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Office Administrator

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ManTech

3mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Chantilly

AI generated summary

  • You must have a high school diploma, 2+ years of admin experience, strong communication skills, ability to troubleshoot, experience with ticketing systems, and the ability to obtain a Top-Secret clearance.
  • You will manage supplies, onboard/offboard employees, maintain equipment, coordinate events, support Program Managers, and address facility issues while ensuring security and access compliance.

Requirements

  • High school diploma or equivalent
  • 2+ years of related office administration experience
  • Ability to troubleshoot and problem solve issues to resolution
  • Excellent communication skills with a focus on positive service support
  • Possible evening and/or weekend work as needed (overtime pay available if/when necessary)
  • Demonstrated organizational skills and ability to work autonomously
  • Experience using ticketing systems such as ServiceNow
  • Hours of operations are 0630 -1430
  • Ability to obtain a Top -Secret clearance
  • Must be able to remain in a stationary position 50%.
  • Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
  • Often positions self to maintain computers in the lab, including under the desks and in the server closet.
  • Frequently communicates with co-workers and management.

Responsibilities

  • Escort cleaner through cleared spaces daily
  • Ensure office supplies and kitchens are fully stocked and take inventory on a weekly basis
  • Manage portfolio distro lists and update as needed
  • Onboard new hires to include coordinating with Security, Human Resources, and Recruiting for account creation, ordering equipment, obtaining temporary and permanent badges, and working with Program Managers and L1s for seating arrangements. Update seating charts
  • Off board employees to include receiving and turning in equipment and assist with terminating high side accounts
  • Work with Property Administrator and corporate ISSO to ensure classified equipment can be removed from the spaces for repairs and updates as needed
  • Ensure unused low side systems are updated and connected to the network monthly
  • Create and maintain Contingent Worker accounts
  • Create and publish monthly portfolio newsletter
  • Coordinate, plan, and host monthly portfolio events
  • Support Program Managers as needed across the portfolio
  • Contact Facilities for any facility issues such as light outages, kitchen issues, coffee, and water machine issues, etc.
  • Track RSA token expiration dates and order for employees if needed
  • Escort visitors as needed if others are unavailable but only if time allots
  • Submit HVAC requests for appropriate spaces as needed

FAQs

What are the main responsibilities of the Office Administrator position?

The main responsibilities include escorting cleaners through cleared spaces, managing office supplies, onboarding and offboarding employees, supporting Program Managers, coordinating events, and handling facility issues.

What are the required qualifications for this job?

The qualifications include a high school diploma or equivalent, 2+ years of office administration experience, excellent communication skills, organizational skills, and experience using ticketing systems like ServiceNow.

Are there opportunities for overtime in this role?

Yes, possible evening and/or weekend work may be required, and overtime pay is available when necessary.

What is the working hours for the Office Administrator position?

The hours of operation are from 0630 to 1430.

Is a security clearance required for this position?

Yes, the candidate must be able to obtain a Top-Secret clearance.

What physical requirements are there for the Office Administrator role?

The role requires the ability to remain stationary for 50% of the time, move around the office, and communicate frequently with co-workers and management.

Is this position open to individuals with disabilities?

Yes, ManTech is committed to equal opportunity employment and encourages individuals with disabilities to apply. Accommodations can be requested during the application process.

How does the company ensure compliance with export control laws?

Employment is contingent on verifying U.S.-person status or obtaining any necessary licenses, and applicants will need to answer certain questions related to this for compliance purposes.

Where is this position located?

This position is located in Chantilly, VA.

Does ManTech have a policy against discrimination?

Yes, ManTech is an equal opportunity employer and does not discriminate based on race, color, sex, religion, age, and other protected characteristics.

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ManTech

Securing the Future

Technology
Industry
5001-10,000
Employees
1968
Founded Year

Mission & Purpose

ManTech is more than a technology company. We are a company dedicated to service, and we consider our work a part of the public trust. The people of ManTech are privileged to work for the security of the United States, the welfare of our service members and veterans, the protection of our communities, and the cause of better health care. We have served the nation for more than 50 years, and in that time we have continually changed and grown to provide the technology that government needs to meet new challenges. We seek people with the same strong ethic of service, creativity, energy, and dedication to serving our country. We are comprised of more than 9,800 talented employees around the world. Nearly half of our employees are veterans. Many others come from the Intelligence Community, Homeland Security and federal civilian agencies. We understand our customers’ challenges because we know their world firsthand. When Federal managers and military leaders face tough challenges in cyber, data collection & analysis, enterprise IT or systems and software engineering, they turn to ManTech to get the job done right. These professionals trust ManTech and stay with us for years because we understand their needs and tackle their most complex challenges head on. They know that reaching their goal is our ultimate objective.