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Office Coordinator

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Ipsos North America

3mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Winnipeg

AI generated summary

  • You should be proactive, professional, and organized, with Microsoft Office skills, strong problem-solving abilities, and a positive attitude. Office experience is a plus but not mandatory.
  • You will greet visitors, manage office supplies, set up meetings, assist with staff events, update safety materials, and address daily staff inquiries to ensure office efficiency.

Requirements

  • A natural ability and willingness to assist others with a ‘can-do’ attitude
  • Computer proficiency with Microsoft office – word, excel
  • A calm and professional demeanor at all times
  • 1+ years of working within a professional office setting is an asset (but not required)
  • Strong organizational and problem-solving skills
  • Self-starter and motivated to get the job done

Responsibilities

  • Receptionist duties: greet visitors, handle general enquiries, courier, and office mail
  • Ensure that the office is running smoothly; areas are tidy, office supply is up-to-date, work with building property management and cleaning staff, Canteen queries
  • Set up board rooms and maintain equipment for meetings
  • Assisting with planning and organizing of staff events
  • Ad-hoc duties, depending on the demands of the office
  • Updates to the Business continuity planning
  • Facilitate the fire exit strategies & post updated materials for the new office space including Health and Safety, Ipsos marketing materials
  • Handle day to day staff inquiries regarding space and ensuring the business needs are satisfied or escalated.

FAQs

What is the weekly working hours for the Office Coordinator position?

The position is 20 hours per week, consisting of 5 hours a day for 4 days a week.

Is this position remote or in-person?

The successful candidate must work from the office; this position is not remote.

What are the primary duties of the Office Coordinator?

The primary duties include receptionist tasks, ensuring the office runs smoothly, setting up board rooms, assisting with planning staff events, and handling day-to-day staff inquiries.

Is previous experience required for this role?

While 1+ years of working within a professional office setting is an asset, it is not required.

What skills are necessary for success in this role?

Strong organizational and problem-solving skills, computer proficiency with Microsoft Office, a calm and professional demeanor, and a willingness to assist others are necessary for success in this role.

Are there benefits provided for this position?

Yes, the position includes an exceptional benefits package, generous PTO, healthcare plans, wellness benefits, and more.

Does Ipsos have a commitment to diversity?

Yes, Ipsos is committed to building an inclusive culture that values individuality and diverse perspectives among employees.

What is the recruitment policy regarding diverse candidates?

Ipsos encourages all qualified applicants to apply, regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or any other protected class.

Can I apply if I don’t meet 100% of the requirements?

Yes, Ipsos encourages anyone who feels they might be a fit for the opportunity to apply, even if they don’t meet all of the requirements.

What is the company's reputation in the research industry?

Ipsos is recognized as one of the world's largest research companies and has been ranked as a #1 full-service research organization for four consecutive years.

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Ipsos North America

Marketing & Advertising
Industry
5001-10,000
Employees
1975
Founded Year

Mission & Purpose

Ipsos is one of the world’s leading independent market research companies controlled and managed by research professionals. Founded in France in 1975, Ipsos has grown into a global research group with a presence in 89 countries. Ipsos researchers assess market potential and interpret market trends. They develop and build brands. They help clients build long-term relationships with their customers. They test advertising and study audience responses to various media and they measure public opinion around the globe. Simply put, Ipsos knows people. As one of the most innovative market research companies in the world we are constantly evolving to deliver a total understanding of people, society and the markets we all trade in.