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Office Manager

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Ember

Sep 1

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • Edinburgh
  • Quick Apply

AI generated summary

  • You must be highly organized, adaptable, passionate, a strong communicator, and skilled in time management. Build relationships and maintain positivity under pressure.
  • You will organize team events, manage office supplies, keep the space tidy, onboard new staff, welcome visitors, handle basic IT needs, and plan the office move in Edinburgh.

Requirements

  • Impeccably organised with an ability to juggle competing priorities
  • Relevant work experience, preferably in a start-up / scale-up environment
  • A genuine passion for our vision and mission
  • An openness to learning and developing new skills, including on IT/hardware aspects that may not be familiar
  • An excellent communicator (written and verbal) and a fast learner
  • Excellent time-management with an understanding of what you can or can't get done by a deadline
  • An ability to build strong relationships with a diverse range of people from across the business
  • An ability to smile and push on even in the face of things not going exactly to plan

Responsibilities

  • Creating a fun and vibrant culture by organising non-cringeworthy social events, lunches, dinners and off-sites (so far we've done Portugal, France, Albania, and Scotland).
  • Managing office supplies, including coffee, fruit, stationery, tools and equipment.
  • Keeping the office clean and tidy. We have external cleaners twice a week but this will also mean getting your hands dirty sometimes – doing the dishes, tidying common areas and so on.
  • Onboarding new staff and ensuring they have everything they need to get up and running quickly.
  • Welcoming visitors including making teas and coffees and organising lunch or snacks.
  • Managing our IT. We'll help you get up to speed so you don't need to be some sort of IT guru, but you do need a willingness to understand and engage with our IT stack. Things like managing our Google accounts, ensuring people are using 2FA, helping to configure on board equipment for our buses and so on.
  • Planning our next HQ office move in central Edinburgh – everything from search and viewings to packing boxes and fit-out.

FAQs

What is the salary range for the Office Manager position?

The salary range is £30,000 - £50,000 per annum, depending on your skills and relevant experience.

What are the main responsibilities of the Office Manager?

The main responsibilities include organizing social events, managing office supplies, keeping the office clean, onboarding new staff, welcoming visitors, managing IT, and planning the HQ office move.

What qualities are important for a candidate applying for this role?

Important qualities include being impeccably organized, having relevant work experience, a genuine passion for the company's vision, an openness to learning, excellent communication skills, and the ability to build strong relationships with diverse people.

Is experience in a startup or scale-up environment preferred?

Yes, relevant work experience, preferably in a startup or scale-up environment, is preferred.

Are there opportunities for professional development?

Yes, the company supports learning and developing new skills, including those related to IT and hardware.

Will I need to travel for this position?

Yes, you will need to travel to other hubs across Scotland occasionally, but travel will often be on Ember's buses.

Is a driving license required for this role?

No, a driving license is not a requirement for this position.

What is the company’s stance on diversity and equality?

Ember supports diversity across the team and customers and works to ensure every employee feels respected and able to give their best, offering flexible working patterns and enhanced maternity and paternity leave.

How can I apply for the Office Manager position?

You can apply by filling out the application form and providing a CV and a cover letter explaining why you are the right fit for the role.

What kind of work culture does Ember promote?

Ember promotes a fun and vibrant culture, encouraging social events and ensuring a supportive and happy work environment for all employees.

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Ember

Global energy think tank that uses data-driven insights to shift the world to clean electricity.

Energy
Industry
11-50
Employees
2020
Founded Year

Mission & Purpose

Global energy think tank that uses data-driven insights to shift the world to clean electricity.