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Payables Accountant

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Huda Beauty

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Accounting & Tax
  • Dubai
  • Quick Apply

AI generated summary

  • You should have a Bachelor's in Accounting/Finance, 3-5 years in accounts payable, strong analytical skills, multitasking ability, problem-solving skills, and effective communication.
  • You will manage vendor creation, process invoices, conduct reconciliations, prepare reports, verify employee payables, settle invoices, forecast payments, maintain filing systems, and assist in audits.

Requirements

  • Bachelor's degree in Accounting, Finance, or a related field preferred
  • Proven experience in accounts payable or a similar financial role
  • 3-5 Years experience in handling Accounting and reporting
  • Performs work with less supervision and independently
  • Great mix of analytical, strategic, and creative ability
  • Self-starter with a strong ability to multitask various projects
  • Problem solving and problem analysis skills
  • Positive, roll-up-your-sleeves mentality to get the job done
  • Strong communicator, ready to lead projects & present to senior management

Responsibilities

  • Oversee the vendor creation process by checking all documentation and approvals required for creating new vendors in the ERP system.
  • Maintain and update Vendor Master Data regularly to ensure accuracy and compliance.
  • Process all inventory and non-inventory invoices, including both Purchase Order (PO) and Non-PO invoices.
  • Complete all inventory invoices and pre-payment invoices, ensuring accurate entries in the ERP system, and reconcile them before month-end.
  • Generate and reconcile monthly reports, including vendor aging reports and monthly statements of account (SOA) from vendors to check for open POs and outstanding invoices.
  • Conduct weekly and monthly reconciliations of SOA from vendors to ensure accurate payable figures in the accounts.
  • Prepare month-end Vendor Aging Report and track the percentage of overdue days by vendor.
  • Timely and accurately verify, record, and reconcile employee payables across different entities.
  • Record and reconcile corporate credit card statements and employee expenses on a timely interval.
  • Ensure that all booked invoices due are settled according to the payment plan established by the Treasury department.
  • Provide forecasting of payments for cash flow analysis.
  • Maintain organized filing systems for all invoices.
  • Update and maintain monthly schedules for prepayments and fixed assets.
  • Assist in auditing processes related to accounts payable to ensure compliance with company policies and procedures.
  • Close inventory open POs on a monthly or quarterly basis as needed.

FAQs

What is the primary role of the Payables Accountant at Huda Beauty?

The primary role of the Payables Accountant is to handle inventory and non-inventory invoice reconciliation, reporting, and invoice booking, while collaborating with various other departments within the Finance function.

What qualifications are required for the Payables Accountant position?

The position requires a Bachelor's degree in Accounting, Finance, or a related field, as well as 3-5 years of proven experience in accounts payable or a similar financial role.

What essential duties will the Payables Accountant be responsible for?

The Payables Accountant will oversee vendor management, invoice processing, reporting and reconciliation, expense management, payment processing, filing and documentation, and assist in audit processes related to accounts payable.

Is experience working with ERP systems necessary for this role?

Yes, experience with ERP systems is essential for accurately processing and reconciling invoices.

What kind of benefits and perks does Huda Beauty offer for this position?

Benefits include monthly “Self Love Days,” premium medical/dental/vision coverage for employees and their dependents, monthly coaching sessions with an in-house Success Coach, employee discounts, and quarterly product gifting.

Does Huda Beauty promote a diverse and inclusive workplace?

Yes, Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination.

What skills are essential for success in the Payables Accountant role?

Essential skills include strong analytical, strategic, and creative abilities, effective communication, problem-solving skills, and the ability to multitask and work independently.

How does the Payables Accountant contribute to cash flow analysis?

The Payables Accountant ensures booked invoices are settled according to the payment plan and provides forecasting of payments for cash flow analysis.

Will the Payables Accountant need to conduct reconciliations regularly?

Yes, the Payables Accountant will conduct weekly and monthly reconciliations of vendor statements to ensure accurate payable figures in the accounts.

What is the reporting structure for the Payables Accountant position?

The Payables Accountant reports to the Senior Accountant within the Finance team.

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Huda Beauty

Products tested on huda, NOT animals.

Retail & Consumer Goods
Industry
201-500
Employees
2013
Founded Year

Mission & Purpose

Huda Beauty is a leading cosmetics brand founded by Huda Kattan, specialising in high-quality makeup products and beauty tools. The company is dedicated to empowering individuals through innovative and accessible beauty solutions that enhance self-expression and confidence. Huda Beauty focuses on creating products that cater to diverse skin tones and beauty needs, fostering a sense of inclusivity and creativity within the beauty community. The brand continually strives to set new standards in the cosmetics industry, ensuring customer satisfaction and promoting self-love.