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PA - People Director

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Whitbread

1mo ago

  • Job
    Full-time
    Senior (5-8 years)

AI generated summary

  • You must possess exceptional organizational skills, strong communication abilities, and experience supporting senior leadership, with a focus on people management and strategic initiatives.
  • You will support the People Director with administrative tasks, manage schedules, coordinate meetings, handle communications, and assist in HR-related projects to enhance team efficiency.

Requirements

  • - Extensive experience supporting multiple directors simultaneously, demonstrating the ability to manage and prioritize the needs of high-level executives.
  • - Proven track record of working within a corporate FTSE250 business, showcasing an understanding of the complexities and demands of a large organisation.
  • - Proficient in diary management, with a keen eye for detail to ensure the Director's schedules are optimized.
  • - Skilled in travel management, capable of organising detailed itineraries and handling all logistics to ensure smooth, timely travel arrangements.
  • - Adept at liaising cross-functionally across the wider business, working seamlessly with various corporate functions to facilitate communication and collaboration.

Responsibilities

  • Organize and maintain diaries, to review and adapt schedules for productive, prioritized plans.
  • Coordinate meeting logistics and prepare agendas to ensure meetings are well-planned, with clear objectives and desired outcomes.
  • Support with researching and preparing confidential and sensitive reports and drafting key business communications.
  • Manage expenses, ensure proper budget allocation, and assist with budget reporting.
  • Act as the first point of contact internally and externally, handling queries, representing the People Director team, and managing calls and visitors.
  • Organize travel, events, team days, and meetings, ensuring logistics, agenda creation, and presentation coordination are handled efficiently.

FAQs

What is the role of the Personal Assistant to the People Directors?

The Personal Assistant will manage schedules, coordinate meetings, draft communications, handle expenses, oversee general admin duties, represent the Directors as the first point of contact, organize travel and events, and support the wider people teams in the hospitality business.

What is the salary range for this position?

The salary for the Personal Assistant to the People Directors is between £30,000 and £35,000 per annum.

What is the contract term for this position?

The role is a 12-month Fixed Term/Secondment contract.

Where is the job located?

The position is based at Whitbread Court, Dunstable, LU5 5XE, with hybrid working arrangements that require a minimum of 3 days a week in the Dunstable campus.

What benefits are offered to employees in this role?

Employees will enjoy benefits such as BUPA Healthcare, up to 10% matched pension, 25 days of holiday, a company share save scheme, and discounts of up to 70% off Premier Inn Hotels and up to 25% off restaurants.

What key skills and experience are required for the position?

Candidates should have extensive experience supporting multiple directors, a proven track record in a corporate FTSE250 environment, proficiency in diary management, travel management skills, and the ability to liaise effectively across various corporate functions.

Is prior experience in a hospitality business required?

While specific experience in the hospitality business is not mentioned, candidates should have a proven track record within a corporate FTSE250 business, which may include hospitality experience.

What kind of tasks will the Personal Assistant be responsible for regarding meeting coordination?

The Personal Assistant will coordinate meeting logistics, prepare agendas, ensure meetings are well-planned, and that they have clear objectives and desired outcomes.

Are there opportunities for flexible working arrangements?

Yes, the organization is committed to supporting flexible working arrangements, and candidates are encouraged to discuss workplace adjustments and part-time options during the application process.

Does the organization encourage applications from diverse backgrounds?

Yes, the organization is committed to inclusivity and values diversity, encouraging applications from under-represented groups such as women, ethnic minorities, people with disabilities, and members of the LGBTQIA+ community.

Whitbread

We're the UK’s largest operator of hotels and restaurants with some of the country’s most successful hospitality brands.

Travel & Leisure
Industry
10,001+
Employees
1742
Founded Year

Mission & Purpose

Whitbread PLC is a multinational hospitality company headquartered in England. Whitbread's restaurant brands provide a range of dining options, from traditional pub fare to casual dining experiences, serving a wide variety of cuisines to suit different tastes and preferences. Committed to sustainability and responsible business practices, it aims to minimise its environmental impact and promote social responsibility. Through its dedication to delivering exceptional experiences and its focus on sustainability, Whitbread continues to be a trusted name in the UK hospitality industry.

Culture & Values

  • Genuine

    Really caring about our customers

  • Confident

    Striving to be the best at what we do

  • Committed

    Working hard for each other