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North American Proposal Administrator 1

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RSM US LLP

25d ago

  • Job
    Full-time
    Mid & Senior Level
  • Consulting
    Marketing
  • Hyderabad, +1
  • Quick Apply

AI generated summary

  • You need a bachelor's degree (or equivalent), 3-5 years' experience, strong skills in Microsoft Office, AP Style, and project management, plus ability to manage multiple projects and collaborate effectively.
  • You will create and refine proposals, ensure brand compliance, enhance visuals, collaborate on content, manage logistics, and maintain documentation and CRM records.

Requirements

  • Bachelor’s degree or equivalent experience
  • Preferred: degree in business writing, journalism, communications, or related fields and/or certifications in proposal management (APMP, Shipley), project management
  • Master in Microsoft Office Suite, specifically PowerPoint and Word
  • Strong AP Style grammar and proofing knowledge and experience
  • Strong written and verbal communication and interpersonal skills
  • Preferred: experience with content management platforms (SharePoint, Adobe asset manager) and/or proposal automation platforms (Loopio, RFPio)
  • Ability to manage and adhere to details; successfully multi-task
  • Strong attention to detail
  • Commitment to process, RSM standards and continuous improvement
  • Demonstrates versatility and flexibility in a constantly evolving environment
  • 3-5 years of experience in a related field or area
  • Experience working for a large, complex or global organization
  • Experience managing multiple, overlapping projects, deadlines and teams while maintaining quality and required timelines
  • Ability to lead and direct a group of stakeholders in areas such as assigning, monitoring, reviewing progress and accuracy of work, directing efforts and providing guidance on more complex issues
  • Ability to effectively advise, interact and collaborate with firm subject matter experts
  • Ability to influence without authority and affect change
  • Ability to work with individuals from multiple levels within the organization
  • Ability to manage multiple projects, plan project timelines, and lead projects to completion
  • Ability to provide and receive feedback

Responsibilities

  • Develop compelling proposals/presentations in accordance with brand guidelines and the firm’s risk and compliance policies based on specifications provided by pursuit teams; Must be able to translate the specifications provided into a formal proposal/presentation in order to serve as a true proposal process advisor.
  • Craft foundational proposal drafts for NPPT drivers or manage a full RFP response end-to-end.
  • Leverage advanced Microsoft Office skills to create efficiencies in NPPT production procedures, enhance workflow and streamline formatting process.
  • Collaborate with NPPT design team and innovation technology to enhance proposal/presentation visuals.
  • Review and proofread proposals/presentations for NPPT peers or pursuit stakeholders to help ensure brand and risk compliance with quality assurance standards set forth by the NPPT, national design and Office of Risk Management.
  • Utilize advanced Microsoft Office skills to polish proposal deliverables to uphold consistency across the enterprise.
  • Collaborate with NPPT knowledge management team and content hub to craft foundational drafts of new content requests for Proposal Central libraries, proposal template creations, proofreading of content on Proposal Central and other content support needs for knowledge management.
  • Maintain pursuit log with key information, upload completed documents, follow up with pursuit teams regarding outcomes, and maintain information in CRM.
  • Other duties as assigned.

FAQs

What is the primary focus of the North American Proposal Administrator role?

The primary focus of the North American Proposal Administrator role is foundational proposal creation and development, basic design support, and proofreading for NPPT-aligned pursuits.

What essential skills are required for this position?

Essential skills required for this position include mastery in Microsoft Office Suite, strong grammar and proofreading knowledge (preferably AP Style), excellent written and verbal communication skills, strong attention to detail, and the ability to manage multiple projects and deadlines.

What type of degree is preferred for applicants?

A preferred degree for applicants is in business writing, journalism, communications, or related fields. Certifications in proposal management (such as APMP or Shipley) or project management are also valued.

How much experience is required for this role?

The role requires 3-5 years of experience in a related field or area, preferably within a large, complex, or global organization.

Is experience with content management platforms necessary?

While not mandatory, experience with content management platforms (such as SharePoint and Adobe Asset Manager) and/or proposal automation platforms (like Loopio or RFPio) is preferred.

What kind of work environment can one expect at RSM?

At RSM, you can expect an inclusive work environment that inspires and empowers individuals to thrive personally and professionally.

Does RSM provide support for applicants with disabilities?

Yes, RSM is committed to providing equal opportunity and reasonable accommodations for people with disabilities during the recruitment process and employment.

What is the role of collaboration in the job?

Collaboration is key in this role, as the administrator will regularly work with NPPT peers, ECS stakeholders, and subject matter experts to create proposal deliverables that meet prospect requirements and timelines.

Are there opportunities for professional development in this position?

Yes, RSM fosters a culture of continuous improvement, which includes opportunities for professional development and growth within the organization.

How does RSM approach diversity and inclusion?

RSM is committed to an inclusive culture and does not tolerate discrimination or harassment based on various characteristics, ensuring a respectful workplace for all individuals.

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RSM US LLP

Experience the power of being understood.

Accounting
Industry
10,001+
Employees
1964
Founded Year

Mission & Purpose

RSM is the leading provider of assurance, tax and consulting services to the middle market. With over 13,000 professionals across the U.S. and Canada and a global presence in 123 countries, our purpose is to deliver the power of being understood to our clients, colleagues and communities. As first-choice advisors, we are focused on developing leading professionals and innovative services to meet our clients’ evolving needs in today’s ever-changing business environment. Through a supportive, caring culture, our people are empowered to be their authentic selves and share their unique perspectives. Our culture of diversity and inclusion enhances the insights we provide while transforming innovation, collaboration and business results through fostering an inclusive environment, working hard to engage a talented workforce and reflect our diverse community, and developing relationships that serve others in business and the broader community. Together, our people’s individual talents and diverse perspectives strengthen our teams and enhance the unique insights that we provide to our clients.

Culture & Values

  • Respect

    Being considerate towards others. We display respect in each interaction with our clients, colleagues and stakeholders.

  • Integrity

    Acting ethically and honestly. We stay true to our values in our decisions, commitments and communications.

  • Team Work

    Working collaboratively and transparently. We cultivate genuine collaboration within our business, in our community and across borders.

  • Excellence

    Being the best in everything we do. We achieve distinction through the quality of our work, standards and operations.

  • Stewardship

    Delivering better results for our clients, people, shareholders and the community. We improve by developing our people, promoting diversity, building our brand and supporting our communities.

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