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Part-time Office Manager / Administrator

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Bidwells

2mo ago

  • Job
    Part-time
    Mid & Senior Level
  • Milton Keynes

AI generated summary

  • You should possess strong organizational skills, effective communication abilities, and proficiency in office software. Previous administrative experience is preferred. Flexibility in hours is a plus.
  • You will oversee office operations, manage schedules, handle correspondence, maintain records, assist staff, and ensure a smooth workflow in a part-time capacity.

Requirements

  • Previous experience as an Office Manager or in a similar position.
  • Competent user of Microsoft Office Packages, including Outlook, Word, Excel & PowerPoint.
  • Excellent time management skills and attention to detail.
  • Good team player but also able to use own initiative to work independently.
  • Work well under pressure, ability to prioritise multiple tasks and deadlines.
  • Strong organisation skills; manage conflicting demands and requirements of various members of the team.
  • Ability to work in a team environment.
  • Able to work proactively as well as reactively.

Responsibilities

  • Addressing Office Risk Assessments (Fire, Health and Safety and Environmental & DSE assessments) and Environmental aspects register and Audit Programme in conjunction with the ‘H&S Auditor/Premises Advisor’.
  • Overseeing first-day induction of new employees in respect of facilities, fire and office safety and Right to Work checks.
  • Assisting with external suppliers and facilities contractors working alongside our Group Facilities team in the selection, appointment, direction, management, oversight and renewal of suppliers/contractors.
  • Building a close relationship with our landlord and building management team.
  • Ensuring a safe, clean and comfortable environment for staff and visitors.
  • Maintaining and reviewing facilities records, inspection/testing/drills, and action schedules.
  • Maintaining the health and safety file/completing audit forms.
  • Completing and returning quarterly reports to the compliance teams, raising any queries with the HoO/Group Facilities wherever necessary.
  • Being a point of contact for, and assisting the Head of Office with coordinating internal and external regional audits and assessments including 'Dawn Raids'.
  • Ensuring safe and efficient use of equipment/dishwasher/fridge/binders and other office equipment (manufacturer’s instructions).
  • Implementing measures to ensure our offices achieve the highest level of sustainability.
  • Assisting with the organisation and management of events, in line with the demands of the company.
  • Maintain appropriate stock levels of consumables.
  • Working in partnership with Group Facilities to regularly review any contracts held, looking to change contracts if necessary whilst keeping a database of these.
  • Acting as a first point of contact for daily phone and email enquiries and in-person visitors.
  • Providing the Commercial Agency team and Head of Office with administrative support, including organising key collections, maintenance and audit of key records, drafting and typing of correspondence and reports, creation of sales brochures, liaising with board and design contractors, assistance with Anti-Money Laundering checks etc.
  • Circulating agendas, attending and drafting minutes for Regional Management Team meetings.
  • Using our internal system, NetSuite, to create and maintain records for the Business Space Agency team, including creation and maintenance of client and job records, updating orderbooks, reporting and internal and external invoicing.
  • Acting as one of the First Aiders and Fire Marshals for the office, undertaking all relevant training.

FAQs

What is the job title for the position being advertised?

The job title is Part-time Office Manager / Administrator.

Where is the office located?

The office is located in Milton Keynes.

What is the working schedule for this role?

The role is office-based, working 28-30 hours per week, which can be structured across 4 or 5 days; the exact days and hours will be confirmed with the successful candidate.

What are the main responsibilities of the Office Manager?

The main responsibilities include ensuring a safe and comfortable environment for staff and visitors, overseeing office risk assessments, managing facilities records, assisting with administrative tasks for the Business Space Agency team and Head of Office, and coordinating events and audits.

What qualifications or experience are required for this position?

Candidates should have previous experience as an Office Manager or in a similar position, competence in Microsoft Office packages, and strong organizational and time management skills.

Will I be required to handle health and safety tasks?

Yes, the Office Manager will be responsible for addressing office risk assessments related to fire, health and safety, and environmental aspects, as well as maintaining the health and safety file.

Is this position suitable for someone seeking work-life balance?

Yes, this part-time role is designed to provide a work-life balance, with the flexibility of hours and days.

Does Bidwells offer any professional development opportunities?

Yes, Bidwells provides continuous learning, study support, and promotion opportunities for employees.

What benefits are offered with this position?

The position offers a competitive salary, comprehensive benefits including up to 8% matched pension, private medical care, lifestyle discounts, birthday off work, and enhanced family leave policies.

How does Bidwells promote inclusivity in the workplace?

Bidwells is dedicated to fostering an inclusive culture of belonging, encouraging applications from all suitably qualified candidates, and considering flexible working requests from day one.

Bidwells

A well-informed property consultancy with expertise in high growth markets, such as Science & Tech and The OxCam Arc.

Real Estate
Industry
201-500
Employees
1839
Founded Year

Mission & Purpose

Bidwells is one of the UK’s leading property consultancies, offering clients knowledge of, and access to, some of the most interesting real estate markets with the highest growth potential in the UK. Over 80% of the consultancy’s work is concentrated in the ‘Golden Triangle’ of Oxford, Cambridge and London, including sector-leading work in the science & technology, and education sectors. Bidwells helps investors, developers, occupiers, house builders and home owners to harness the benefits of the exceptional growth in these markets which represent over 44% of all real estate activity in the UK. In addition, Bidwells has a strong rural presence and manages thousands of square miles of the English and Scottish countryside and coastline. It is one of the leading consultancies in the high-growth forestry, renewables, and agriculture markets. These markets have consistently outperformed equities and bonds in recent years and are of significant interest to UK and overseas investors.