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Office Manager (m/f/div)

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DEPT®

3mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Berlin
  • Quick Apply

AI generated summary

  • You need to work up to 40 hours, have experience in hospitality and office management, speak German and English, organize travel, and demonstrate strong service, teamwork, and accounting skills.
  • You will manage office reception, handle travel bookings, oversee purchasing and accounting support, coordinate team meetings/events, and drive feel-good initiatives for employees.

Requirements

  • A person that can work up to 40 hours per week
  • Your main working hours are until 6 pm
  • Previous experience in the hospitality, office management and reception sectors
  • Professional working proficiency in German and English
  • Shine with your independent, responsible and systematic way of working
  • In your previous work you were already responsible for travel bookings and organizations
  • Have a friendly and self-confident appearance
  • You are characterized by a strong service orientation and organisational talent
  • Have strong teamwork and communication skills
  • Have a high sense of responsibility and good self-organization, as well as the ability to set priorities
  • Approach new tasks proactively and pragmatically
  • Have first experience in preparatory accounting

Responsibilities

  • In Office Management, you will be the first point of contact for our employees, customers and service providers at our Berlin location;
  • Reception activities, because we make you feel directly at home;
  • Travel bookings for national and international trips of our colleagues;
  • Purchasing management and accounting, so that all Depsters are always well provided for;
  • Preparatory accounting, because you will be the interface to other teams, such as the finance team. Your focus will be to support and assist the finance team;
  • Support/coordination of team meetings, as well as team events and support of team requests;
  • Feelgood Management - You are the heart and soul of the office.

FAQs

What is the main purpose of the Office Manager role?

The main purpose of the Office Manager role is to create a comfortable working environment for colleagues and to serve as the first point of contact in the office, managing reception, organizational and administrative tasks, and ensuring the well-being of employees.

What are the key responsibilities of the Office Manager?

Key responsibilities include reception activities, travel bookings, purchasing management, preparatory accounting, coordination of team meetings and events, and feeling management to support the overall well-being of colleagues.

Is this position full-time or part-time?

The position can be filled as either a full-time or part-time role.

What are the preferred working hours for this position?

The main working hours are until 6 pm, with a possibility of working up to 40 hours per week.

What qualifications are required for this role?

Candidates should have previous experience in hospitality, office management, or reception; professional working proficiency in German and English; strong organizational, teamwork, and communication skills; and some experience in preparatory accounting.

What benefits does DEPT® offer to employees?

DEPT® offers a company pension scheme, flexible working hours, options for remote work, lease bike options, health and wellbeing support, digital food stamps, access to sustainable products, training and development opportunities, and the chance to participate in community support initiatives.

What is the company culture like at DEPT®?

The company culture at DEPT® is described as innovative, supportive, and inclusive, promoting personal growth, teamwork, and a commitment to diversity, equity, and inclusion.

Are applicants from diverse backgrounds encouraged to apply?

Yes, DEPT® actively seeks to recruit talented individuals from diverse backgrounds and encourages everyone, particularly those who may not meet every qualification, to apply and showcase their potential.

What is the role of the Office Manager in team events?

The Office Manager is responsible for supporting and coordinating team meetings and events, contributing to the overall team culture and experience.

How does DEPT® support employee well-being?

DEPT® provides free, anonymous access to online coaching and mindfulness consultations with psychologists, as well as a flexible package that can be used for various health and wellness-related expenses.

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DEPT®

Pioneering tech and marketing to help brands stay ahead.

Technology
Industry
1001-5000
Employees

Mission & Purpose

We are a pioneering technology and marketing services company that creates end-to-end digital experiences for brands such as Google, KFC, Philips, Audi, Twitch, Patagonia, eBay and more. Our team of 4,000+ digital specialists across 30+ locations on 5 continents delivers pioneering work on a global scale with a boutique culture. We are committed to making a positive impact on the planet and since 2021 have been Climate Neutral and B Corporation certified. We are pioneers at heart. What this means, is that we are always leaning forward, thinking of what we can create tomorrow that does not exist today. We were born digital and we are a new model of agency, with a deep skillset in tech & marketing. We facilitate our pioneering spirit by investing in innovation, by leveraging our proprietary tech, data and knowledge platforms for all our clients worldwide. Our culture is ’big enough to cope and small enough to care. Simply put we can work for any brand in the world, but with the speed, agility, flexibility and personal relationships of a boutique agency.

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