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Litigation Secretary

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  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • Los Angeles

Requirements

  • Minimum 5 years of litigation experience working in a legal and/or professional services environment
  • Excellent grammar, communication, and organizational skills
  • Proficient using MS Office products (Word, PowerPoint, Excel, Outlook)
  • Attention to detail and the ability to multi-task in a fast-paced, high-pressure environment
  • Ability to prioritize to meet deadlines
  • Must be able to work overtime as needed.

Responsibilities

  • Use word processing and document management software to prepare, revise, format, and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements, and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
  • Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules
  • Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling
  • Docket case deadlines using CompuLaw for all incoming mail, motions, discovery, trial/post-trial, mediation, arbitration, and appellate deadlines
  • Create mediation, arbitration, hearing, and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas
  • Assist attorneys with opening new client/matters and send conflict checks email
  • Case management, including database management and electronic file organization
  • Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls
  • Assist with trial preparation
  • Answer, screen, and respond to phone calls
  • Open and route mail and email, attaching files and documents
  • Enter attorney time into time-keeping program
  • Maintain and track CLE records for attorneys
  • Prepare and submit expense/reimbursement reports
  • Assist fellow secretaries and additional attorneys as needed
  • Other administrative tasks as needed

FAQs

What is the job title for this position?

The job title is Litigation Secretary.

Where is the position located?

The position is located in the Los Angeles office of Greenberg Gross LLP.

What type of law does Greenberg Gross LLP specialize in?

Greenberg Gross LLP specializes in high-stakes trial law, litigating cases that address significant societal issues.

What are the working hours for this position?

The working hours are 7.5 hours per day, considered full-time, with an opportunity for hybrid work.

What are the primary responsibilities of a Litigation Secretary?

The primary responsibilities include preparing legal documents, e-filing with courts, docketing deadlines, managing case files, scheduling appointments, assisting with trial preparation, and other administrative tasks.

Is experience in litigation required for this position?

Yes, a minimum of 5 years of litigation experience in a legal and/or professional services environment is required.

What software skills are necessary for this role?

Proficiency in MS Office products (Word, PowerPoint, Excel, Outlook) is necessary for this role.

Are there opportunities for overtime in this position?

Yes, the position may require the ability to work overtime as needed.

What type of legal filing experience is required?

Current knowledge of Federal CM/ECF e-filing procedures and experience with appellate court filings using TrueFiling are required.

What should candidates expect regarding the application response?

Response will be given to candidates who closely meet the qualifications outlined in the job description.

Does the firm offer benefits?

Yes, the firm offers an excellent salary and benefits package.

Is prior experience in case management necessary?

Yes, experience in case management, including database management and electronic file organization, is part of the qualifications.

Are phone inquiries accepted during the application process?

No, phone inquiries are not accepted.

Trial Lawyers for High-Stakes Cases

Law
Industry
11-50
Employees
2013
Founded Year

Mission & Purpose

Greenberg Gross LLP is a premier business litigation firm specialising in high-stakes business cases and white-collar defence across the U.S. The firm represents public and private companies, law firms, non-profit organizations, and high-level executives in their most critical legal matters. Founded to provide the best possible service in complex litigation, Greenberg Gross is known for winning significant verdicts, like a $50 million counterclaim case in California. The firm combines experienced partners with top-tier associates dedicated to excellence in litigation and trial law.

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