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office administrative assistant

  • Job
    Full-time
    Junior Level
  • Customer Relations
    Facilities Management
  • Surrey

AI generated summary

  • You need a high school diploma, 1-2 years of experience, strong multitasking skills, attention to detail, organization, and the ability to work independently in a fast-paced environment.
  • You will supervise staff, manage appointments, handle calls and messages, oversee report preparation, maintain office inventory, arrange travel, perform data entry, and provide customer service.

Requirements

  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years
  • Work must be completed at the physical location. There is no option to work remotely.
  • Ability to work independently
  • Fast-paced environment
  • Attention to detail
  • Ability to multitask
  • Organized
  • Accurate

Responsibilities

  • Supervise other workers
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Perform data entry
  • Provide customer service

FAQs

Do we support remote work?

No, work must be completed at the physical location; there is no option to work remotely.

What is the required education for this position?

A secondary (high) school graduation certificate is required for this position.

How much experience is needed for this role?

Candidates should have 1 to less than 2 years of experience.

What are the main tasks I would be responsible for?

Main tasks include supervising other workers, scheduling appointments, answering calls and electronic inquiries, overseeing report preparation, ordering office supplies, arranging travel, performing data entry, and providing customer service.

What personal qualities are important for this job?

Important personal qualities include the ability to multitask, being organized, and being accurate.

What kind of work environment can I expect?

You can expect a fast-paced environment that requires the ability to work independently and pay attention to detail.

Will I need any specific skills for this role?

Yes, skills in data entry, customer service, and organization are crucial for this role.

Will I be responsible for supervising other staff?

Yes, one of the responsibilities includes supervising other workers.

Is there any specific software or tools I need to be proficient in?

The job description does not specify, but proficiency in standard office software and communication tools is typically beneficial in administrative roles.

Are there opportunities for advancement in this role?

The job description does not provide specific information about advancement opportunities, but typically there are opportunities for growth in administrative roles based on performance and experience.

The Jim Pattison Auto Group includes 28 locations, representing 16 automotive brands across Western Canada.

Automotive
Industry
501-1000
Employees
1961
Founded Year

Mission & Purpose

Founded in 1961, The Jim Pattison Auto Group is one of the largest automotive retailers in British Columbia and Western Canada. We encompass 28 locations and proudly represent 16 automotive brands, including Toyota, Lexus, Hyundai, Audi, Volkswagen, Volvo, Subaru, Honda, Acura, Nissan, Infiniti, Chrysler, Jeep, Dodge, Ram, and Promaster, serving our customers in Vancouver, North Vancouver, Surrey, Coquitlam, Victoria, Duncan, Calgary, Edmonton, and Winnipeg. With our dedication to customer service, The Jim Pattison Auto Group has built its success on always providing a truly remarkable experience for everyone that walks into our dealerships. As we continue to grow, we thank our customers for making us one of the most well-known and trusted names in automotive retailing.