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Office Manager (part-time)

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UpSlide

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Paris
  • Quick Apply

AI generated summary

  • You must excel in English (C1) & French (C2), possess customer service skills, multi-task effectively, have strong organization and problem-solving abilities, know Microsoft Office (Excel), and be familiar with Notion.
  • You will manage office maintenance, coordinate office requests, support onboarding, facilitate events, handle vendor relations, and promote wellness initiatives while fostering a positive office culture.

Requirements

  • Excellent verbal and written communication skills in English (min. C1) & French (min. C2)
  • A customer service approach, with the ability to build trust-based relationships and be proactive
  • Multi-tasking skills (e.g. time management and familiarity with a fast-paced environment)
  • Strong organizational, problem-solving, and project management skills with a keen eye for detail
  • A positive ‘can do’ attitude
  • You have a good knowledge of Microsoft Office (especially Excel)
  • You have experience with Notion

Responsibilities

  • Guarantor of management and well-being in the office:
  • Be the primary contact for our landlord
  • Proactively ensure office maintenance (e.g., working furniture, cleanliness, storage, shared calendar)
  • Own our internal office intranet base with key information (e.g., local restaurants)
  • Prioritize initiatives that will improve office wellness (e.g., internal benefit reminders, developing wellness tips)
  • Manage the unexpected and ad hoc office situations (e.g., fire alarms)
  • Anticipate and monitor orders for snack pantry and office supplies
  • Reception and centralization of purchasing requests from our employees (e.g., headphones)
  • Proactively conduct purchases optimized to minimize spend and consideration of our sustainability values (e.g., budget policy management, volume discounts, subletting unused space)
  • Go-to office contact for internal and external office requests:
  • Represent the office reception (e.g., calls, requests)
  • Facilitate access for visitors (e.g., job interviewees, international employees, partners)
  • Receive and process internal requests related to office maintenance, office life, or event organization
  • Assist with client events and travel (e.g., dinners, flights, hotels, workshops)
  • Aid in local people initiatives:
  • Assist in onboarding/offboarding (e.g., building access, IT, preparing working area, benefits support)
  • Help implement eNPS initiatives alongside the HR team
  • Research and ensure that local labor laws are met (e.g., safety protocol, labour notices, safety protocol, fire wardens, first-aid training)
  • Proactively build warm and trust-based relationships with everyone in the office so that they feel comfortable coming to you with their questions and needs
  • Be a member of our culture and sustainability committees:
  • Assist with logistics and purchasing where appropriate
  • Attend meetings and create a bridge with the Finance department
  • Organize office celebrations and help with logistics for the Teaminar (team training)
  • Take the initiative to identify other potential cost-effective team-building events (e.g., in-office yoga, catered lunch sometimes, birthday celebrations)

FAQs

Do we support remote work?

Yes, we do remote work but in a hybrid format.

Do we support medicare?

Yes, we support healthcare through a mutuelle plan.

What languages are required for this position?

Excellent verbal and written communication skills in English (min. C1) and French (min. C2) are required for this position.

What are the primary responsibilities of the Office Manager?

The primary responsibilities include ensuring the smooth running of the office, managing inventory and purchasing, being a trusted point of contact for office requests, assisting with onboarding/offboarding, and organizing team-building activities.

What kind of environment can I expect at UpSlide?

You can expect a vibrant international environment with a focus on wellness and team spirit, including various events and rituals to enhance workplace happiness.

How is the recruitment process structured?

The recruitment process includes a video call interview with a Talent Acquisition Specialist, an at-home work task, an in-person interview with the Office Manager and CFO, and a final video call interview with a C-level executive.

What kind of professional development opportunities are offered?

UpSlide offers training and professional development through collaboration with their sister company, IPH, which provides training on key soft skills and management.

What benefits are included in the compensation package?

The compensation package includes a competitive salary, 25 vacation days (prorated), wellness package, parental leave, healthcare, transportation reimbursement, and meal tickets.

How many team-building events are organized annually?

There is one team-building day organized each year, along with monthly team lunches and celebrations for special occasions.

Where is the office located?

The office is located near l'Opéra in the 1st arrondissement of Paris, featuring beautiful common areas, meeting rooms, a nap room, bike storage, and showers.

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UpSlide

Helping people work better in Microsoft Office.

Technology
Industry
51-200
Employees
2009
Founded Year

Mission & Purpose

"We save considerable amounts of time creating our documents. UpSlide has become so important in our daily lives that we can’t even imagine how we would work without it." Firas Abou Merhi - Head of Financial Advisory, Mazars We're 140+ people dedicated to helping teams in 60+ countries work better in Microsoft Office. Automate the repetitive, low value-added tasks such as updating data, formatting reports and reviewing errors. Enable your teams to produce more in less time. Guarantee brand consistency and document quality with UpSlide; provide access to all the content and templates your teams need, where they need them. Free employees to work on higher value tasks that are not only more rewarding for them but also more profitable for you. We are proud to reach 1st place in the HappyIndex®/AtWork 2020 and a 4.8* rating on GlassDoor. UpSlide is a certified B Corp by B Lab, a community of leaders in the global movement for an inclusive, equitable, and regenerative economy.