbone of the global economy. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry. Our diverse teams of lawyers are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. Our “one-firm” culture—seamless and integrated across all practices and regions—ensures that our clients receive the best of our knowledge and experience.