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Office Coordinator

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Walter P Moore

2mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Denver

AI generated summary

  • You should have 3+ years' relevant experience, strong communication skills, A/E/C industry knowledge, proficiency in Microsoft Office and Adobe InDesign, clerical accounting skills, and event planning experience.
  • You will manage reception duties, provide administrative support, assist with finance and HR tasks, maintain office organization, and help coordinate staff and client events.

Requirements

  • 3+ years' of relevant experience
  • Proven competence in managing all administrative activities and needs of a small office environment.
  • Excellent verbal and written communication skills with staff, management, and clients.
  • Ability to plan, organize, manage, prioritize, coordinate work flow, and successfully execute multiple tasks.
  • Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
  • A/E/C industry experience and knowledge
  • Associates Degree or Four-Year College Degree
  • Some marketing and business development support skills
  • Experience and ability to use Adobe Creative Suite (specifically InDesign) is preferred
  • Clerical accounting support experience i.e. processing vendor expenses, expense reports, etc.
  • Event planning experience

Responsibilities

  • We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of Office Coordinator to leaders in the firm’s Atlanta office. This individual will be responsible for providing support to our Atlanta, Raleigh and Charlotte offices. This is primarily an inside role with broad exposure across the firm.
  • General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
  • Take initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support to all staff including typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
  • Assist project accountant, corporate finance and human resources as needed – will assist with payables, expense reports, corporate credit card reconciliations, new employee set up.
  • Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
  • Assist with internal and external activities such as staff activities, in office lunches, trainings, social events, and client development activities as needed.
  • Perform other duties as required.

FAQs

What are the primary responsibilities of the Office Coordinator role?

The Office Coordinator will handle general reception duties, provide clerical support to staff, assist project accountant and HR as needed, maintain public spaces, assist with internal and external activities, and perform other duties as required.

What qualifications are required for this position?

Candidates should have 3+ years of relevant experience, proven competence in managing office activities, excellent communication skills, the ability to prioritize and manage tasks, and strong computer skills including proficiency in Microsoft Office Suite.

Is industry-specific experience preferred for this role?

Yes, preferred candidates will have A/E/C industry experience and knowledge.

What level of education is preferred for the Office Coordinator position?

An Associates Degree or a Four-Year College Degree is preferred.

Are there any specific software skills that are preferred for this role?

Candidates with experience in Adobe Creative Suite, specifically InDesign, are preferred.

Is experience in event planning a requirement for this position?

While it is not a requirement, event planning experience is preferred for the Office Coordinator role.

What is the salary range for this position?

The salary range is $47K - $59K in Denver, but the actual offered salary will depend on various factors including the candidate's knowledge and experience.

What type of work environment can I expect in this position?

This is primarily an inside role with broad exposure across the firm's Atlanta, Raleigh, and Charlotte offices, and involves support to the management and production staff.

Does Walter P Moore offer equal employment opportunities?

Yes, Walter P Moore is an equal employment opportunity employer and prohibits discrimination and harassment of any type as per federal, state, and local laws.

What type of work flexibility is offered with this position?

While remote work is supported, it is in a hybrid format, meaning a combination of in-office and remote work may be expected.

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Walter P Moore

Engineers, innovators, and creators of high-performance, resilient structures, enclosures, and infrastructure worldwide.

Engineering & Construction
Industry
501-1000
Employees
1931
Founded Year

Mission & Purpose

Welcome to Walter P Moore! We are an international company of engineers, architects, innovators, and creative people who solve some of the world’s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931, our 700+ professionals work across 24 U.S. offices and seven international locations. #MooreExperts #MooreProjects #DrivenbytheChallenge #i_am_moore