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People Administrator

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  • Job
    Full-time
    Junior Level
  • Medford

Requirements

  • EDUCATION
  • High school diploma or general education degree (GED); or equivalent combination of education and experience.
  • EXPERIENCE
  • One to two years of related administrative experience and/or training;
  • Must have a clean DMV record.
  • SKILLS
  • LANGUAGE SKILLS
  • Must be fluent in Spanish and English with the ability to read and write in both languages.
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence.
  • Ability to communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • MATHEMATICAL SKILLS
  • Ability to perform basic mathematical calculations including adding and subtracting.
  • Must also be able to check numbers for accuracy.
  • REASONING ABILITY
  • Ability to apply common sense understanding to carry out simple one- or two-step instructions.
  • Ability to deal with standardized situations with only occasional or no variables.
  • TECHNOLOGY SKILLS
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Ability to use electronic email, office suite software, web browser software.
  • CERTIFICATES, LICENSES, REGISTRATIONS
  • None
  • PHYSICAL DEMANDS
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.
  • WORK ENVIRONMENT
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
  • TRAVEL
  • Minimal

Responsibilities

  • Greet visitors in a warm manner and help them as needed.
  • Maintains a record-keeping system to meet food safety and food defense requirements by managing the Envoy system and training visitors on Good Manufacturing Practices (GMPs) and other key plant requirements.
  • Direct callers to destination, take messages as needed.
  • Support basic benefit inquiries, such as enrollment, and guides employees to the Amy’s Third-Party Administrator (TPA) or the Amy’s Benefits Helpdesk as appropriate.
  • Assemble benefits folders and other documents for New Hire and Benefit Orientations.
  • Upload employee documentation to Employee File Management (EFM) in the People Technology System (PTS).
  • Maintain security and confidentiality of employee records.
  • Process Leave Requests in the PTS.
  • Create employee badges and timecards. Monitor quantity of cards on hand and order in advance of when needed.
  • Sort and distribute pay checks.
  • Manage Carpool Program and Clean Commute program. Ensure the receptionist area is covered, train temporary receptionists in Food Safety and People Safety protocols as needed.

FAQs

What is the main responsibility of the People Administrator?

The main responsibility of the People Administrator is to support the implementation of Amy’s people strategies at the manufacturing facility, including managing the reception area, greeting visitors, and handling various administrative tasks related to employee touchpoints.

Is fluency in Spanish required for this position?

Yes, fluency in both Spanish and English is required, including the ability to read and write in both languages.

What type of experience is preferred for this role?

One to two years of related administrative experience and/or training is preferred for this role.

Are there any specific educational requirements for this position?

A high school diploma or general education degree (GED) is required, or an equivalent combination of education and experience.

What are the physical demands of the People Administrator job?

The physical demands include regularly talking or hearing, frequently sitting and reaching, and occasionally standing, walking, and lifting/moving up to 25 pounds.

Does this role involve managing employee benefits inquiries?

Yes, the People Administrator supports basic benefit inquiries and guides employees to the appropriate resources for more complex situations.

What kind of software or technology skills are necessary for this position?

Proficiency in operating office machines, using electronic email, office suite software, and web browser software is necessary for this position.

Are there any certifications or licenses required for the People Administrator role?

No specific certifications, licenses, or registrations are required for this role.

Will the People Administrator need to cover the receptionist area?

Yes, the People Administrator is responsible for covering the receptionist area and may train temporary receptionists on protocols as needed.

How often will the People Administrator need to lift items as part of their duties?

The People Administrator must frequently lift and/or move items up to 15 pounds and occasionally up to 25 pounds.

Retail & Consumer Goods
Industry
1001-5000
Employees
1987
Founded Year

Mission & Purpose

A pioneer of the organic foods movement, Amy's started over 30 years ago with a simple mission to make good food for everyone at the table. Andy and Rachel Berliner started the company in their California farmhouse kitchen in 1987, and they named it after their newborn daughter, Amy. Their first product was a vegetable pot pie with a flaky, homestyle crust.

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